Project Manager - 2000915

Catholic Charities of New York; New York (NY); On-site; USD 80,000 - 85,000; Full time

Job summary

Catholic Charities of New York is seeking a Project Manager for the Alianza Division in New York City. The role supports operations and administration across multiple sites, driving process improvements and ensuring programmatic and fiscal compliance.

The incumbent will collaborate with leadership to plan initiatives, manage budgets, and coordinate reporting while maintaining confidentiality and professional standards.

Qualifications

• Bachelor's degree in a related field (education/public administration/business).
• Graduate degree preferred.
• 5+ years’ experience in operations, project management, or administrative management.

Responsibilities

• Support programmatic and fiscal issues, manage deadlines, and coordinate report submissions to stakeholders.
• Oversee day-to-day operational needs across multiple sites, ensuring efficiency.
• Maintain documentation, organized workflow, and status updates with the Division Director.
• Review and adjust monthly staff allocations, invoices, and budgets for contractual compliance.
• Provide administrative support to the Division Director, including scheduling and logistics.
• Ensure confidentiality and professional handling of sensitive information.
• Coordinate planning and meetings for cohorts and leadership.

Skills

Budget management

Interpersonal skills

Prioritization

Meeting leadership

MS Office

Communication skills

Attention to detail

Team leadership

Education

Bachelor's degree in related field

Graduate degree preferred

Tools

MS Office Suite

DYCDConnect

Salesforce

Job description

Job Title: Project Manager

Location: New York, NY

FLSA Status: Full Time, Exempt

Classification: Professional

Division: Alianza Division

Reports to: Division Director

Supervisory Responsibilities: Yes: ____ No: ___X ____

The salary for this position is: $80,000 - $85.000 annually.

Summary:Under the direction of the Division Director, theProjectManager: Alianza Program Initiatives will directly support the operations and administration of Alianza's portfolio of programsin an effort tobroaden and strengthen internal systems, processes and protocols at the divisional level. TheProject Managershall be responsible for providing operational support and assistanceto theAlianza leadership teamwith strategic planning efforts.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Work with the Alianza Division Director,CohortDirectorsand Program Directors to support programmatic and fiscal issues, manage deadlines and contractual requirements, and coordinate the submission of reportsand other key materialsto the appropriate internal and externalstakeholders.
• Oversee day-to-day operational needs across multiple sites, including interfacing with Alianza staff and administrative offices, ensuring sites run efficiently and to a high standard.
• Maintain clear documentation, organized workflow, and communication with Division Director on the status of active projects.
• Work in collaboration with theFinance department to review and adjust monthly staff allocations, invoice claims, and other fiscal documentsto ensure contractual compliance.
• Provide direct administrativesupportthe division director including scheduling, logistics, and prioritization of daily workflow.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Will support the Alianza DivisionLeadership betweenDivisional department managers, agency executives, and line staff
• Ensure compliance with internal and external stakeholders ensuring that the divisionis able tomeet track of deadlines for all projects, events, and funding obligations.
• Support with planning and coordination ofmeetings,trainingfor both cohorts,
• Work withteamto understandworkflow, andlook for opportunities to strengthen operational gaps by offering suggestions to support more efficient, streamlined communication.
• Oversee preparation, approval, and processing of AFPs, petty cash and metro card tracking;facilities and maintenance related issues; supply ordering and stocking and review and track monthly reconciliation of budgets with programexpenditures.
• Provide support to the CCCS Manager of Administrative Services and Director of Contracts Management in the preparation of new proposals,contract renewals, and reportingto ensuretimely submission and compliance.
• Collect,review, andsubmit biweekly andmonthlysheets for all assignedsites.
• Ensure timely incident reporting for any escalated matters to both internal and external stakeholders.

Position Type and Expected Hours of Work

This is a full-time position that will require performing work at CCCS' office and other locations throughout theArchdiocese. Days of work and hours are generally Monday - Friday, 9:00 AM to 5:00 PM. Flexible schedule and/or additional hours are required to meet contractual and program obligations and deadlines in the evenings, Saturdays and Sundays. Attendance will be required outside of normal business hours at eventssuch as:parent's meetings,communityevents,specialevents,youthemploymentorientation,programactivities,parades,marches, rallies, program retreats, and charitablemarathons.

Working conditions and physical demands required

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasional travel offsite within NYC and LHV (and elsewhere, as required and needed andappropriate), to attend meetings, trainings, official visits, etc., using public transportation, traversing city streets, occasionally ascending/descending stairs, and occasional exposure to outside weatherconditions.
• Remain stationary at awork stationand/or use a computer at least 40% of thetime.
• Will cover oversight at sites when the Cohort Director or the ProgramDirectorare not available.
• Flexible and willing to move between hands-on administrative work, larger operational projects, and programmatic support.
• Calm, professional communicator with strong follow-through.
• Skilled at building and leveraging relationships with vendors, service providers, and partners to facilitate efficient execution.

Qualifications

Education and/or experience

• Bachelor Degreein a related field: education, public administration,orbusinessGraduate degree preferred.
• 5+ years’ work experience in operations, project management, or administrative management.

Skills, Licenses, and/or competencies required

• Familiarity with program budget process andreview.
• Strong interpersonal, organizational and managerialskills.
• Ability to prioritize and handle multiple complextasks.
• Ability to convene and leadmeetings.
• Computer proficiency in MSOffice Suite,DYCDConnect, Salesforce
• Excellent communication and listening skills. Must be able to make observations and assessments, enjoy working withpeople.
• Able to perform job functions with attention to detail, speed andaccuracy.
• Proven team leader; highly motivated. Able to work cohesively as part of a team and with minimal supervision.

Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.