Project Manager Assistant

Walbec Group; Madison (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Medical plan with HRA

Dental and Vision

Life Insurance

FSA

EAP

Disability coverage

Parental leave

PAID holidays & PTO

Profit sharing

Training & development

Career growth

Job summary

Walbec Group is seeking a Project Manager Assistant to provide proactive support to Project Managers, Project Engineers, and Area Management in Verona, WI. The role focuses on ensuring projects align with contract documents, plans, and budgets, while assisting with bid preparation, invoicing, and client communication.

This position requires a high school diploma, 3+ years of experience, and strong Microsoft Office skills.

Qualifications

• 3+ years of work experience.
• Microsoft Office experience with the ability to do data entry and navigate systems.
• Must be highly organized and able to prioritize tasks effectively.
• Able to multitask and work with a sense of urgency to meet deadlines.

Responsibilities

• Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
• Review advertisements in various periodicals.
• Write reports and business correspondences.
• Perform job set-ups, invoicing and finalizing jobs.
• Calculate figures and amounts to analyze job cost and profitability.
• Solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Assist in the preparation of bids.
• Communicate with external clients on follow up items and collections.
• Assist with subcontractor management.
• General administrative duties.
• Performs other related duties as required and assigned.

Skills

Data entry

Organization

Time management

Multitasking

Education

High school diploma

Tools

Microsoft Office

Job description

Job Description:

About Walbec:

Walbecproduces high-quality construction materials and delivers unparalleled professionaldesign,engineeringand construction services atits six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management.Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar,Walbecis yourbridge toexpertisein construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position:

Under the direction of the Controller, the Project Manager Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area Management, ensuring projects are completed according to contract documents, plans, and within budget for Parisi. Areas of involvement include but are not limited to, assisting & supporting all aspects of project management, bid vs. actual financial management, customer relations & basic office management.

• Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
• Review advertisements in various periodicals.
• Write reports and business correspondences.
• Perform job set-ups, invoicing and finalizing jobs.
• Calculate figures and amounts to analyze job cost and profitability.
• Solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Assist in the preparation of bids.
• Communicate with external clients on follow up items and collections.
• Assist with subcontractor management.
• General administrative duties.
• Performs other related duties as required and assigned.

Requirements:

• High school diploma or GED equivalent.
• 3 + years of work experience.
• Microsoft Office experience with the ability to do data entry and navigate systems.
• Must be highly organization and able to prioritize tasks effectively.
• Able to multitask and work with a sense of urgency to meet deadlines.
• Location: Verona, WI office working onsite

Preferred:

• Accounting knowledge and understanding.
• Office administration experience.

The Benefits:

• Competitive compensation aligned with industry standards

• Employer PaidMedicalPlan with HRA contribution (eligibility requirements)

• Dental, Vision, andLifeInsurance

• Flex Spending Account (FSA)

• Employee Assistance Program (EAP)

• Company-paidshort and long-term disability coverage

• Paid parental leave

• Generous PTO and paid holidays

• Profit sharing

• RobustWalbectraining and professional development program

• Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and Affimative Action employer, and it is our practice toprovideequal employment opportunities to all qualified applicants. In addition, it is the policy of the Company tocomply withapplicable federal,stateand local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!