Project Manager Assistant (Commercial Construction)

Klover Contracting; Quakertown (Bucks County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Medical Gap Insurance

Dental Insurance

Job summary

Klover Contracting in Quakertown, PA is seeking a Project Management Assistant to support PM through collaboration with Klover Project Management and other departments. This role focuses on purchasing, scheduling, cost tracking, and document control to consistently deliver exceptional results.

Responsibilities include entering costs, processing invoices, managing change orders, and maintaining project logs while upholding integrity and a positive attitude.

Qualifications

• High School Diploma or GED.
• Proficiency with PCs and aptitude to learn new software.
• Experience with Microsoft Office (Excel, Word, SharePoint and Outlook).
• Ideal but not required: Construction/material distribution experience or customer relations experience.

Responsibilities

• Issue purchase orders for materials as directed by PM or Site Leader.
• Schedule Delivery / Pick Up of Rental Equipment.
• Enter job costs to and distribute to cost codes within Foundation Software.
• Process material packing slips and credit card receipts with Foundation Software.
• Review invoices for accurate pricing and confirm receipt of materials.
• Enter / Distribute Subcontractor Labor costs into Foundation Software.
• Compile, send and track Change Orders as directed by PM.
• Enter Change Order costs to Foundation Software and update approval status.
• Maintain accurate Project Tracking Logs (Change Order Log, Submittal Logs, Rental Equipment Tracking, Accounting Deposit Log, etc.).
• Generate Committed Cost Reports (CCR’s) for bi-weekly budget updates.
• Maintain and Organize project records within digital project folders.

Skills

Positive attitude

Team player

Multitasking

Communication

Deliver results

Honor commitments

Growth mindset

Organizational skills

Follow directions

Go the extra mile

Integrity

Education

High School Diploma or GED

Tools

Foundation Software

OST/Quick Bid

DocuSign

TimeclockPlus (TCP)

Microsoft Office

Job description

Job Summary:

(Worksite location is Quakertown, PA / NO REMOTE AVAILABILITY)

The Project Management Assistant (PMA)directly supports Project Management through COLLABORATION with Klover ProjectManagement, other Klover departments to CONSISTENTLY DELIVER EXCEPTIONAL RESULTS by performing responsibilities (but not limited to) tasks listed belowwith A PASSION FOR EXCELLENT and A POSITIVE ATTITUDE.

Routine Responsibilities:

• Issue purchase orders for materials as directed by KloverProject Manager (PM) or Site Leader
• Schedule Delivery / Pick Up of Rental Equipment
• Enter job costs to and distribute to specific project costcodes within Foundation Software
• Process material packing slips and credit card receiptswith Foundation Software
• Review invoices for accurate pricing and confirm receipt ofmaterials
• Enter / Distribute Subcontractor Labor costs intoFoundation Software
• Compile, send and track Klover Change Orders as directed by PM
• Enter Change Order costs to Foundation software and updateapproval status
• Maintain accurate “Project Tracking Logs” such as ChangeOrder Log, Submittal Logs, Rental Equipment Tracking, Accounting Deposit Log,etc.
• Generate Committed Cost Reports (CCR’s) for bi-weeklybudget update reviews as directed by PM
• Maintain and Organize job records within digital projectfolders

Additional Responsibilities:

• Generate, distribute and track the status of submittals asdirected by Project Manger (PM)
• Upload submittal documents to online platforms per projectrequirements
• Compile documents and organize Project Field Binder forKlover Site Leader
• Submit safety documents as directed by PM in collaborationwith Klover Safety
• Organize and maintain drawings to On-Screen Take Off (OST)Quick Bid Software as directed by PM
• Issue subcontracts through DocuSign for signature and filewhen returned
• Update project templates such as Submittal Cover Sheets,Additional Work Directives (AWDS) Daily Field Report (DFR) for field usevia Excel
• Export job reports from OST / Quickbid as directed by PM
• Enter/Upload project budget into Foundation Software
• Activate new projects within payroll software, TimeclockPlus (TCP)
• Upload cost codes and productions into TCP
• Request material credits, invoice revisions and refunds asneeded in collaboration with Klover A/P
• Review subcontractor Certified Payroll Reports as requiredfor Prevailing Wage projects
• Issue project close out documents as directed by ProjectManager

Core Strengths:

• NaturalPOSITIVE ATTITUDE
• Strong team player
• Capable of prioritizing, balancing and executing multipletasks simultaneously
• Excellent communication skills
• Self-Motivated toDELIVER RESULTS&HONORING COMMITMENTS
• Professional self-awareness
• EasilyEMBRACES GROWTH & CHANGE
• Possess strong organizational skills
• Comfortable following directions and asking questions

ACT WITH INTEGRITY

• Committed to adhering to work schedule
• Detail oriented
• Willing toGO THE EXTRA MILE

Qualifications:

• Required Education and Experience:

High School Diploma or GED

Proficiency with PCs and aptitude to learn new software

Experience with Microsoft Office (Excel, Word, SharePoint and Outlook)

Ideal but not required: Experience in construction or material distribution related field Customer Services / Customer relations job experience

Company Standards:

• The employee will adhere to the company’s safety policy and will alwaysuse all the required Personal Protective Equipment provided to employee
• The employee will represent the Company in a positive, professionalmanner with fellow employees and within the communities served
• The employee will encourage and maintain teamwork throughout the companyand will communicate all pertinent information in a timely and effectivemanner
• The employee will endeavor to maintain our integrity by embracing highethical standards and adhering to company policies
• Consistently demonstrates Company’s Guiding Values of Quality, CustomerSatisfaction, Integrity, Teamwork, and Community

Klover Benefits:

• Medical Insurance(opt-out and $40 goes back into every weeklypaycheck)
• Medical Gap Insurance(picks up deductibles on medical plans)
• Dental Insurance