Project Manager Assistant

walbecgroup; United States; On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive compensation aligned with

Employer Paid Medical Plan with HRA

Dental, Vision, and Life Insurance

Flex Spending Account (FSA)

Employee Assistance Program (EAP)

Company-paid short and long-term-disab

Paid parental leave

Generous PTO and paid holidays

Profit sharing

Walbec training and professional dev

Ongoing career growth opportunities

Job summary

Walbec Group is seeking a Project Manager Assistant to support project managers, engineers, and area management in completing projects within budget and contract requirements. The role emphasizes financial performance, cost management, and efficient office processes across multiple projects in the Midwest.

Responsibilities include aiding in bid vs. actual financial analysis, invoicing, accounts receivable, and subcontractor payments, with a focus on improving processes and ensuring timely

Qualifications

• High School Diploma or Equivalent.
• Valid Driver's License that meets qualifications.
• Word & Excel proficiency.
• Two to four years of experience within a construction/engineering organization.

Responsibilities

• Assist project managers and area management with financial management and costing.
• Support WisDOT administrative processes and act as a resource.
• Analyze weekly and monthly job cost data and ensure timely reporting.
• Process invoices and postings for accounts receivable and payments to subcontractors.
• Communicate with external clients on follow-up items and collections; assist with subcontractor management.

Skills

Word & Excel proficiency

Education

High School Diploma or Equivalent

Degree in Accounting, Business or Finance

Job description

Job Description:

About Walbec Group

Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position

Under the direction of the Controller, the Project Manager Assistant is responsible for providing all required support to the Project Managers, Project Engineers and Area Management to ensure projects are completed according to contract documents, plans, and within budget using a proactive approach. Areas of involvement include, but are not limited to, assisting & supporting all aspects of project management, bid vs actual financial management, customer relations & basic office management.

Responsibilities:

• Participate in the financial management of the business as a "right hand" to the Controller, with a continual focus on financial performance and implications.
• WisDOT specialist that thoroughly understands critical administrative processes. Has the knowledge to be utilized as a resource and point of contact.
• Analytical analysis of the weekly and monthly job cost data.
• Strict adherence and prioritization to a deadline sensitive calendar, which will continually press the business for process improvements and the elimination of waste and non-value-added tasks.
• Confident, articulate, and professional communication abilities.
• Verifiable leadership experience and capabilities.
• Analyze and accurately perform job costing adjustments that impact a project's financial picture.
• Processing, verifying, and posting invoice batches for accounts receivables.
• Generates payments to subcontractors by accurately reviewing accounts receivable entries against payment disbursements, including posting to ledger accounts.
• Maintains financial security by following internal accounting controls.
• A leader that will bridge the gap between the business and operational sides of the business, trainer of the project managers and assistants in the area on the best-known practices on business aspects and continually improving the practices of the area on business aspects.
• Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
• Write or prepare business correspondence.
• Calculate figures and amounts to analyze job cost and profitability.
• Assist in the preparation of bids, job setups, invoicing and finalizing jobs.
• Communicate with external clients on follow up items and collections.
• Assist with subcontractor management.
• Additional duties may be assigned to support business needs.

Qualifications:

• High School Diploma or Equivalent.
• Valid Driver's License that meets qualifications.
• Word & Excel proficiency.
• Two to four years of experience within a construction/engineering organization.

Preferred Skills:

• Degree in Accounting, Business or Finance.
• Four to eight years of experience within a construction/engineering organization.
• Ability to communicate to others to convey information effectively.
• Ability to manage own time, prioritize responsibilities, and multi-task.
• Ability to perform in a fast-paced work environment and continue to develop and grow.
• Proven work experience in a Project Manager Assistant or similar role.

The Benefits:

• Competitive compensation aligned with industry standards
• Employer Paid Medical Plan with HRA contribution (eligibility requirements)
• Dental, Vision, and Life Insurance
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• Company-paid short and long-term disability coverage
• Paid parental leave
• Generous PTO and paid holidays
• Profit sharing
• Robust Walbec training and professional development program
• Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!