Project Manager Event Technology Operations

FREEMAN; Las Vegas (NV); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life Insurance

Disability Insurance

Retirement with Company Match

Paid Time Off

Job summary

The Freeman Company is seeking a production-focused professional to harmonize production requirements between sales and branch operations. You will support AV and Event Technology, developing schedules and budgets for shows, coordinating site surveys, labor, and equipment, and ensuring smooth pre/post show processes.

Great communication and 5+ years in live-event production are expected, with a hybrid schedule (office/show-site 2–3 days/week) and travel across regions.

Qualifications

• Bachelor’s degree preferred, relevant work experience acceptable.
• Minimum 5 years industry experience.
• Experience with budgeting and RFP processes.
• CAD designs and coordination experience.

Responsibilities

• Provide budgetary support during RFP processes.
• Advise sales on show budgets and planning.
• Participate in site surveys for proper planning.
• Develop production schedules and labor plans.
• Review invoices and post-show reports.
• Coordinate trucking and equipment needs.
• Maintain on-site staff communication and updates.
• Ensure compliance with union jurisdictions.

Skills

Budgeting

Vendor coordination

Communication

Project coordination

Education

Bachelor's degree preferred

High School Diploma or equivalent

Tools

CAD software

Budgeting software

Job description

About Us

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

Applies intermediate industry knowledge to communicate and harmonize Freeman client's production requirements between sales and branch operations; improving efficiencies, controlling costs and providing a seamless flow of information. Works with branch operations prior to, during, and after the event to ensure successful delivery of all production requirements. Responsible for basic accounts that follow normal/standard specifications.

This position will support our Audio Visual and Event Technology team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. The ideal candidate will be based out of any of the following locations:

• Dallas, TX
• Las Vegas, NV
• Orlando, FL

Essential Duties & Responsibilities

• Provides budgetary support during RFP process
• Provides technical advice and assists sales in the budgetary and developmental process of shows
• Participates in site surveys as needed to ensure proper planning of events
• Participates in the planning and implementation of operational activities for assigned events
• Attends weekly operations meetings & provides event information input
• Creates/reviews CAD designs within Company standards to ensure proper execution of the event
• Works with branch operations to ensure completion of production documentation, assess labor calls, and define equipment requirements
• Maintains a clear understanding of union jurisdictions and how they are to be applied
• Reviews equipment requirements to determine personnel and labor schedules
• Determines staffing needs and ensures that all labor requirements are submitted to the proper departments and/or labor sources
• Supervises show site operational functions to ensure they are performed in a timely and cost-effective manner
• Communicates client objectives and operational plans to show-site staff
• Ensures pre-production meetings are scheduled and assists with facilitation
• Maintains daily contact with on-site staff documenting changes & updates as required
• Assists in the scheduling and coordination of trucking arrangements
• Develops production schedules, and facility arrangements for events as required
• Schedules and conducts event debrief meetings
• Conducts post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer
• Reviews purchase orders and approves all associated invoices
• Compiles and produces post show reports
• Performs other duties as assigned

Education & Experience

• Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required
• Minimum of 5 years industry experience

Travel Requirements

Travel more than 75%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

#TFCFreeman

#LI-Hybrid