Project Manager Assistant

Parisi | A Walbec Group Company; Madison (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Parisi | A Walbec Group Company is seeking a Project Manager Assistant under the Controller to support project managers, engineers and area management. The role emphasizes ensuring projects meet contract documents, plans, and budgets.

Responsibilities include assisting in bids, managing bid vs actual financials, maintaining client relations, invoicing, and preparing reports. The position offers exposure to multiple divisions within the Walbec Group and a collaborative team environment.

Qualifications

• High school diploma or GED equivalent.
• 3+ years of related work experience.
• Proficient in Microsoft Office with data-entry skills and system navigation.

Responsibilities

• Assist and support all aspects of project management.
• Manage bid versus actual financial information.
• Maintain customer relations and basic office management.
• Analyze and interpret business periodicals, professional journals, procedures, or government regulations.
• Review advertisements in various periodicals.
• Write reports and business correspondence.
• Perform job set-ups, invoicing and finalize jobs.
• Calculate figures and amounts to analyze job cost and profitability.

Skills

Data-entry

System navigation

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Walbec Group produces high-quality construction materials and delivers unparalleled design, engineering, and construction services across six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. With safety and ethics at the core of everything we do, our experienced professionals work on commercial and industrial sites throughout the Midwest.

Position

Under the direction of the Controller, the Project Manager Assistant supports Project Managers, Project Engineers and Area Management at Parisi. The role requires a proactive approach to ensure projects are completed according to contract documents, plans, and within budget.

Responsibilities

• Assist and support all aspects of project management.
• Manage bid versus actual financial information.
• Maintain customer relations and basic office management.
• Analyze and interpret business periodicals, professional journals, procedures, or government regulations.
• Review advertisements in various periodicals.
• Write reports and business correspondence.
• Perform job set‑ups, invoicing and finalize jobs.
• Calculate figures and amounts to analyze job cost and profitability.
• Solve practical problems and deal with variables where limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Assist in the preparation of bids.
• Communicate with external clients on follow‑up items and collections.
• Assist with subcontractor management.
• Perform general administrative duties and other related duties as assigned.

Qualifications

• High school diploma or GED equivalent.
• 3 + years of related work experience.
• Proficient in Microsoft Office with data‑entry skills and system navigation.

EEO Statement

Walbec Group is an Equal Employment Opportunity (EEO) and affirmative action employer. We provide equal employment opportunities to all qualified applicants and are committed to a diverse and inclusive culture.

Women and minorities are encouraged to apply.

Apply Online: https://ipc.us/t/671A5F8F29F04788