Project Manager

American Efficiency Services Llc; Norfolk (VA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance (Dental & Medical)

Long term disability

Life Insurance

AD&D

Vision (optional)

Pet insurance (Employee paid)

Paid vacation

Sick time

Company holidays

401k with company match

Job summary

American Efficiency Services Llc in Norfolk, VA is seeking a Project Manager to lead company projects from bid inception to closeout with minimal supervision. The role blends on-site onboarding with a largely remote work model after initial 90 days.

Responsibilities include managing proposals, contracts, subcontractor coordination, project financials, and safety compliance, while coordinating with cross-functional teams and customers.

Qualifications

• Minimum 3–5 years in Project Management in related industry.
• Bachelor's degree preferred; CAPM/PMP or similar certification a plus; Dynamics Field Service experience desirable.
• Experience with contracts, bidding, and vendor/subcontractor management is preferred.

Responsibilities

• Lead projects from bid inception to closeout with minimal supervision.
• Prepare proposals, pricing models, and subcontractor approaches; coordinate with SMEs and senior management.
• Manage contracts, pre-award activities, and project financials; track progress and deadlines.

Skills

Analytical skills

Communication skills

Interpersonal skills

Education

High School Diploma or GED

Bachelor’s degree in Business Administration or Construction Management

Tools

Microsoft Office

Microsoft Dynamics Field Service

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Manager

Full Time VA Virginia Office, Norfolk, VA, US

Salary Range: $70,000.00 To $90,000.00 Annually

The Project Manager will be responsible for leading Company projects within the markets/sectors we serve, including all aspects of the project life cycle from bid inception to project closeout with minimal supervision. This position requires relevant project management experience and within similar industries or construction related projects is desirable. The successful candidate will be expected to manage individual projects assigned or a grouping of related projects as deemed by department management. This is intended to be a long-term position with advancement opportunities.

Comprehensive Health Insurance Program (Dental & Medical), Long Term disability, Life Insurance, AD&D: Monthly Premiums Paid in Full by Company, Pre-Loaded Health Reimbursement Account; Vision, optional employee additional AD&D, Employee and family Life Insurance, Hospital Indemnity, Critical Illness, Accident Plan Insurance Offered, and pet insurance (Employee paid).

Paid Vacation, Sick Time, and Company Holidays; 401k Program with Company Match

Work Location: This is a hybrid position. Candidates should be located within the Norfolk/Virginia Beach area to support onboarding and training during the first 90 days. Following the introductory period, the role is primarily remote, with occasional in-person attendance required as determined by management.

DUTIES AND RESPONSIBILITIES:

• Manage Customer request for quotations in their entirety including, but not limited to, reviewing technical specifications and commercial terms, evaluation of project requirements to determine proposal approach and strategy, project risk evaluation and contingency development, and preparation of pricing model(s).
• Participating in site visits as part of bidding requirements and assist in the development of an executable technical approach or plan, draft subcontractor approaches and solicit pricing as required, and collaborating with subject matter experts and/or senior management on key technical issues or strategies.
• Preparation of proposal documents and formal submittal, compiling project specific forms and responses, editing or creating form templates to suit project specifications, and provide general proposal support at the guidance of senior management.
• Review and complete Customer pre-qualification packages; conduct subcontractor evaluations and new vendor or supplier analysis as required.
• Manage assigned proposals including, but not limited to, status tracking and updating Company’s CRM system, responding to Customer questions, collaborating with operational staff to determine personnel and equipment availability, and convert proposals to work orders within Company’s CRM system.
• Process awarded contracts and coordinate the negotiation of legal terms under direction of designated management, validate pricing and proposal notes, clarifications, and exceptions were accepted, and manage pre-award activities to execute contracts.
• Manage assigned projects including, but not limited to, completing, and submitting project deliverables, documents, and other customer requirements within prescribed deadlines, coordinate subcontractor and vendor work scopes as required, collaborate with operational staff to assign personnel on master schedule, filing project reports, updates, and other field generated documents, and managing project financials.
• Change order management and collaborating with operational staff and/or senior management, as needed, to negotiate contract revisions and scope additions/deductions; preparation of estimates and other pricing models to reach final settlements.
• Support financial budgeting process for assigned projects or group of projects, assisting with sales forecasting and estimated project volume for planning purposes.
• Interface with Customers, subcontractors, vendors, department managers, and other stakeholders while maintaining a positive and professional demeanor; gathering information and conducting research as needed to respond to Customers' technical/commercial inquires.
• Review contractual safety requirements, process, and route for completion any required pre-project safety analyses or forms, and coordinate with the Safety Department to identify and mitigate potential safety concerns; coordinate with assigned Field Project Management and provide general project support as it relates to safety under the direction of senior management and/or Safety Manager.
• Performs other related duties as assigned by management.

Knowledge, Skills, and Abilities:

• Strong analytical and organizational skills: must be a self-starter.
• Excellent verbal and written communication skills, ability to draft formal communication and reports to both internal and external stakeholders.
• Great interpersonal skills and ability to work effectively with varying functional areas of the business and related managers.

QUALIFICATIONS:

• High School Diploma or GED Required, bachelor’s degree in Related Field (Business Administration, Construction Management) is Desirable
• Minimum 3-5 Years in Project Management in Related Industry, Preferably Experience in Field Service Engineering, Construction or Similar Industries
• CAPM , PMP or Other Related Certifications are a Plus; Proficient in Microsoft Office Suite of Products (Microsoft Dynamics Field Service Experience Desirable); Legal/Contractual Experience is Highly Desirable

We are proud to be an Equal Opportunity Employer (EOE), including disability and veterans.