Project Manager, AI Production

CoCreativ; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA

Paid time off

Summer Fridays

Office events

Open gallery workspace

Job summary

Industrial Color, part of CoCreativ, seeks a Project Manager to support its AI production team in New York. You’ll organize complex workflows, align artists, track assets, and ensure deliverables move smoothly from kickoff to final delivery in a fast-paced creative environment.

We value exceptional organization, proactive problem-solving, and the ability to manage competing priorities with minimal oversight. Some AI workflow familiarity is a plus; in-office Tue-Thu in Tribeca.

Qualifications

• 2+ years of experience in project management within a creative production environment.
• Experience in post-production, VFX, CGI, animation, retouching, video production, photography, or related discipline.
• Strong understanding of creative production workflows including asset tracking, revisions, approvals, and final delivery.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple projects.
• Experience using production tracking tools such as Excel, Monday.com, Airtable, ftrack.
• Strong communication and coordination with multiple teams and external partners.
• Ability to work independently and anticipate needs, with proactive problem-solving.
• Proactive, solutions-oriented working style adaptable to shifting priorities.
• Familiarity with Frame.io is a plus.
• Experience across still imagery and video production is a plus.
• Familiarity with AI tools or AI production workflows is a plus.

Responsibilities

• Coordinate the day-to-day workflow of AI-driven projects from kickoff through final delivery.
• Maintain accurate project schedules, production trackers, asset lists, and delivery timelines.
• Track artist assignments, progress, revisions, approvals, and outstanding deliverables across projects.
• Serve as central coordination between producers, artists, freelancers, and technical teams.
• Monitor progress, identify delays or bottlenecks, and flag issues before impact.
• Manage operational quality control to ensure deliverables are complete, labeled, versioned, and aligned with requirements.
• Track missing assets, references, and information; consolidate requests and follow up with teams or clients.
• Coordinate project kickoffs, artist check-ins, reviews, and feedback sessions.
• Ensure artists have briefs, references, materials, and technical requirements needed to complete work.
• Maintain organized project documentation including notes, feedback, approvals, and next steps.
• Support freelancer coordination including scheduling, availability, and onboarding.
• Track AI platform usage and production credits as part of workflows.
• Help improve production tracking systems and processes to boost efficiency as the team grows.
• Communicate priorities, workload concerns, and resource needs to keep projects on schedule.

Skills

Project management

Production coordination

Creative production workflows

Asset tracking

Communication

Independent work

Frame.io familiarity

AI production workflows

Tools

Excel

Monday.com

Airtable

ftrack

Frame.io

Job description

Industrial Color is the creative production agency within CoCreativ, a family of integrated creative production companies that also includes Globaledit and Smashbox Studios. Industrial Color partners with leading brands to create and deliver content across creative development, photography, video, post-production, CGI, AI and studio production. As part of CoCreativ, Industrial Color brings together creative, production, technology and studio expertise to move complex projects from concept through final delivery.

Job Description

The Project Manager supports the day-to-day operations of Industrial Color's AI production team, keeping projects organized, artists aligned, and deliverables on track from kickoff through final delivery. You'll work closely with producers, artists, and technical teams to coordinate schedules, track assets and revisions, manage handoffs, and ensure work is complete and accurate before it moves to the next stage.

This is a hands-on role for someone who thrives in a fast-paced creative production environment and enjoys bringing structure to complex workflows. We're looking for someone who is exceptionally organized, detail-oriented, and proactive, with the ability to manage competing priorities, anticipate problems, and keep projects moving with minimal oversight.

You don't need direct AI production experience, but you should understand creative production workflows and be comfortable working with artists and technical teams.

This is a hybrid role based in New York, with in-office work in Tribeca Tuesday through Thursday.

Responsibilities

• Coordinate the day-to-day workflow of multiple AI-driven creative production projects, from kickoff through final delivery.
• Maintain accurate project schedules, production trackers, asset lists, and delivery timelines.
• Track artist assignments, progress, revisions, approvals, and outstanding deliverables across projects.
• Serve as a central point of coordination between producers, artists, freelancers, and technical teams.
• Monitor project progress, identify potential delays or bottlenecks, and flag issues before they impact delivery.
• Manage operational quality control, ensuring deliverables are complete, correctly labeled, properly versioned, and aligned with project requirements.
• Track missing assets, references, and information, consolidating requests and following up with the appropriate teams or clients.
• Coordinate project kickoffs, artist check-ins, reviews, and feedback sessions.
• Ensure artists have the briefs, references, materials, and technical requirements needed to complete their work.
• Maintain organized project documentation, including notes, feedback, approvals, and next steps.
• Support freelancer coordination, including scheduling, availability, and onboarding as needed.
• Track AI platform usage and production credits as part of project management workflows.
• Help improve production tracking systems and processes to support efficiency as the team grows.
• Communicate priorities, workload concerns, and resource needs proactively to keep projects on schedule.

• 2+ years of experience in project management, production coordination, or a similar role within a creative production environment.
• Experience in post-production, VFX, CGI, animation, retouching, video production, photography, or a related creative discipline.
• Strong understanding of creative production workflows, including asset tracking, revisions, approvals, and final delivery.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple projects and moving pieces simultaneously.
• Experience using production tracking or project management tools such as Excel, Monday.com, Airtable, ftrack, or similar platforms.
• Strong communication skills and the confidence to coordinate with different teams, personalities, and external partners.
• Ability to work independently, anticipate needs, and identify and elevate issues before they become problems.
• A proactive, solutions-oriented working style with the ability to stay organized and adaptable when priorities shift.
• Comfort working in a fast-paced environment where project volume and complexity can vary significantly.
• Familiarity with Frame.io or similar creative review platforms is a plus.
• Experience working across both still imagery and video production is a plus.
• Familiarity with AI creative tools or AI production workflows is a plus.

The anticipated base salary range for this role is $70,000 - $80,000 annually.

Ranges are based on various factors, including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements.

Our benefits package is designed to support your health, well-being, and time outside of work. It includes medical, dental, and vision insurance, an FSA, paid time off, summer Fridays, and regular office events that bring our teams together. Employees also enjoy a beautiful, inspiring workspace with an open gallery and two outdoor patio decks for working, connecting, and recharging.