Project Manager, Cost Controls

DBI Projects; New York (NY); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Biannual bonus program

Medical, dental & vision insurance

Disability insurance

Life insurance

Company‑matched 401(k)/Roth

Parental leave

Job summary

DBI Projects in New York City is seeking a Project Manager, Cost Controls to lead capital projects across all stages, focusing on budgets, invoices, and monthly cost reporting. This role is based in NYC and involves hands‑on oversight of design, construction, and finances.

Ideal candidates have 4–7 years in architecture, engineering, or construction management, with experience managing budgets and schedules and leading teams of 1–3.

Qualifications

• 4-7 years of experience in architecture, engineering, construction management or related practices with experience supporting project delivery.
• Site supervision and construction administration
• Coordinating between or with A/E teams and contractors
• Schedule and budget management
• Managing a team of 1-3 in collaboration with leadership

Responsibilities

• Lead all facets of project management (budget, schedule, procurement, quality & risk) at every project stage including pre‑development, planning, design, construction, occupancy, and closeout.
• Consistently monitor the project schedule, tracking all project progress and optimizing sequencing for efficiency.
• Understand, produce, and oversee production of key project documents from concept through completion.
• Manage high‑level client interactions and lead complex client meetings.
• Read and review design drawings and document scope.
• Manage the project budget including construction costs, FF&E, soft costs, contingencies, etc.
• Independently review all invoices against project realities and agreements; prepare monthly budget reports.
• Manage contracts, change orders, and contingency logs; interact with contractors and vendors.
• Execute all work with high quality and timeliness across multiple projects.
• Prepare clear emails, updates, and follow ups.

Skills

Client interaction

Team coordination

Budget management

Schedule management

Contract management

Tools

MS Office

Adobe Creative Suite

AutoCAD

Bluebeam

MS Projects

Job description

Position: Project Manager, Cost Controls

Position Description:

DBI Projects is seeking to bring on a Project Manager capable of managing capital projects across all stages. DBI values an individual who has the ability and drive to work hard, who is highly motivated, and who is not afraid to take on assignments and endeavors while implementing a results‑driven attitude. A desire to be heavily involved with all aspects of design, construction, and finances (leading management of budgets, invoices, and monthly cost reporting) is required.

Required Experience & Skill:

Project Managers are the core team members of DBI Projects. Day‑to‑day responsibilities include client interaction, project team coordination, contractor and schedule management, budget management, and other project‑related activities to ensure successful and timely completion of the project. The Project Manager will report to DBI Principals, Project Directors, and/or Senior Project Managers.

Prospective applicants should have 4-7 years of experience in architecture, engineering, construction management or related practices with experience supporting project delivery.

This experience should include direct involvement in:

• Site supervision and construction administration
• Coordinating between or with A/E teams and contractors
• Schedule and budget management
• Managing a team of 1-3 in collaboration with leadership

Key capabilities include:

• Proficiency in MS Office (Word, Outlook, PowerPoint, and Excel)
• Adobe Create Suite (InDesign, Illustrator, and Photoshop)
• Knowledge of AutoCAD and Bluebeam
• Construction scheduling programs such as MS Projects

What You'll Do:

• Lead all facets of project management (budget, schedule, procurement, quality & risk) at every project stage including pre‑development, planning, design, construction, occupancy, and closeout.
• Consistently monitor the project schedule, tracking all project progress and optimizing the sequencing needed to execute a project efficiently, meeting approved timelines, budgets, and project objectives.
• Understand, produce, and oversee production of all key project documents including schedule, budget, phasing, drawings, contracts, leases etc. from concept through completion and delivery.
• Manage high‑level client interactions, day‑to‑day client expectations, anticipate clients’ needs, and lead complex client meetings. Leverage external project team members, experts, and consultants to provide most accurate information to clients.
• Read and review design drawings for general layout and high‑level scope; and produce a written narrative documenting scope. Navigate drawings and understand the tags, callouts, and drawing references.
• Manage the project budget including construction costs, FF&E, soft costs, contingencies, etc.; monitoring budget for any potential challenges, changes, and priorities; produce complete requisitions for clients and lenders with all required documentation and organization.
• Independently review all invoices against project realities and agreements including (but not limited to) work in‑place, general compliance, billed to date, change orders, reimbursables, insurance, lien waivers, etc.; prepare detailed and complete monthly budget reports using format as dictated by the client; monthly bank requisitions and reconciliations
• Manage contracts, change orders, and contingency logs on a daily basis. Interact with contractors, suppliers, consultants and vendors regarding all aspects of A/P, A/R, invoicing, contract compliance, etc.
• Execute all work with the highest expectations of quality, accuracy, timeliness and care across multiple projects.
• Prepare clear and actionable emails, updates, and follow ups.

Applicants should have strong written and verbal communication skills and be prepared to be an active team participant for both internal and external tasks.

Location This position is in our New York City office, 5 days a week in‑person.

Application Requirements:

Applicants should send their resume (inclusive of list of projects) and cover letter to [e-mail]

About DBI Projects:

DBI Projects is a growing, multidisciplinary company that plans and manages real estate and capital projects. Since 2002, the organization has grown to a team of 60+ and has partnered with a diverse list of non‑profit, educational, cultural, public, commercial, and residential clients to execute ambitious projects around the world. DBI takes full responsibility for the success of each project, regardless of any outside or unexpected factors, and values three core traits in its employees: hunger, humility, and smartness. DBI Projects has offices in New York City, Boston, Austin, and Philadelphia.

What We Offer:

• DBI brings unique clarity and care to the building process. In a complex industry, our unfailing dedication and experience help our team cut through unexpected challenges and share in great successes.
• We share a strong emphasis on training and continuing education opportunities – our teams’ strengths are our strengths.
• We have a team‑oriented environment with regular social outings and events.
• We provide a generous compensation package including a biannual bonus program, medical, dental, and vision insurance; disability insurance; life insurance; a company‑matched 401(k)/Roth; and parental leave.

The salary range for this full‑time role is $90-$125K per year. Ranges are determined by role and level depending on candidate’s experience and qualifications and represent a good faith effort to provide a fair and equitable salary. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, sex, disability, or marital status.