Project Manager Show-Site

Freeman Company; Austin (TX); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Job summary

The Freeman Company in Austin, TX seeks a Project Manager – Show Site to translate client requirements into production plans, manage budgets, and coordinate cross‑functional teams.

You will work with Sales, Design, and Event Technology to ensure on-site execution, safety, and timely communication, with a hybrid schedule 2–3 days in-office.

Travel expectations include 50–75% to support events, requiring strong organization and leadership skills.

Qualifications

• 3-5 years operations / project management in Audio/Visual or Staging.
• Bachelor’s degree preferred; High School Diploma or Equivalent with relevant work experience required.
• PMP/CTS preferred.

Responsibilities

• Participates in site surveys to ensure proper event planning.
• Makes initial contacts and arrangements with facilities for upcoming events.
• Creates/reviews Vectorworks designs to ensure proper execution of events.
• Maintains understanding of union jurisdictions and how they apply to events.
• Onsite supervision of operational functions to ensure timely and cost-effective execution.
• Develops production schedules and facility arrangements for events as required.
• Reviews purchase orders and approves all related invoices.

Skills

Project management

Leadership

Communication

Multitasking

Cross-functional collaboration

Education

Bachelor’s degree preferred

PMP preferred

CTS preferred

High School Diploma or Equivalent

Tools

Workfront

Vectorworks

Microsoft Office Suite

Job description

About Us

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Project Manager – Show Site applies industry knowledge to communicate and harmonize Freeman client's production requirements; improving efficiencies, controlling costs and providing a seamless flow of information. Works with sales following client contract, during, and after the event to ensure successful delivery of all production requirements.

This position will support our Audio Visual and Event Technology team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. The ideal candidate will be based out of any of the following locations:

• Dallas, TX
• Austin, TX
• Houston, TX
• San Antonio, TX

Essential Duties & Responsibilities

• Participates in site surveys as needed to ensure proper planning of events
• Making initial contacts and arrangements with facilities regarding the upcoming event
• Collaboration with the Project Design Team to communicate customer expectations such / defines expectations of requirements to optimize design and engineering plans for each event to the expectations and budget
• Creating and managing event pre-production workflow and communication through project management application (i.e. Workfront)
• Collaboration with the Event Tech Logistics and Warehouse team on timelines and schedules.
• Collaborate with the Digital Services Lead and Streaming Lead (if needed) team to ensure a transparent, collaborative, and supportive integration with virtual offerings.
• Collaborating with National Labor for the appropriate staffing of the event
• Creates/reviews Vectorworks designs within Company standards to ensure proper execution of the event
• Maintains a clear understanding of union jurisdictions and how they are to be applied
• Onsite supervisions of operational functions to ensure they are performed in a timely and cost-effective manner
• Daily meetings with on-site staff documenting changes & updates as required
• Communicates client objectives and operational plans to show-site staff
• Ensures pre-production meetings are scheduled and assists with facilitation
• Assists in the scheduling and coordination of trucking arrangements
• Develops production schedules, and facility arrangements for events as required
• Schedules and conducts event debrief meetings
• Conducts post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer
• Reviews purchase orders and approves all associated invoices
• Compiles and produces post show reports
• Manage higher budget and technically challenging Show Services projects
• Provide a high level of communication, organization, and technical expertise to projects
• Performs other duties as assigned

Education & Experience

• Minimum of 3-5 years operations / project management in Audio/Visual or Staging
• Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required
• Project Management Professional (PMP) preferred
• Certified Technology Specialist (CTS) preferred
• Must have a strong knowledge of the convention, tradeshow and hotel industry / minimum 5-7 years in operations / project management
• Must be able to apply local venue requiements to event planning.
• Detail oriented
• Ability to multitask
• Ability to efficiently communicate and collaborate with supporting team members, customers, Growth leads, and Project Designers
• Leadership minded with an emphasis on ownership and personal accountability
• Demonstrate strong leadership skills and strategic thinking with the ability to flourish in a matrix organization.
• Project management experience with ability to manage project team activities
• Ability to manage difficult or emotional customer situations successfully and timely
• Understanding of business implications of decisions; working knowledge of competition
• Ability to write routine reports and correspondence
• Ability to speak effectively to multiple audiences internally and externally
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to make decisions based on computer-generated reports
• Ability to generate electronic reports
• Must be an innovative problem solver with the ability to deal quickly and effectively with issues
• Demonstrated experience in working with cross-functional teams and large programs
• Strong analytical, organizational, collaborative, and critical thinking skills required
• Meticulous attention to detail as well as superior organizational and creative thinking skills
• Must have experience juggling multiple deadlines with competing demands
• Excellent verbal and written communication, negotiation and presentation skills with the ability to effectively interact with numerous business teams
• Ability to respond to common inquiries or complaints from employees, customers, or regulatory agencies
• Ability to relate and conduct theoretical discussions as applicable to specific technical topics
• Proven ability to complete basic design of audio, lighting, video, scenery, and rigging systems
• Ability to scope audio visual staging/production projects of various sizes
• Strong Microsoft Office Suite skills
• Proficient in Workfront (preferred)

Travel Requirements

Travel 50% to 75%

What We Offer

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.