Project Manager Contract Department

Socket.dev; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Stage One NYC is seeking a Project Manager in Brooklyn to oversee contract furnishing projects from initiation to installation. You will coordinate client files, specbooks, orders, and installation logistics while liaising with developers, contractors, and owners’ representatives.

The role emphasizes organization, ownership, and accountability, with a focus on timely delivery, budget control, and clear, proactive communication across internal teams and external vendors.

Qualifications

• Proven experience in project management, preferably in logistics or operations.
• Ability to read construction plans and specbooks.
• Proficiency in tools such as Odoo, Hubspot, and Excel.
• Excellent organizational and communication skills; able to manage multiple deadlines.
• Strong attention to detail and ability to troubleshoot under pressure.
• Effective collaborator with strong interpersonal and negotiation skills.
• Comfortable working with cross-functional teams and external vendors.

Responsibilities

• Client Communication & Coordination: Serve as the primary point of contact for clients, leading meetings and ensuring clear communication between all internal and external stakeholders.
• Project Management: Oversee the full lifecycle of contract projects—from collecting client files to managing specbook deliverables, tracking orders, and coordinating installation logistics.
• Logistics Oversight: Ensure all items are ordered, tracked, and delivered on time using tools such as Odoo, while collaborating closely with the warehouse and vendors.
• Timeline & Budget Management: Monitor timelines and budgets across multiple projects, making adjustments as needed to keep projects within scope and on schedule.
• Issue Resolution: Address client concerns promptly and professionally, offering solutions that minimize disruption and uphold client satisfaction.
• Cross-Team Collaboration: Work with the estimator, purchaser, designer, and warehouse team to ensure deliverables reflect client needs and preferences; support warehouse coordination to enable smooth installations.

Skills

Project management

Logistics

Communication

Organization

Negotiation

Cross-functional teamwork

Tools

Odoo

Hubspot

Excel

Job description

Job Description

Company: Stage One NYC

Job Title: Project Manager, Contract Department

Office: Brooklyn, New York

Work Hours: Full-time, 40 hours per week

Company Overview: Stage One NYC specializes in Home Staging, Home Furnishing, Turnkey Services, Furniture Rental, Outdoor Furniture, and Amenities Spaces. We pride ourselves on creating unique and inspiring spaces that resonate with our clients’ vision.

Position Overview

As a Project Manager (PM) in the Contract Department, you will be responsible for overseeing the execution of contract furnishing projects from initiation to installation. This role centers around logistics, timeline management, and clear communication—ensuring that all project deliverables are completed on time, within budget, and in alignment with client expectations. You will serve as the primary liaison between clients—including developers, contractors, and owners’ representatives—and our internal contract and warehouse teams. Your ability to manage timelines, streamline communication, and proactively resolve issues will be key to the success of each project. In this position, you’ll work closely with the contract team to coordinate deliverables such as estimates, moodboards and specbooks, making sure all necessary client assets (floorplans, ID sets, renderings, specbooks) are obtained early in the process. You’ll also ensure product ordering, delivery schedules, and installations are executed efficiently. While a design background is not required, a strong sense of organization, ownership, and accountability is essential.

Key Responsibilities

• Client Communication & Coordination: Serve as the primary point of contact for clients, leading meetings and ensuring clear communication between all internal and external stakeholders.
• Project Management: Oversee the full lifecycle of contract projects—from collecting client files to managing specbook deliverables, tracking orders, and coordinating installation logistics.
• Logistics Oversight: Ensure all items are ordered, tracked, and delivered on time using tools such as Odoo, while collaborating closely with the warehouse and vendors.
• Timeline & Budget Management: Monitor timelines and budgets across multiple projects, making adjustments as needed to keep projects within scope and on schedule.
• Issue Resolution: Address client concerns promptly and professionally, offering solutions that minimize disruption and uphold client satisfaction.
• Cross-Team Collaboration: Work with the estimator, purchaser, designer, and warehouse team to ensure deliverables reflect client needs and preferences; support warehouse coordination to enable smooth installations.

Qualifications

• Proven experience in project management, preferably in logistics or operations.
• Ability to read construction plans and specbooks.
• Proficiency in tools such as Odoo, Hubspot, and Excel.
• Excellent organizational and communication skills; able to manage multiple deadlines.
• Strong attention to detail and ability to troubleshoot under pressure.
• Effective collaborator with strong interpersonal and negotiation skills.
• Comfortable working with cross-functional teams and external vendors.
• Salary: $60,000–$70,000 (commensurate with experience)