Project Manager

STATEWIDE CONDITIONING LLC; South Amboy (NJ); On-site; USD 75,000 - 95,000; Full time

Job summary

FirstCall Mechanical, a Statewide Conditioning company, seeks a Project Manager in South Amboy, NJ to coordinate project documentation, schedules, and field correspondence.

Ideal candidate has 3+ years admin in HVAC/construction, strong communication, and proficiency with Timberline Sage 300 CRE, Accubid, Smartsheet, and Microsoft Office. This role reports to the Operations Manager and offers growth opportunities.

Qualifications

• High School diploma or GED equivalent.
• 3+ years administrative experience.
• Knowledge of HVAC or Construction industry preferred.
• Timberline Sage 300 CRE experience preferred.
• Accubid experience preferred.
• Proficient with Microsoft Office.
• Excellent time management and prioritization.
• Project management experience a plus.

Responsibilities

• Assist project and installation team with document and information flow.
• Prepare billing summaries (AIA) and perform contract invoicing.
• Prepare and submit contracts and construction permits.
• Prepare & track RFIs, Submittals, and change orders.
• Purchasing/ordering/receiving equipment and coordinating delivery.
• Compile closeout packages and warranty statements for projects.
• Review vendor/subcontractor invoice discrepancies when necessary.
• Attend departmental and intercompany meetings.
• Adhere to SOPs and suggest improvements when applicable.

Skills

Project management

Administrative experience

Communication skills

Time management

Microsoft Office

Education

High School diploma or GED

Tools

Timberline Sage 300 CRE

Accubid

Smartsheet

Microsoft Office

Job description

A FirstCall Mechanical CompanyPROJECT MANAGERLocation: South Amboy, NJ.WHO IS FIRSTCALL MECHANICAL?Statewide Conditioning offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Mechanical in 2026.FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.BENEFITS OVERVIEWFirstCall Mechanical values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:Competitive Weekly PayComprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term DisabilityTime-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for VeteransCareer Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression ProgramGenerous Referral Bonus of $2,500 per referralRole-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowancesPOSITION OVERVIEWThis position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidate should possess a strong work ethic, a team mindset and be able to work with minimal supervision.JOB RESPONSIBILITIESWork with the project and installation team to assist in all aspects of Construction Projects, assisting with document and information flow from inception to closeout.Complete project bookings as per established proceduresManage project file structures in hardcopy and digital formatsPrepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP logPrepare and submit contracts and construction permits when requiredWork with project management to ensure field staff are provided daily schedules and relevant informationPrepare & track RFI’s, Submittals, and change orders.Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managersCompleting RMA’s for returns of defective materialsMaintain tax exempt certificates from customer and prepare for vendorsRun Purchase order and/or labor reports for Project ManagersAttend departmental and intercompany meetings as requestedObtain certificates of insurance for customers and from subcontractorsPrepare and process subcontractor agreement paperworkReview vendor/subcontractor invoice discrepancies when necessaryProject filing- purchase orders, packing slips, spec sheets, and similarCompile and submit closeout packages and warranty statements for projectsAssist with answering company phone lines when receptionist is unavailableAdhere to all established company standard operating procedures and recommend improvements when applicablePerform other duties as neededACCOUNTABILITIESMaintain accuracy and attention to detail in all assigned tasksDeliver work in a timely manner and meet internal estimate deadlinesCommunicate effectively with team members and request guidance when neededFollow safety procedures and company policies when on job sitesORGANIZATIONAL ALIGNMENTThis position reports to the local Operations Manager.QUALIFICATIONSHigh School diploma or GED equivalent and a quick learner3+ years administrative experience requiredKnowledge of the HVAC or Construction industry preferredKnowledge of construction and estimating softwareTimberline Sage 300 CRE experience is preferredAccubid experience is preferredExcellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneouslyAnalytical thinking with strong attention to detailAbility to maintain and monitor project budgets, schedules, and manpowerFundamental understanding of electrical installationsAbility to interact with customers and fieldExcellent communication skills and customer-centric approachProficient with Microsoft Office: Outlook/Word/Excel/TeamsProject management experience a plusSmartsheet experience a plusMust be punctual, dependable and be able to take initiative and be proactiveEmbrace change in processes as the company continues to growBEHAVIORAL PROFILELanguage SkillsAbility to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.Mathematical SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimal numbers. Ability to compute rate, ratio, and percent and to draw and interpret graphs.Reasoning AbilityAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem-solving and prioritizing multiple tasks.Physical DemandsWhile performing the duties of this job, the employee is regularly required to use their hands. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth vision, and the ability to adjust focus.NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.FirstCall does not accept unsolicited resumes, employment applications or inquiries from recruiters, employment agencies or individual job seekers. Applicants who are selected to proceed to the next stage of FirstCall’s process will be contacted directly by a member of our team. Please note that we are unable to provide individual feedback to all applicants. Applications will stay active in our system for 60 days, and after 60 days applicants will need to reapply for the role.