Project Manager

Omnicom; New York (NY); Hybrid; USD 50,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k)

Healthcare Flexible Spending Account

Dependent Care Flexible Spending Asset

Vacation and sick days

Personal days

Paid parental leave

Paid medical leave

STD/LTD insurance

Job summary

Omnicom Media seeks an organized coordinator to support flawless campaign execution across planning, vendor, and client teams. You will track timelines, manage multiple priorities, and ensure deliverables are prepared on schedule.

You bring 2–4 years in project management or media coordination, with strong written and verbal communication, and familiarity with the healthcare/pharma space. This role offers a hybrid schedule with some in-office days.

Qualifications

• Bachelor’s degree in Advertising, Marketing, Communications, Business, or related field preferred.
• 2–4 years of project management, media coordination, or campaign execution experience.
• Familiarity with healthcare/pharma industry is a significant plus.
• Excellent organizational and time management skills; multitasking across vendors.

Responsibilities

• Coordinate master status documents with planning leads and vendor teams.
• Develop tracking tools and timelines for campaign execution.
• Monitor milestones, keep teams accountable, and flag roadblocks early.
• Join client and internal status meetings; take notes and share recaps.
• Ensure deliverables (slides, metrics) are prepared ahead of meetings.
• Maintain understanding of brand therapeutic areas and regulatory guidelines.

Skills

Project coordination

Time management

Cross-team collaboration

Attention to detail

Education

Bachelor's degree in Advertising, Marketing, Communications, Business, or related field

Tools

Microsoft Office Suite

Planning tools

CRMs

Reporting platforms

Job description

Omnicom Media (OM), the media services division of Omnicom Group Inc. (NYSE: OMC) – delivers transformational experiences for consumers, clients, and talent. Powered by the Omni marketing orchestration system, OM connects best-in-class capabilities that enable our full-service media agencies OMD, PHD, and Hearts & Science to deliver more relevant and actionable consumer experiences, more productive and proactive client experiences, and more collaborative and rewarding talent experiences for the more than 24,000 people serving the world’s leading brands in OM agencies around the globe.

About Us:

SSCG Media Group is one of the largest full-service, 100% pharma-focused strategic media planning and buying groups in the world — and we’re proud to be part of Omnicom Media.

But here’s what really matters:

We’re a team that believes great work starts with curious minds, collaborative energy, and people who aren’t afraid to speak up. Our values — Substance, Style, Conviction, and Grace — guide how we show up for our clients and for each other.

We move fast. We support each other. We grow talent.

We are committed to providing meaningful growth opportunities and early ownership for our team members.

Who You Are:

You’re the organized, proactive engine behind flawless campaign execution. You excel at connecting the dots across teams, translating complex timelines into manageable action items, and keeping everyone accountable. You have a relentless attention to detail and thrive on coordination, balancing multiple vendors, stakeholders, and deliverables with calm efficiency.

You’re not on the client-facing front lines, but you’re absolutely essential to the work. You take pride in being the trusted “glue” that holds campaigns together, anticipate roadblocks before they happen, and solve problems quietly and quickly. You bring a sense of urgency, ownership, and follow-through to everything you own.

Detail-oriented, collaborative, and accountable. You lead by organizing, enabling, and ensuring nothing falls through the cracks.

What You’ll Own:

Internal Organization & Maintenance

• Own master team status documents, coordinating with planning leads (MCM), MTO, D&A, and Biddable teams for updates
• Develop and maintain personal tracking tools and systems for campaign execution and timelines
• Implement quality control processes and document lessons learned

Internal Organization & Maintenance

• Develop weekly hot sheets and project plans; track progress and adjust as needed
• Participate in weekly internal status meetings; take notes and share recaps across disciplines
• Monitor key milestones and deliverables; keep teams accountable on deliverables and timelines
• Track and proactively flag upcoming asset expirations and potential roadblocks
• Ensure core disciplines provide client deliverables prior to meetings (slides, metrics, etc.)
• Schedule follow-up regroup sessions to keep the team aligned and on track

Client Scope:

• Maintain understanding of assigned brand therapeutic areas, key messaging, and deployment order
• Stay aware of brand updates (label updates, new indications, LOE timelines)
• Understand pharma guidelines and regulations; ensure all campaign execution adheres to compliance standards
• Join client status meetings, take notes, and listen for key updates and timeline adjustments

Coordinator Across Vendors (Custom Campaigns):

• Represent SSCG and develop strong relationships with custom campaign vendors
• Ensure vendors discuss timelines regularly and communicate potential delays or roadblocks proactively
• Participate in weekly/bi-weekly vendor and client status calls; present updates to internal teams

What You Bring:

• Bachelor’s degree (Advertising, Marketing, Communications, Business, or related field preferred)
• 2–4 years of project management, media coordination, or campaign execution experience
• Familiarity with healthcare/pharma industry (a significant plus!)
• Excellent organizational and time management skills; ability to juggle multiple priorities and vendors simultaneously
• Strong written and verbal communication skills; ability to clearly document and present information
• Proficiency in Microsoft Office Suite; familiarity with planning tools, CRMs, and reporting platforms preferred
• Detail-oriented with ability to catch errors and inconsistencies before they become problems
• Collaborative mindset; ability to work effectively across teams and build strong internal relationships
• Proactive problem-solver with a solutions-oriented approach and sense of urgency

#LI-LG1

This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time.

For this role, benefits include:

• health insurance
• vision insurance
• dental insurance
• 401(k)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• vacation dayssick days
• personal days
• paid parental leave
• paid medical leave
• STD/LTD insurance benefits.

Compensation Range

$50,000—$95,000 USD

This role is hybrid, requiring three (3) days per week in the office. The remaining two (2) days may be worked remotely. Specific in-office days will be discussed during the interview process, with flexibility to align with team needs. Please note that the number or required in-office days may be adjusted over time, potentially increasing the number of required in-office days based on business needs.