Project Manager - Construction Administration

AIA Orange County; Orange, Northern (CA, KY); Hybrid; USD 110,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, life, and supplements

Most medical plans fully paid for emp.

Retirement plan, HSA, FSA

Paid vacation, holidays, and sick time

Free parking and transit access

Remote work flexibility within Orange,

Job summary

AIA Orange County is seeking an Architectural Project Manager – Construction Administration to serve as on-site representative during construction, coordinating with clients, consultants, contractors, government agencies and staff to ensure plans meet codes and contracts.

The role leads construction administration, manages bidding, meetings, RFIs, shop drawings, change orders, and site observations, while overseeing staffing, budgets, and project performance for multiple concurrent projects.

Qualifications

• Bachelor's degree in Architecture or related field from an accredited college or university.
• Minimum 5 years of construction administration, architectural project management, or related experience.
• Strong understanding of architectural drawings, specifications, building codes, and regulatory requirements.

Responsibilities

• Manage bidding and construction phase activities and attend construction meetings.
• Review RFIs, shop drawings, change orders, and progress billings/pay applications.
• Conduct regular site visits and monitor compliance with project documents.
• Prepare punch lists and Certificates of Substantial Completion and coordinate closeout.
• Collaborate with leadership on staffing, budgets, and project performance.
• Support invoicing, billing reviews, and collections activities.

Skills

Project coordination

Leadership

Client relationship management

Problem-solving

Time management

Financial awareness

Written and verbal communication

Education

Bachelor's degree in Architecture or related field

Job description

JOB DESCRIPTION

PLEASE NOTE - This position is remote only within Orange County, California.

The Architectural Project Manager – Construction Administration (PMCA) serves as the firm's on-site representative during construction and is responsible for managing the architectural aspects of projects through the construction phase. This role coordinates with clients, consultants, contractors, government agencies, and internal staff to ensure projects are constructed in accordance with approved plans, specifications, contracts, and applicable codes.

RESPONSIBILITIES

Construction Administration

Manage bidding and construction phase activities.

Attend and facilitate construction meetings.

Review and process:

Requests for Information (RFIs)

Shop drawings

Change orders

Progress billings/pay applications

Conduct regular site visits and field observations.

Monitor construction progress for compliance with project documents.

Prepare punch lists and Certificates of Substantial Completion.

Review and coordinate as-built drawings and closeout documentatio

Project & Team Management

Collaborate with leadership on staffing and resource allocation.

Participate in performance management and hiring recommendations.

Contribute to firm-wide initiatives, standards, and process improvements.

Coordinate project staffing needs and scheduling.

Assist with project budgets and financial goals.

Monitor project performance and team utilization.

Identify and manage additional services opportunities.

Support invoicing, billing reviews, and collections activities.

QUALIFICATIONS

Education

Bachelor's degree in Architecture or a related field from an accredited college or university.

Experience

Minimum 5 years of construction administration, architectural project management, or related experience.

Technical Knowledge

Strong understanding of:

Architectural drawings and specifications

Construction contracts

Building codes and regulatory requirements

FHA, ADA, TCAC, and accessibility requirements

Experience with multiple construction types:

Type I, II, III, and V construction

Experience with project types such as:

Modular construction

Core Competencies

Project coordination and leadership

Client and contractor relationship management

Problem-solving and decision-making

Time management and organization

Financial and budget awareness

Written and verbal communication

SALARY | BENEFITS
$110,000.00 - $150,000.00

We offer competitive compensation and a comprehensive benefits package designed to support our team. Highlights include:

Medical, dental, life, and supplemental insurance

Most medical plans fully paid for employee-only coverage

Company-paid basic life insurance and long-term disability

Retirement plan, health savings, and flexible spending accounts

Paid vacation, holidays, and sick time

Free parking and convenient transit access

Primarily remote/work-from-home position.

Requires dedicated home workspace and reliable internet (minimum 20 Mbps download / 5 Mbps upload).

Periodic travel to construction sites for meetings, inspections, and project reviews.Our culture is built on collaboration, trust, and the belief that great work happens when people are supported and challenged in equal measure. You’ll find a team that values:

Strong relationships, with clients and each other

A roll-up-your-sleeves mentality

Continuous learning and professional growth

Thoughtful design paired with technical rigor

Why AO?

Our culture is built on collaboration, trust, and the belief that great work happens when people are supported and challenged in equal measure. You’ll find a team that values:

Strong relationships, with clients and each other

A roll-up-your-sleeves mentality

Continuous learning and professional growth

Thoughtful design paired with technical rigor

At AO, you will work alongside colleagues who care deeply about what they do and are committed to building something meaningful together.