Project Manager

Citymeals on Wheels; New York (NY); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b) retirement plan with employer  

Paid time off and holidays

Commuter stipend

Professional development opportunities

Job summary

Citymeals on Wheels is seeking an Integrated Marketing Project Manager in New York City. You will lead campaigns and coordinate across teams to ensure timely, high-quality marketing deliverables for print, digital, and events.

You will partner with the VP of Marketing & Communications to shape strategy, manage timelines and budgets, and align stakeholder approvals. This is a hybrid role with three in-office days.

Qualifications

• Bachelor’s degree in marketing, communications, business, project management, or a related field, or equivalent work experience
• Minimum 5+ years of project management experience in a creative agency, mission-driven organization, consumer-facing brand, or high-growth environment
• Experience managing large-scale projects, timelines, budgets, and cross-functional teams; PMP or other PM certification is a plus

Responsibilities

• Lead marketing and communications campaign workflows, managing timelines, deliverables, and resources
• Works with the VP of Marketing and Communications to develop and implement strategic plans and marketing campaign briefs
• Serves as the primary liaison across teams, facilitating content collection, approvals, and project updates with internal departments and external vendors
• Monitors budgets, identifies bottlenecks, and refines workflows to improve efficiencies
• Leads project kickoffs, status updates, and stakeholder briefings
• Conducts post-project evaluations and refines strategies based on insights

Skills

Project management

Marketing strategy

Stakeholder coordination

Budget management

Risk management

Vendor relations

Education

Bachelor’s degree in marketing or related field

Tools

Asana

Trello

Monday.com

Smartsheet

Job description

Location: Midtown Manhattan (Hybrid – 3 days/week in office)

Salary: $75,000 - $80,000 per year + discretionary annual bonus

Reports To: Vice President, Marketing & Communications

About Citymeals:

Citymeals on Wheels provides a continuous lifeline of meals and connection to older New Yorkers in need. Since our founding, we have delivered more than 75 million meals. As we enter our 45th year, we are committed to ending elder hunger in New York City by 2040.

About the Role:

As we celebrate 45 years of providing meals and connection to New York City’s older adults in need, Citymeals on Wheels (Citymeals) is deepening its investment in storytelling, brand strategy, and community engagement to strengthen our position as a leading organization serving New York City’s most vulnerable population: older adults. The Integrated Marketing Project Manager is a key role within the Citymeals Marketing and Communications team, working closely to develop and implement strategic marketing plans for campaigns and ensure alignment with organizational goals.

The Integrated Marketing Project Manager manages project timelines, coordinates stakeholders, oversees quality control, and ensures the successful execution of marketing deliverables. They will also serve as the primary liaison between internal teams and external vendors, identify opportunities to optimize processes, and maintain a standardized project management system for a fast-paced, high-volume department.

This is a full-time position with a hybrid schedule, requiring a minimum of three in-person days per week at our Midtown Manhattan office.

Duties and Responsibilities:

General responsibilities include (but are not limited to):

• Project & Workflow Management – Leads marketing and communications campaign workflows, managing timelines, deliverables, and resources. Maintains project schedules, proactively addressing risks, dependencies, and delays
• Marketing Strategy & Execution – Works with the VP of Marketing and Communications to develop and implement strategic plans and marketing campaign briefs that align goals, target audiences, messaging, and performance metrics
• Stakeholder Coordination & Communication – Serves as the primary liaison across teams, facilitating content collection, approvals, and project updates with internal departments and external vendors
• Budget, Risk & Process Optimization – Monitors budgets, identifies bottlenecks, and refines workflows to improve efficiencies, reduce redundancies, and enhance collaboration
• Meeting Facilitation & Execution – Leads project kickoffs, status updates, and stakeholder briefings to align teams and drive marketing success
• Post-Project Tracking – Conducts post-project evaluations, project debriefs, and refines strategies based on insights

Qualifications:

Bachelor’s degree in marketing, communications, business, project management, or a related field, or equivalent work experience

• Minimum 5+ years of project management experience working within a creative agency, mission-driven organization, consumer-facing brand, or high-growth environment
• Experience managing large-scale projects, timelines, budgets, and cross-functional teams in a fast-paced environment; experience working on event marketing initiatives is strongly preferred
• Proven ability to manage multiple projects, set priorities, track milestones, and drive high-quality execution using standardized PM tools (Asana, Trello, Monday.com, Smartsheet). PMP (Project Management Professional) or other relevant project management certification is a plus, but not required
• Strong risk management and problem-solving skills to keep projects on track
• Deep understanding of marketing strategy, branding, content development, and campaign execution; experience with audience targeting, messaging, performance tracking, and marketing collateral across print, web, social, and email; familiarity with digital marketing tools (Engaging Networks, Google Analytics) is a plus
• Skilled in Microsoft Office, CMS environments (WordPress), Google Workspace and internet-based design tools (Canva)
• Strong written and verbal communication skills; ability to interact effectively with senior leadership, cross-functional teams, vendors, and stakeholders
• Experienced in facilitating meetings, presenting project updates, and managing vendor relationships
• Strategic thinker with strong leadership, adaptability, and problem-solving skills. Ability to manage competing priorities while maintaining attention to detail
• Thrives in a collaborative, feedback-driven, and mission-oriented environment with a sense of humor and ability to work with colleagues at all levels

Why Join Citymeals?

Be part of a mission-first organization with a 45-year legacy of nourishing homebound older adults.

• Work with a passionate, collaborative team that brings together the best of nonprofit impact and culinary excellence.
• Take part in innovative, meaningful events that drive real change in New York City.
• Enjoy robust employee benefits, including medical, dental, vision, disability, and life insurance, flexible spending accounts, 403(b) retirement plan with employer match, generous paid time off and holidays, commutation and communication stipends, professional development opportunities.

Citymeals on Wheels is an Equal Opportunity Employer.