Project Manager AI

thelab; New York (NY); On-site; USD 120,000 - 145,000; Full time

Job summary

thelab is seeking a Project Manager – AI Production Systems to plan, coordinate, and deliver AI-driven production initiatives across creative, production, technology, and business teams. You will serve as the central coordinator for AI development, production workflows, and process improvements, ensuring projects meet timelines and stay within scope.

You will lead cross-functional teams, navigate complex stakeholder needs, promote Agile practices, and drive continuous improvement to scale

Qualifications

• Bachelor's degree in Business, Project Management, Technology, Marketing, Communications, or related field.
• 5+ years of cross-functional project management experience in technology, creative production, marketing, or digital environments.
• Strong organizational, planning, and problem-solving abilities.
• Excellent communication and stakeholder management skills.
• Experience managing multiple projects in fast-paced environments.
• Demonstrated ability to lead teams from initiation through delivery.

Responsibilities

• Plan, coordinate, and deliver AI and production technology initiatives within HOME.
• Lead cross-functional teams including AI Developers, Creative Technologists, CGI Artists, Production, Engineering, and business stakeholders.
• Define project scope, timelines, milestones, resource requirements, and deliverables.
• Monitor project progress, identify risks, and implement mitigation strategies.
• Facilitate communication between technical and non-technical stakeholders.
• Support AI-enabled workflows that improve creative production efficiency and scalability.
• Track budgets, schedules, priorities, and project performance metrics.
• Lead project meetings, status updates, and stakeholder presentations.
• Develop and maintain project documentation, workflows, and process improvements.
• Promote Agile project management practices and continuous improvement across teams.

Skills

Agile methodologies

Scrum

Waterfall project management

Risk management

Resource planning

Budget management

Change management

Education

Bachelor's degree in Business, Project Management, Technology, Marketing, Communications, or related field

Tools

Jira

Asana

Monday.com

Microsoft Project

Smartsheet

Microsoft Teams

Slack

Job description

Position Summary:

The Project Manager – AI Production Systems is responsible for planning, coordinating, and delivering projects that support HOME, Wellcom's AI-enabled production ecosystem. This role works across creative, production, technology, and business teams to ensure AI initiatives are delivered on time, within scope, and aligned with organizational goals.

The Project Manager serves as the central point of coordination for AI development, production workflows, and process improvements, ensuring seamless collaboration between stakeholders while driving operational excellence throughout the project lifecycle.

Key Responsibilities:

• Manage the planning, execution, and delivery of AI and production technology initiatives within HOME.
• Coordinate cross-functional teams including AI Developers, Creative Technologists, CGI Artists, Production, Engineering, and business stakeholders.
• Define project scope, timelines, milestones, resource requirements, and deliverables.
• Monitor project progress, identify risks, and proactively implement mitigation strategies.
• Facilitate communication between technical and non-technical stakeholders to ensure alignment and transparency.
• Support the implementation of AI-enabled workflows that improve creative production efficiency and scalability.
• Track budgets, schedules, priorities, and project performance metrics.
• Lead project meetings, status updates, and stakeholder presentations.
• Develop and maintain project documentation, workflows, and process improvements.
• Promote Agile project management practices and continuous improvement across teams.

Required Qualifications:

• Bachelor's degree in Business, Project Management, Technology, Marketing, Communications, or a related field, or equivalent professional experience.
• 5+ years of experience managing cross-functional projects in technology, creative production, marketing, or digital environments.
• Strong organizational, planning, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Experience managing multiple projects simultaneously in fast-paced environments.
• Demonstrated ability to lead teams and drive projects from initiation through delivery.

Preferred Qualifications:

• Experience managing AI, automation, or digital transformation initiatives.
• Experience working within creative agencies, production studios, or marketing organizations.
• Knowledge of software development lifecycles and Agile methodologies.
• Familiarity with AI technologies, production workflows, or creative operations.
• Project Management Professional (PMP), Certified Scrum Master (CSM), or similar certification.
• Experience implementing workflow automation or process optimization initiatives.

Technical Skills:

Project Management

• Agile and Scrum methodologies
• Waterfall project management
• Risk management
• Resource planning
• Budget management
• Change management

Collaboration Tools

• Jira
• Asana
• Monday.com
• Microsoft Project
• Smartsheet
• Microsoft Teams
• Slack

Reporting & Documentation

• Microsoft Office Suite
• Google Workspace
• Confluence
• Project dashboards and reporting

AI & Production Knowledge

• Understanding of AI-enabled production workflows
• Creative operations
• Digital asset management
• Workflow automation
• HOME platform processes (preferred)

Success in This Role:

A successful Project Manager – AI Production Systems will:

• Deliver complex AI and production initiatives on time and within budget.
• Foster collaboration between creative, production, technology, and business teams.
• Identify opportunities to improve workflows and operational efficiency.
• Effectively communicate project progress, risks, and outcomes to stakeholders.
• Support the continued evolution of HOME by ensuring AI initiatives are executed with consistency, quality, and measurable business impact.