Project Manager

AppleOne Employment Services; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Job summary

AppleOne Employment Services is seeking an experienced project administrator to manage multiple projects, ensuring on-time delivery and budget adherence. The role requires leading project teams, reviewing contracts, and maintaining proactive communication with customers.

The ideal candidate will monitor budgets and schedules, coordinate weekly meetings, and handle invoicing and monthly draws while upholding company policies and safety standards.

Qualifications

• Ability to lead projects with timely decision making
• Strong communication with customers and project team
• Experience in budgeting, buyout, and invoicing processes
• Skilled in creating and maintaining project schedules
• Review of prime and subcontract provisions and compliance

Responsibilities

• Provide proactive overall administration of single or multiple projects
• Carefully review all provisions of project contracts, both prime and subcontracts
• Maximize budget buyout
• Participate in weekly OAC meetings and other project meetings
• Maintain clear communication with customers on project issues like schedule changes, change orders and quality
• Closely monitor project budgets and schedules
• Lead the project team and assign clear duties to the superintendent
• Approve invoices and submit information for monthly draws
• Ensure all activities follow company policies and safety policies
• Record all understandings from meetings and conversations in the project folder
• Complete project documentation in Sage 300 and JobPlanner
• Promote the company to customers to encourage future opportunities
• Complete other project related tasks as assigned

Skills

Leadership

Communication

Budget management

Scheduling

Contract review

Travel readiness

Job description

Customer centricity: an understanding of the importance of maintaining a professional relationship with all customers, keeping recurring opportunities from clients in mind an appreciation of the importance of clear communication, through strong and timely paper, empathy, and thinking ahead strong leadership qualities, including timely decision making the ability to create and maintain a project schedule, an understanding of project buyout and a commitment to the effort needed to maximize it, the ability and willingness to assume responsibility for completing projects within or under their established budgets; and the ability to travel to projects within and outside the state of Arizona.

Provides proactive overall administration of single or multiple projects

Carefully reviews all provisions of project contracts, both prime and subcontracts

Maximizes budget buyout

Participates in weekly OAC meetings and all other meetings necessary for the successful completion of the project

Maintains clear communication with customers on all project issues including schedule adjustments, change orders, and the quality of the work

Closely monitors project budgets and schedules

Provides proactive overall administration of single or multiple projects

Carefully reviews all provisions of project contracts, both prime and subcontracts

Maximizes budget buyout

Participates in weekly OAC meetings and all other meetings necessary for the successful completion of the project;

Maintains clear communication with customers on all project issues including schedule adjustments, change orders, and the quality of the work;

Closely monitors project budgets and schedules

Provides the leadership necessary to create a strong project team and establishes a clear understanding of their respective duties with the project Superintendent

Establishes project commitments and approves invoices

Submits all necessary information needed to complete the monthly draws on the schedule stipulated in the project contract

Ensures that all project activities are performed and completed in accordance with the company's policies and values

Ensures that all understandings reached during meetings, phone calls, and personal conversations with customers, subcontractors, and within the project team are recorded and preserved in the electronic project folder

Completes all project documentation within the appropriate component of the company’s Sage 300 and JobPlanner software

Confirms with the Superintendent that all required safety policies are being followed

Maintains a continual awareness of the importance of promoting the company to the customer and encouraging future opportunities

Completes other project related tasks as assigned.