Project Manager

Smart Source LLC; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

Smart Source LLC is seeking a Project Manager to oversee client orders from inception to completion. The role involves managing high-volume promotional and print projects, ensuring client satisfaction, and optimizing internal processes for operational efficiency. Candidates should have over 5 years of project management experience, particularly in print and promotional products, along with strong organizational and communication skills. This position is based in the United States and may require 40 hours or more per week.

Qualifications

• 5+ years of experience in project management or client-facing roles.
• 3+ years of experience specifically in print and promotional products.
• Proven track record managing client revenue up to $2MM annually.

Responsibilities

• Manage multiple high-volume Promotional and Print projects while meeting deadlines.
• Serve as the primary client contact ensuring satisfaction and retention.
• Oversee full order lifecycle from sourcing to delivery.

Skills

Project management

Client relationship management

Organizational skills

Communication skills

Problem-solving skills

ERP systems

Microsoft Office

Google Workspace

Sourcing

Job description

The Project Manager is responsible for managing client orders from inception to completion, ensuring timely fulfillment, maintaining strong client relationships, and optimizing internal processes to drive operational efficiency.

KEY RESPONSIBILITES

• Manage multiple high-volume Promotional and Print projects (up to $2MM annually) while meeting deadlines in a fast-paced environment.
• Serve as the primary client contact, ensuring satisfaction, retention, and alignment with gross profit goals.
• Oversee full order lifecycle—from sourcing and quoting to delivery—while maintaining accurate records in ERP systems.
• Gather order specifications, obtain competitive quotes from preferred vendors, and manage vendor relationships while tracking production schedules to ensure cost efficiency and on-time delivery.
• Collaborate across internal teams, manage vendor relationships, and ensure timely, cost-effective fulfillment.
• Drive process improvements and operational efficiency.
• Manage logistics, inventory, and eCommerce platforms, including client stores and workflows.
• Ensure compliance with internal systems, processes, supplier invoicing, and work‑in‑progress (WIP) management, while consistently delivering exceptional customer service.
• Support the team, business goals, and broader organizational initiatives by performing additional related duties as needed.

HIGH LEVEL COMPETENCY REQUIREMENTS

• 5+ years of experience in project management or client‑facing roles, with 3+ years specifically in print and promotional products.
• Proven track record managing client revenue up to $2MM annually, with a focus on satisfaction and retention.
• Strong organizational, communication, and problem‑solving skills; proficient in Microsoft Office (especially Excel), Google Workspace, and ERP systems.
• Deep knowledge of product categories including print, direct mail, branded merchandise, and vendor management.
• Skilled in full order lifecycle management, inventory tracking, and sourcing.
• Self‑motivated, detail‑oriented, and capable of working independently while collaborating with internal teams as needed.

COMPENSATION

• Expected to work 40 hours or more per week, based on business needs.
• Eligible for performance‑based incentives.
• Not eligible for overtime.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.