Project Manager / Account Coordinator

Acrobatant, LLC; Tulsa (OK); On-site; USD 50,000 - 70,000; Full time

Job summary

A marketing agency in Tulsa, OK is looking for a Project Manager / Account Coordinator to oversee project timelines and coordinate resources effectively. The ideal candidate has 1–3 years of experience in project management or account coordination and possesses strong organizational and communication skills. This position requires proficiency in project management software and the ability to thrive in a fast-paced environment.

Qualifications

• 1–3 years of agency or in-house marketing experience, ideally in project management.
• Experience in client communication or presentation preparation is a plus.

Responsibilities

• Manage project timelines and deliverables across client accounts.
• Coordinate tasks between internal teams and monitor project milestones.
• Assist in scheduling client meetings and preparing documentation.

Skills

Strong organizational skills

Multitasking abilities

Clear communication skills

Detail-oriented mindset

Comfort with project management software

Tools

Microsoft Office

Google Workspace

FunctionPoint

Trello

Asana

ClickUp

Job description

Project Manager / Account Coordinator
Location: Tulsa, OK | Reports to: Account Director

At AcrobatAnt, we turn strategy into action and ideas into impact. We’re looking for a Project Manager / Account Coordinator to help keep our creative engine running smoothly. This role supports day-to-day agency operations—tracking timelines, managing tasks, coordinating resources, and helping client projects move forward with clarity and precision.

Whether it’s a digital campaign, a print piece, or a brand launch, you’ll work closely with account leads, creatives, media, and production to ensure projects stay on brief, on time, and on budget.

What You’ll Do

Project & Workflow Management

• Create, track, and maintain project timelines and deliverables across multiple client accounts.
• Coordinate tasks between creative, media, strategy, and digital teams, ensuring the right people are looped in at the right time.
• Monitor project milestones and proactively flag delays, resource gaps, or approvals needed.
• Help manage the agency’s project management platform (e.g., FunctionPoint), keeping tasks, statuses, and documentation up to date.

Client Coordination

• Assist in scheduling meetings, capturing notes, and preparing client-facing documents such as status updates and recaps.
• Work with Account Supervisors/Directors to ensure client feedback is clearly communicated and integrated into deliverables.
• Join client calls or meetings as needed to provide logistical or task management support.
• Serve as a connection point between internal teams—ensuring alignment, communication, and accountability across departments.
• Help ensure all deliverables meet client expectations, brand standards, and quality benchmarks.
• Support with proofing, routing, and review of creative files when needed.

What You Bring

• 1–3 years of agency or in‑house marketing experience (project management, account coordination, or production support).
• Strong organizational and multitasking skills—you thrive on keeping things moving and people aligned.
• Clear communication skills, both written and verbal.
• Detail‑oriented mindset with a proactive attitude and willingness to take initiative.
• Comfort with tools like Microsoft Office, Google Workspace, and project management software (e.g., FunctionPoint, Trello, Asana, ClickUp).
• Ability to work collaboratively in a fast‑paced, deadline‑driven environment.

Preferred Qualifications

• Previous experience in a creative or advertising agency.
• Familiarity with marketing/creative workflows (from kickoff through production).
• Light proofreading or copyediting skills are a plus.
• Experience in client communication or presentation prep is a bonus.

AcrobatAnt Core Values

• Embrace curiosity – We believe curiosity is the spark of innovation. It dares to pursue better insights and generate big ideas that work.
• Solve, always – We don’t sell creative—we create solutions. We arrive at the best right answer after thoroughly understanding every challenge and goal.
• Make it happen – We embody a whatever‑it‑takes attitude to be proactive, holding ourselves and each other accountable to make the greatest impact.
• Leave a mark – We are fearlessly creative, bringing to life ideas that inspire.
• Above all, be a good human – We value loyalty, honesty and integrity. We serve one another and our clients thoughtfully well because we believe camaraderie and respect are the foundations of great work.