Project Manager Assistant

Construction Resources Management, Inc.; Green Bay (WI); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Medical Plan with HRA contribution

Dental, Vision, and Life Insurance

FSA

Employee Assistance Program (EAP)

Disability coverage

Paid parental leave

Generous PTO and holidays

Profit sharing

Training and professional development

Career growth opportunities

Job summary

Walbec Group is seeking a Project Manager Assistant to support project managers, project engineers, and area management in delivering projects on time and within budget. The role emphasizes financial performance, bid support, and basic office management across multiple Midwest construction programs.

You will analyze job cost data, prepare bids, assist with invoicing, and communicate with clients and subcontractors while upholding internal controls and schedules in a fast-paced setting.

Qualifications

• High School Diploma or Equivalent.
• Valid Driver’s License.
• Word & Excel proficiency.
• Two to four years of experience within a construction/engineering organization.

Responsibilities

• Participate in the financial management of the business as a right hand to the Controller.
• Analyze and interpret job cost data to inform profitability and cost control.
• Process, verify, and post invoice batches for accounts receivable.
• Generate payments to subcontractors by reviewing receivable entries against disbursements.
• Maintain financial controls and security within accounting processes.
• Train project managers and assistants on best practices in business aspects.

Skills

Construction/Engineering experience

Communication

Time management

Education

High School Diploma or Equivalent

Degree in Accounting, Business or Finance

Tools

Word

Excel

Job description

Job Description: About Walbec Group Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering. With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position Under the direction of the Controller, the Project Manager Assistant is responsible for providing all required support to the Project Managers, Project Engineers and Area Management to ensure projects are completed according to contract documents, plans, and within budget using a proactive approach. Areas of involvement include, but are not limited to, assisting & supporting all aspects of project management, bid vs actual financial management, customer relations & basic office management.

Responsibilities

Participate in the financial management of the business as a “right hand” to the Controller, with a continual focus on financial performance and implications. WisDOT specialist that thoroughly understands critical administrative processes. Has the knowledge to be utilized as a resource and point of contact. Analytical analysis of the weekly and monthly job cost data. Strict adherence and prioritization to a deadline sensitive calendar, which will continually press the business for process improvements and the elimination of waste and non-value-added tasks. Confident, articulate, and professional communication abilities. Verifiable leadership experience and capabilities. Analyze and accurately perform job costing adjustments that impact a project’s financial picture. Processing, verifying, and posting invoice batches for accounts receivables. Generates payments to subcontractors by accurately reviewing accounts receivable entries against payment disbursements, including posting to ledger accounts. Maintains financial security by following internal accounting controls. A leader that will bridge the gap between the business and operational sides of the business, trainer of the project managers and assistants in the area on the best-known practices on business aspects and continually improving the practices of the area on business aspects. Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations. Write or prepare business correspondence. Calculate figures and amounts to analyze job cost and profitability. Assist in the preparation of bids, job setups, invoicing and finalizing jobs. Communicate with external clients on follow up items and collections. Assist with subcontractor management. Additional duties may be assigned to support business needs.

Qualifications

• High School Diploma or Equivalent.
• Valid Driver’s License that meets qualifications.
• Word & Excel proficiency.
• Two to four years of experience within a construction/engineering organization.

Preferred Skills

• Degree in Accounting, Business or Finance.
• Four to eight years of experience within a construction/engineering organization.
• Ability to communicate to others to convey information effectively.
• Ability to manage own time, prioritize responsibilities, and multi-task.
• Ability to perform in a fast-paced work environment and continue to develop and grow.
• Proven work experience in a Project Manager Assistant or similar role.

The Benefits

• Competitive compensation aligned with industry standards
• Employer Paid Medical Plan with HRA contribution (eligibility requirements)
• Dental, Vision, and Life Insurance
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• Company-paid short and long-term disability coverage
• Paid parental leave
• Generous PTO and paid holidays
• Profit sharing
• Robust Walbec training and professional development program
• Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and affirmative action employer, and it is our practice to provide equal employment opportunities to all qualified applicants.

In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees.

Women and minorities are encouraged to apply!

Walbec Careers

Craft + Trade Jobs

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Walbec is a family of seven construction and engineering companies—including Payne + Dolan, Northeast Asphalt, Zenith Tech, Parisi, FA Industrial, Premier Concrete, and Construction Resources Management—delivering materials, design, engineering, and construction services throughout the Midwest. Together, we build and improve the infrastructure that supports the places where people live, work, and travel. Multi-year Milwaukee Business Journal Best Place to Work honoree Best Place to Work by Employ Humanity. Multi-year Best Internship Program by Employ Humanity. Proud partners of the Green Bay Packers and Milwaukee Brewers Walbec is an Equal Opportunity (EEO) and affirmative action employer. It is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state, and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply! Each company brings its own expertise, culture, and career paths, but all are united by a commitment to hard work, continuous improvement, and delivering exceptional results. Together, our team members share knowledge, solve complex challenges, and create opportunities that help people, projects, and communities thrive.