Hybrid NYC AI Production Project Manager

CoCreativ; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA

Paid time off

Summer Fridays

Office events

Open gallery workspace

Job summary

Industrial Color, part of CoCreativ, seeks a Project Manager to support its AI production team in New York. You’ll organize complex workflows, align artists, track assets, and ensure deliverables move smoothly from kickoff to final delivery in a fast-paced creative environment.

We value exceptional organization, proactive problem-solving, and the ability to manage competing priorities with minimal oversight. Some AI workflow familiarity is a plus; in-office Tue-Thu in Tribeca.

Qualifications

• 2+ years of experience in project management within a creative production environment.
• Experience in post-production, VFX, CGI, animation, retouching, video production, photography, or related discipline.
• Strong understanding of creative production workflows including asset tracking, revisions, approvals, and final delivery.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple projects.
• Experience using production tracking tools such as Excel, Monday.com, Airtable, ftrack.
• Strong communication and coordination with multiple teams and external partners.
• Ability to work independently and anticipate needs, with proactive problem-solving.
• Proactive, solutions-oriented working style adaptable to shifting priorities.
• Familiarity with Frame.io is a plus.
• Experience across still imagery and video production is a plus.
• Familiarity with AI tools or AI production workflows is a plus.

Responsibilities

• Coordinate the day-to-day workflow of AI-driven projects from kickoff through final delivery.
• Maintain accurate project schedules, production trackers, asset lists, and delivery timelines.
• Track artist assignments, progress, revisions, approvals, and outstanding deliverables across projects.
• Serve as central coordination between producers, artists, freelancers, and technical teams.
• Monitor progress, identify delays or bottlenecks, and flag issues before impact.
• Manage operational quality control to ensure deliverables are complete, labeled, versioned, and aligned with requirements.
• Track missing assets, references, and information; consolidate requests and follow up with teams or clients.
• Coordinate project kickoffs, artist check-ins, reviews, and feedback sessions.
• Ensure artists have briefs, references, materials, and technical requirements needed to complete work.
• Maintain organized project documentation including notes, feedback, approvals, and next steps.
• Support freelancer coordination including scheduling, availability, and onboarding.
• Track AI platform usage and production credits as part of workflows.
• Help improve production tracking systems and processes to boost efficiency as the team grows.
• Communicate priorities, workload concerns, and resource needs to keep projects on schedule.

Skills

Project management

Production coordination

Creative production workflows

Asset tracking

Communication

Independent work

Frame.io familiarity

AI production workflows

Tools

Excel

Monday.com

Airtable

ftrack

Frame.io

Job description

Industrial Color, part of CoCreativ, seeks a Project Manager to support its AI production team in New York. You’ll organize complex workflows, align artists, track assets, and ensure deliverables move smoothly from kickoff to final delivery in a fast-paced creative environment.

We value exceptional organization, proactive problem-solving, and the ability to manage competing priorities with minimal oversight. Some AI workflow familiarity is a plus; in-office Tue-Thu in Tribeca.