Project Manager

MedscapeLIVE! Virtual Conference Solutions; Newark (NJ); On-site; USD 72,000 - 80,000; Full time

Benefits offered by this job

Health Insurance (medical, dental, and

Paid Time Off

401(k) Retirement Plan with employer

Life and Disability Insurance

Employee Assistance Program

EAP Commuter/Transit Benefits

Job summary

MedscapeLIVE!, a Medscape Company, is seeking a Project Manager to lead broadcasts projects through the MLR process from sale to launch. You will prepare content submissions, perform thorough QC, track timelines, and coordinate with Account, Creative, Technology, and Event teams to meet client needs.

The role requires 1–2 years in pharma advertising or a fast-paced environment, plus strong Word/Excel/Outlook skills; Adobe InDesign is a plus.

Qualifications

• 1–2 years of experience in pharmaceutical advertising or equivalent fast-paced environment.
• Strong MS Word, Excel, and Outlook skills.
• Knowledge of Adobe InDesign is a plus.

Responsibilities

• Lead projects from sale to launch
• Prepare/edit documents required for submission and approval through regulatory processes
• Thorough QC of submission materials
• Coordinate with Account, Creative, Technology and Event teams
• Serve as primary point of contact for project requests
• Manage timelines for all deliverables
• Use project management software to track projects and provide status updates
• Use online submission systems to upload pieces and track progress
• Interpret Medical/Legal/Regulatory comments
• Review live websites, HTML files, and videos for alignment with approved versions

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Tools

Microsoft Office Suite

Adobe InDesign

Project management software

Job description

MedscapeLIVE!, a Medscape Company, delivers MD and HCP audiences across all therapeutic areas. Access MDs and HCPs through MedscapeLIVE! Events.

SUMMARY:

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

THE Project Manager will lead Medscape’s broadcasts projects through the Medical/Legal/Regulatory (MLR) process from sale to launch. This role requires a highly detail-oriented individual that wants to take a hands-on approach in a fast-paced and deadline-driven environment. Day-to-day responsibilities include preparing and editing content submissions for multiple projects, thorough QC of submission materials, tracking project progress, and monitoring timelines. The Project Manager is in constant communication with our Account Management team to understand and meet the needs of our clients and daily correspondence with other internal teams to revise and produce our images, websites, videos, and other digital work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Successfully manage projects from sale to launch
• Prepare/edit documents required for submission and approval through various pharmaceutical regulatory processes
• Thorough editorial and correctness QC of all submission materials
• Coordinate with Account, Creative, Technology, and Event teams in the execution of projects
• Serve as primary point of contact for project-related requests
• Manage timelines for all project deliverables
• Use project management software to track projects and provide frequent status updates
• Use online submissions systems to upload pieces, download comments, tag references, and track progress
• Interpret and address Medical/Legal/Regulatory comments
• Review live websites, HTML files, and videos to confirm that they match approved versions

REQUIRED EDUCATION AND EXPERIENCE:

• Minimum of 1-2 years of experience in pharmaceutical advertising or equivalent fast-paced environment
• Must have solid Microsoft Office experience especially related to Word, Excel, and Outlook
• Knowledge of Adobe InDesign and project management software a plus

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong organizational, analytical skills, and strong attention to detail
• Proven ability to multitask, adjust priorities, meet deadlines, and successfully operate in a fast-paced work environment
• Ability to follow through on and successfully execute tasks while adhering to specified quality standards
• Excellent problem analysis, troubleshooting, problem-solving and decision-making skills
• Possess proactive mindset to seek information to create effective solutions
• Proven ability to build rapport while providing superior service and maintaining positive relationships with internal teams and external vendors/contacts
• Ability to work well independently and as a team member
• Excellent interpersonal, verbal, and written communication skills
• Have a good understanding of how to motivate people and to get to the heart of the matter
• Must have a professional attitude and be able to deal effectively with all levels of the organization
• Possess a high comfort level with technology, technical processes, and digital materials

Comp range:

• $72,000 to $80,000. This position is also eligible for a discretionary company bonus.
• Employees in this position are eligible to participate in the company sponsored benefit programs, including the following within the first 12 months of employment:
• Health Insurance (medical, dental, and vision coverage)
• Paid Time Off (including vacation, sick leave, and flexible holidaydays)
• 401(k) Retirement Plan with employer matching
• Life and Disability Insurance
• Employee Assistance Program
• EAP Commuter and/or Transit Benefits (if applicable)

Eligibility for specific benefits may vary based on job classification, schedule (e.g., full-time vs. part-time), work location and length of employment.