Project Manager

Tropic Mechanical; Miami (FL); On-site; USD 90,000 - 140,000; Full time

Job summary

Tropic Mechanical is seeking a Project Manager - HVAC to lead large-scale mechanical construction projects, with a focus on healthcare facilities. You will oversee planning, scheduling, budgeting, procurement, subcontractor coordination, and field-to-office coordination from preconstruction through turnover.

Ideal candidates have 4–8 years of HVAC project management experience, knowledge of codes and safety standards, and the ability to read drawings.

Qualifications

• 4-8 years of project management experience in HVAC or mechanical construction.
• Healthcare, institutional, or industrial sector experience preferred.
• Experience with budgets, schedules, and subcontractor coordination.
• OSHA certification (preferred).
• PMP or equivalent project management training (preferred).

Responsibilities

• Lead planning and execution of HVAC construction projects from initiation through completion.
• Coordinate budgets, schedules, procurement, and subcontractor coordination.
• Ensure safety, quality, and compliance with codes and standards.
• Provide regular project status updates to owners and leadership.
• Maintain thorough project documentation and closeout activities.

Skills

Organizational skills

Time management

Communication

Coordination

Problem-solving

Attention to detail

Team collaboration

Mechanical systems knowledge

Education

Bachelor's degree in Mechanical Engineering/Construction Management

Tools

MS Project

Construction management software

Job description

The Project Manager - HVAC is responsible for leading the planning, coordination, execution, and successful delivery of large-scale HVAC and mechanical construction projects, with a strong focus on healthcare facilities. This role manages projects from preconstruction through final closeout, overseeing budgeting, scheduling, procurement, subcontractor coordination, and overall project execution. The Project Manager ensures projects are delivered safely, on schedule, within budget, and in accordance with project requirements and company quality standards.

The Project Manager works closely with field leadership, engineering teams, subcontractors, and clients to ensure efficient project execution and effective communication throughout the project lifecycle. The role requires strong organizational skills, technical understanding of mechanical systems, and the ability to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

Project Planning and Execution

• Manage the planning and execution of HVAC construction projects from initiation through completion.
• Assist in defining project scope, objectives, and deliverables.
• Monitor project schedules and coordinate with field teams to ensure timely completion of work.
• Support budget management through cost tracking, forecasting, and financial reporting.
• Coordinate with architects, engineers, subcontractors, and vendors to ensure project requirements are met.
• Ensure compliance with project specifications, safety standards, and building codes.

Project Coordination

• Work closely with Superintendents, Foremen, and field teams to align project schedules and installation activities.
• Facilitate communication between office operations and field operations.
• Coordinate procurement of materials, equipment, and subcontractor services.
• Track project progress and assist in resolving construction challenges or delays.

Client and Stakeholder Communication

• Serve as a key point of contact for clients and project stakeholders.
• Participate in project meetings with owners, architects, engineers, and subcontractors.
• Provide regular updates regarding project status, schedule, and financial performance.
• Assist in maintaining strong client relationships and ensuring project satisfaction.

Financial and Contract Management

• Monitor project budgets and support cost control efforts.
• Assist with the preparation and management of change orders.
• Track project costs, commitments, and forecasting.
• Support contract administration and ensure documentation aligns with project requirements.

Quality and Safety Oversight

• Ensure HVAC installations and mechanical systems meet project quality standards.
• Support field teams in maintaining safe jobsite operations and adherence to company safety policies.
• Participate in site inspections and coordination meetings.
• Assist in project commissioning and turnover activities.

Documentation and Reporting

• Maintain project documentation including submittals, RFIs, schedules, change orders, and progress reports.
• Ensure project records are complete, organized, and properly stored.
• Provide regular project status reports to senior leadership.

Required Skills, Education, Knowledge, and Qualifications:

Education:

• Bachelor's degree in Mechanical Engineering, Construction Management, or related field preferred.

Experience:

• 4-8 years of project management experience in HVAC or mechanical construction.
• Experience supporting mechanical construction projects within healthcare, institutional, or industrial sectors preferred.
• Demonstrated experience working with project budgets, schedules, and subcontractor coordination.

Technical Knowledge:

• Strong understanding of HVAC system installation and construction processes.
• Familiarity with project scheduling and construction management software.
• Ability to read and interpret mechanical drawings and specifications.

Certifications (Preferred):

• OSHA certification
• PMP or equivalent project management training (preferred)

Key Attributes

• Strong organizational and time management skills
• Ability to manage multiple projects and competing priorities
• Strong communication and coordination abilities
• Problem-solving and decision-making capability
• Technical aptitude related to mechanical systems
• Detail-oriented with a focus on quality and accuracy
• Ability to collaborate effectively with field and office teams