Project Manager

MaaS by CodeSM; Northern (KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Fully remote

Benefits and PTO

Craft-focused operations

Job summary

MaaS by CodeSM is seeking a highly organized Project Manager to bridge the Account Management team with internal specialists, ensuring briefs are complete, tasks are assigned, and projects ship on time.

You’ll coordinate across creative, content, design, paid media, web, and strategy teams, maintaining clear communication and proactive risk management to keep campaigns on track. This role is fully remote across North America.

Qualifications

• Experience in project management, marketing operations, account coordination, or a similar role.
• Strong understanding of marketing projects, campaigns, creative workflows, and client-service environments.
• Excellent organization and time-management skills.
• Strong written and verbal communication — you ask questions and follow up on missing info.
• Able to manage multiple projects, deadlines, and team members simultaneously.
• Comfortable working with cross-functional teams and different personalities.
• Proactive problem-solver — you identify missing details, blockers, or risks early.
• Detail-oriented with a strong sense of ownership.
• Can prioritize tasks and adjust quickly when timelines or client needs change.

Responsibilities

• Serve as the main operational link between Account Managers and internal team members.
• Review incoming client and Account Manager requests and ensure they're fully briefed before work begins.
• Identify missing information and follow up with AM as needed.
• Assign tasks to appropriate team members based on project needs and deadlines.
• Monitor team schedules and workloads to keep tasks moving forward on time.
• Track project progress from start to finish and flag delays or risks.
• Ensure deliverables are completed accurately, on time, per the brief.
• Coordinate cross-functional work across creative, content, design, paid media, web, and strategy teams.
• Maintain clear communication with internal stakeholders about status and next steps.
• Keep project management tools, timelines, task lists, and updates organized.
• Help improve internal processes and workflows.
• Support quality control by reviewing work against the brief.

Skills

Project management

Marketing operations

Account coordination

Cross-functional teamwork

Time management

Clear written/verbal communication

Detail orientation

Ownership

Prioritization

Education

PMP

Scrum

Tools

Asana

Monday

Trello

Notion

Job description

Bridge between Account Managers and the internal team. Make sure briefs are complete, tasks are assigned, and projects ship accurately and on time.

We're looking for a highly organized and communicative Project Manager to help manage marketing projects from brief to delivery. You act as the bridge between the Account Management team — who talks directly with clients — and the internal specialists who do the work. You make sure client requests are clearly briefed, properly assigned, completed on time, and delivered accurately. The ideal candidate is dependable, clear, and comfortable asking questions, following up on missing information, and making sure every task has what it needs before it's assigned. Great marketing work depends on clear briefs, realistic timelines, and consistent communication — you're the person who makes all three happen.

What you'll do

• Serve as the main operational link between Account Managers and internal team members
• Review incoming client and Account Manager requests and make sure they're fully briefed before work begins
• Identify missing information — unclear instructions, deadlines, assets, or requirements — and follow up with the AM as needed
• Assign tasks to the appropriate team members based on project needs, priorities, capacity, and deadlines
• Monitor team schedules and workloads daily to keep tasks moving forward on time
• Track project progress from start to finish and proactively flag delays, blockers, or risks
• Ensure deliverables are completed accurately, on time, and according to the original brief
• Coordinate cross-functional work across creative, content, design, paid media, web, and strategy teams
• Maintain clear communication with internal stakeholders about project status, next steps, and deadlines
• Keep project management tools, timelines, task lists, and status updates organized and up to date
• Help improve internal processes, workflows, and communication between teams
• Support quality control by reviewing work against the brief before it goes back to the Account Manager or client-facing team

Who you are

• Experience in project management, marketing operations, account coordination, or a similar role
• Strong understanding of marketing projects, campaigns, creative workflows, and client-service environments
• Excellent organization and time-management skills
• Strong written and verbal communication — you ask questions and follow up on missing info
• Able to manage multiple projects, deadlines, and team members simultaneously
• Comfortable working with cross-functional teams and different personalities
• Proactive problem-solver — you identify missing details, blockers, or risks early
• Detail-oriented with a strong sense of ownership
• Can prioritize tasks and adjust quickly when timelines or client needs change

Nice to have

• Familiarity with PM tools like Asana, Monday, ClickUp, Trello, or Notion
• Experience with both creative production (design, video) and performance (paid, SEO)
• PMP, Scrum, or other formal PM certification

Success in this role looks like

• Client and Account Manager requests are clearly translated into actionable tasks
• Team members receive complete briefs with the right details, assets, and deadlines
• Projects are completed on time with fewer delays or miscommunications
• Internal teams feel supported and clear on priorities
• Account Managers have visibility into project status and timelines
• Workflows become more organized, efficient, and consistent over time

What we offer

• Fully remote — work from anywhere in the US, Canada, or Mexico
• Benefits and PTO appropriate to your country
• A team that treats operations as craft, not an afterthought

This role requires you to be based in the US, Canada, or Mexico.