Project Manager Assistant

Construction Resources Management LLC; Green Bay (WI); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Medical plan with HRA contribution

Dental, Vision, Life Insurance

FSA

Employee Assistance Program (EAP)

Disability coverage (short/long-term)

Parental leave

Generous PTO and holidays

Profit sharing

Training and development program

Career growth opportunities

Job summary

Walbec Group seeks a Project Manager Assistant to support project managers, engineers, and area management in delivering projects on time and within budget. Based in Green Bay, the role emphasizes financial management, cost analysis, and coordination with subcontractors.

This position offers growth within Walbec Group's construction and engineering teams, with opportunities to learn and apply best practices in project administration and business operations.

Qualifications

• High School Diploma or equivalent.
• Valid driver's license.
• Word and Excel proficiency.
• Two to four years of experience in a construction/engineering environment.

Responsibilities

• Support project managers and area management to meet contract budgets.
• Assist with bid analysis, job costing, and invoicing.
• Process accounts receivable and subcontractor payments.
• Communicate with external clients and manage collections.
• Ensure internal controls and accurate job cost data.

Skills

Communication skills

Leadership experience

Time management

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description:

About Walbec Group

Walbec produces high-quality construction materials and delivers unparalleled professionaldesign,engineeringand construction services atits six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management.Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar,Walbec is yourbridge toexpertisein construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position

Under the direction of the Controller, the Project Manager Assistant is responsible for providing all required support to the Project Managers, Project Engineers and Area Management to ensure projects are completed according to contract documents, plans, and within budget using a proactive approach. Areas of involvement include, but are not limited to, assisting & supporting all aspects of project management, bid vs actual financial management, customer relations & basic office management.

Responsibilities:

• Participate in the financial management of the business as a "right hand" to the Controller, with a continual focus on financial performance and implications.
• WisDOT specialist that thoroughly understands critical administrative processes. Has the knowledge to be utilized as a resource and point of contact.
• Analytical analysis of the weekly and monthly job cost data.
• Strict adherence and prioritization to a deadline sensitive calendar, which will continually press the business for process improvements and the elimination of waste and non-value-added tasks.
• Confident, articulate, and professional communication abilities.
• Verifiable leadership experience and capabilities.
• Analyze and accurately perform job costing adjustments that impact a project's financial picture.
• Processing, verifying, and posting invoice batches for accounts receivables.
• Generates payments to subcontractors by accurately reviewing accounts receivable entries against payment disbursements, including posting to ledger accounts.
• Maintains financial security by following internal accounting controls.
• A leader that will bridge the gap between the business and operational sides of the business, trainer of the project managers and assistants in the area on the best-known practices on business aspects and continually improving the practices of the area on business aspects.
• Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
• Write or prepare business correspondence.
• Calculate figures and amounts to analyze job cost and profitability.
• Assist in the preparation of bids, job setups, invoicing and finalizing jobs.
• Communicate with external clients on follow up items and collections.
• Assist with subcontractor management.
• Additional duties may be assigned to support business needs.

Qualifications:

• High School Diploma or Equivalent.
• Valid Driver's License that meets qualifications.
• Word & Excel proficiency.
• Two to four years of experience within a construction/engineering organization.

Preferred Skills:

• Degree in Accounting, Business or Finance.
• Four to eight years of experience within a construction/engineering organization.
• Ability to communicate to others to convey information effectively.
• Ability to manage own time, prioritize responsibilities, and multi-task.
• Ability to perform in a fast-paced work environment and continue to develop and grow.
• Proven work experience in a Project Manager Assistant or similar role.

The Benefits:

• Competitive compensation aligned with industry standards
• Employer PaidMedicalPlan with HRA contribution (eligibility requirements)
• Dental, Vision, andLifeInsurance
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• Company-paidshort and long-term disability coverage
• Paid parental leave
• Generous PTO and paid holidays
• Profit sharing
• Robust Walbec training and professional development program
• Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and Affluent Action employer, and it is our practice toprovideequal employment opportunities to all qualified applicants. In addition, it is the policy of the Company tocomply withapplicable federal,stateand local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!