Project Manager

Limitless Lights and Sound; Austin (TX); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Performance bonus tied to project margin

Job summary

A leading live events company in Austin, TX, is seeking a Project Manager to oversee productions from planning to execution. The role involves managing schedules, budgeting, and collaboration with various stakeholders to ensure successful show delivery. Ideal candidates have a strong background in AV integration and live event management with proven communication skills. This position offers a base salary of $75,000-85,000 based on experience, plus performance bonuses.

Qualifications

• 3–5 years managing live event or touring productions at scale with AV integration.
• Proven experience building crew plans and advancing shows with venues and clients.
• Command of budgeting, margins, and change order discipline.

Responsibilities

• Own shows from signed proposal through final invoice.
• Create project schedules and Run of Show documents.
• Lead load-in, build, rehearsal, show, and strike.

Skills

Strong technical literacy

Calm communication

Budget management

Tools

Current RMS

QuickBooks

Google Workspace

Trello

Job description

Own shows from signed proposal through final invoice. You will lead cross-functional planning, convert designs into executable plans, build realistic schedules and budgets, coordinate labor and vendors, and run show days with calm, decisive leadership. Success looks like frictionless pre-production, clear handoffs, tight comms, and wrap-ups that improve the next one.

The Difference You Will Make

Translate scope, CADs, and riders into buildable plans with timelines, room-by-room equipment lists, and power loads

Create project schedules and Run of Show documents using the Limitless room-per-row layout standard

Lock logistics: docks, access, power, rigging points, generator sizing, parking, security, fire watch, overnight storage

Issue and track POs and COIs. Confirm venue rules and permitting. Coordinate vendors and rentals

Drive internal kickoffs and tech briefs. Clarify deliverables, constraints, and show-critical risks

Resourcing and Budget

Build labor plans and calls in Lasso. Assign leads and multi-ops. Balance in-house vs freelance mix

Manage project budgets and margins in Current RMS. Track actuals vs estimate and raise flags early

Approve time, manage per diems, and reconcile expenses post-show with QuickBooks and receipts

Communication & Stakeholder Management

Serve as the primary hub of communication between Account Manager, General Manager, client, and show technicians

Run weekly client check-ins. Drive decisions, dependencies, and content deadlines

Collect assets via the Show Advancing Form and maintain a single source of truth

Show Execution

Lead load-in, build, rehearsal, show, and strike. Enforce build order sequencing and safety

Run cue-to-cue with audio, lighting, video, and stage teams. Lock sound checks and changeovers

Make informed calls on-site. Keep the schedule realistic, pivot when needed, document change orders

Oversee strike and load-out protection of venue and gear

Capture learnings, update SOPs, close out in Current RMS, and support invoicing within 3 business days

Lead internal post-mortems with actionable improvements

A Typical Day

Tools You’ll Use

Current RMS for quoting, inventory, opportunities, and documents

Lasso for labor scheduling and crew communication

Trello for project boards and status

Google Workspace, RingCentral, Slack

Zapier-driven workflows and Elementor web forms for asset intake

QuickBooks for expense reconciliation and invoice support

Your Expertise

3–5 years managing live event or touring productions at scale with AV integration

Strong technical literacy across lighting, audio, video, LED, power, and rigging fundamentals

Proven experience building crew plans, reading CADs, and advancing shows with venues and clients

Command of budgeting, margins, and change order discipline

Calm, direct communicator who sets expectations and holds teams accountable

Comfortable with early mornings, late nights, weekends, and travel as needed

Your Location

Location: Austin, Tx

Our Commitment to Excellence

What Success Looks Like

30 days Project boards are clean, dates accurate, comms timely. You can run internal kickoffs without hand-holding

60 days Labor calls run smoothly, ops issues are flagged early, and load-in sequences are predictable

90 days You deliver two multi-room shows on margin and on time. Clients and internal teams see you as the clear point of contact

KPIs

On-time milestones and load-in completion rate

Labor variance within target band

Change orders captured and approved before scope creep lands on site

Positive client and internal feedback on communication and clarity

Schedule and Compensation

Full time Monday to Friday with show-driven evenings and weekends

Salary plus performance bonus tied to project margin and communication effectiveness

Paid time off

Pay Range

Compensation:

• Base salary of $75,000-85,000 based on experience.