Project Manager - 2000915

Catholic Charities of the Archdiocese of New York; New York (NY); On-site; USD 80,000 - 85,000; Full time

Job summary

Catholic Charities of the Archdiocese of New York is seeking a Project Manager to support the Alianza Program Initiatives. You will help enhance internal systems, manage operations across multiple sites, and partner with leadership on strategic planning efforts.

Reporting to the Division Director, you will coordinate schedules, budgets, and reporting, ensuring timely completion of initiatives while maintaining confidentiality and high professional standards.

Qualifications

• Bachelor Degree in a related field; graduate degree preferred.
• 5+ years' work experience in operations, project management, or administrative management.

Responsibilities

• Support programmatic and fiscal issues, manage deadlines and contractual requirements.
• Oversee day-to-day operational needs across multiple sites.
• Maintain clear documentation and coordinate with Division Director on project status.
• Collaborate with Finance to review staff allocations and invoicing for compliance.
• Provide administrative support to the Division Director, including scheduling and logistics.
• Handle sensitive information with confidentiality and professionalism.
• Support the Alianza Division Leadership between managers, executives, and staff.
• Ensure deadlines for projects, events, and funding obligations are met.
• Assist with planning and coordinating meetings and trainings for cohorts.
• Identify workflow gaps and propose operational improvements for efficiency.
• Oversee AFPs, petty cash, and budget reconciliation reviews.

Skills

Interpersonal skills

Organizational skills

Project management

Budget knowledge

Staff leadership

Communication

Meeting facilitation

Education

Bachelor's degree in related field

Graduate degree preferred

Tools

MS Office Suite

Salesforce

DYCD Connect

Job description

Job Title: Project Manager
Location: New York, NY
FLSA Status: Full Time, Exempt
Classification: Professional
Division: Alianza Division
Reports to: Division Director
Supervisory Responsibilities: Yes: ____ No: ___X ____
The salary for this position is: $80,000 - $85.000 annually.

Summary: Under the direction of the Division Director, the Project Manager: Alianza Program Initiatives will directly support the operations and administration of Alianza's portfolio of programs in an effort to broaden and strengthen internal systems, processes and protocols at the divisional level. The Project Manager shall be responsible for providing operational support and assistance to the Alianza leadership team with strategic planning efforts.

Essential Duties and Responsibilities

• Work with the Alianza Division Director, Cohort Directors and Program Directors to support programmatic and fiscal issues, manage deadlines and contractual requirements, and coordinate the submission of reports and other key materials to the appropriate internal and external stakeholders
• Oversee day-to-day operational needs across multiple sites, including interfacing with Alianza staff and administrative offices, ensuring sites run efficiently and to a high standard
• Maintain clear documentation, organized workflow, and communication with Division Director on the status of active projects
• Work in collaboration with the Finance department to review and adjust monthly staff allocations, invoice claims, and other fiscal documents to ensure contractual compliance
• Provide direct administrative support the division director including scheduling, logistics, and prioritization of daily workflow
• Handle sensitive information with the highest level of confidentiality and professionalism
• Will support the Alianza Division Leadership between Divisional department managers, agency executives, and line staff
• Ensure compliance with internal and external stakeholders ensuring that the division is able to meet track of deadlines for all projects, events, and funding obligations
• Support with planning and coordination of meetings, training for both cohorts,
• Work with team to understand workflow, and look for opportunities to strengthen operational gaps by offering suggestions to support more efficient, streamlined communication
• Oversee preparation, approval, and processing of AFPs, petty cash and metro card tracking; facilities and maintenance related issues; supply ordering and stocking and review and track monthly reconciliation of budgets with program expenditures
• Provide support to the CCCS Manager of Administrative Services and Director of Contracts Management in the preparation of new proposals, contract renewals, and reporting to ensure timely submission and compliance
• Collect, review, and submit biweekly and monthly sheets for all assigned sites
• Ensure timely incident reporting for any escalated matters to both internal and external stakeholders

Requirements

Position Type and Expected Hours of Work: This is a full-time position that will require performing work at CCCS' office and other locations throughout the Archdiocese. Days of work and hours are generally Monday - Friday, 9:00 AM to 5:00 PM. Flexible schedule and/or additional hours are required to meet contractual and program obligations and deadlines in the evenings, Saturdays and Sundays. Attendance will be required outside of normal business hours at events such as: parent's meetings, community events, special events, youth employment orientation, program activities, parades, marches, rallies, program retreats, and charitable marathons.

Working conditions and physical demands required:

• Occasional travel offsite within NYC and LHV (and elsewhere, as required and needed and appropriate), to attend meetings, trainings, official visits, etc., using public transportation, traversing city streets, occasionally ascending/descending stairs, and occasional exposure to outside weather conditions
• Remain stationary at a work station and/or use a computer at least 40% of the time
• Will cover oversight at sites when the Cohort Director or the Program Director are not available
• Flexible and willing to move between hands-on administrative work, larger operational projects, and programmatic support
• Calm, professional communicator with strong follow-through
• Skilled at building and leveraging relationships with vendors, service providers, and partners to facilitate efficient execution

Qualifications

Education and/or experience required:

• Bachelor Degree in a related field: education, public administration, or business Graduate degree preferred.
• 5+ years' work experience in operations, project management, or administrative management.

Skills, Licenses, and/or competencies

• Familiarity with program budget process and review.
• Strong interpersonal, organizational and managerial skills.
• Ability to prioritize and handle multiple complex tasks.
• Ability to convene and lead meetings.
• Computer proficiency in MS Office Suite, DYCD Connect, Salesforce
• Excellent communication and listening skills. Must be able to make observations and assessments, enjoy working with people.
• Able to perform job functions with attention to detail, speed and accuracy.
• Proven team leader; highly motivated. Able to work cohesively as part of a team and with minimal supervision.

Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.