HVAC Project Manager

Insight Global; Orlando (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Insight Global is seeking an HVAC Project Manager in Orlando, FL to lead HVAC/R construction projects from kickoff to closeout, focusing on safety, quality, schedule, cost, and client communication.

You will coordinate field teams, review drawings, manage schedules with MS Project, handle RFIs and changes, and ensure documentation, inspections, and commissioning are completed on time and within budget.

Qualifications

Responsibilities

• Manage the HVAC/R construction process from project kickoff through commissioning and closeout.
• Review mechanical drawings, specifications, submittals, and project requirements to confirm scope, system requirements, and constructability.
• Develop, update, and maintain construction schedules using Microsoft Project, coordinating sequencing with field operations and other trades.
• Plan and track HVAC installation activities, including ductwork, piping, equipment setting, controls integration, startup, and commissioning.
• Coordinate with field supervisors and subcontractors to manage daily construction operations and resolve technical or constructability issues.
• Prepare and administer subcontracts, ensuring alignment with project drawings, specifications, schedules, budgets, and construction scope.
• Manage and track manpower, material deliveries, equipment lead times, subcontractor performance, and installation progress.
• Manage RFIs, change orders, and field issues, including documentation, pricing, and resolution.
• Review subcontractor and vendor invoices, verify completed work, and maintain appropriate project cost controls.
• Maintain ownership of project financial performance, including cost management, forecasting, billing, change management, and profitability.
• Respond to customer emails and communications in a professional, responsive, and timely manner, providing project updates, clarifications, and coordination between customers, field teams, subcontractors, and internal stakeholders.
• Prepare written communications related to schedules, construction status, technical questions, changes, and field coordination.
• Maintain accurate project documentation, including construction logs, correspondence, technical records, financial documentation, and closeout materials.
• Manage system startup, testing, commissioning, inspections, and closeout activities as required.
• Identify project risks and issues early and take appropriate action to protect the project schedule, financial performance, customer relationship, and overall business results.
• Provide project management and technical support for complex HVAC/R service work when required, including coordination of resources, vendors, subcontractors, customer communication, scheduling, cost control, and resolution of complex field issues.
• Collaborate closely with Sales to support project development, scope review, estimating input, customer solutions, and successful transition of awarded work from sales to operations.
• Demonstrate ownership, urgency, responsiveness, and accountability in managing assigned projects and resolving issues.

Job description

The HVAC Project Manager is responsible for managing HVAC/R construction projects throughout all phases, from project kickoff through commissioning and closeout. The role focuses heavily on construction administration, field coordination, construction sequencing, financial performance, customer communication, and technical documentation to ensure HVAC/R systems are installed safely, on time, accurately, and in accordance with project specifications.

The HVAC Project Manager is expected to operate as an HVAC/R professional and business leader, taking ownership of assigned projects and being accountable for safety, quality, schedule, cost, profitability, customer satisfaction, billing, and successful project closeout.

Key Responsibilities

• Manage the HVAC/R construction process from project kickoff through commissioning and closeout.
• Review mechanical drawings, specifications, submittals, and project requirements to confirm scope, system requirements, and constructability.
• Develop, update, and maintain construction schedules using Microsoft Project, coordinating sequencing with field operations and other trades.
• Plan and track HVAC installation activities, including ductwork, piping, equipment setting, controls integration, startup, and commissioning.
• Coordinate with field supervisors and subcontractors to manage daily construction operations and resolve technical or constructability issues.
• Prepare and administer subcontracts, ensuring alignment with project drawings, specifications, schedules, budgets, and construction scope.
• Manage and track manpower, material deliveries, equipment lead times, subcontractor performance, and installation progress.
• Manage RFIs, change orders, and field issues, including documentation, pricing, and resolution.
• Review subcontractor and vendor invoices, verify completed work, and maintain appropriate project cost controls.
• Maintain ownership of project financial performance, including cost management, forecasting, billing, change management, and profitability.
• Respond to customer emails and communications in a professional, responsive, and timely manner, providing project updates, clarifications, and coordination between customers, field teams, subcontractors, and internal stakeholders.
• Prepare written communications related to schedules, construction status, technical questions, changes, and field coordination.
• Maintain accurate project documentation, including construction logs, correspondence, technical records, financial documentation, and closeout materials.
• Manage system startup, testing, commissioning, inspections, and closeout activities as required.
• Identify project risks and issues early and take appropriate action to protect the project schedule, financial performance, customer relationship, and overall business results.
• Provide project management and technical support for complex HVAC/R service work when required, including coordination of resources, vendors, subcontractors, customer communication, scheduling, cost control, and resolution of complex field issues.
• Collaborate closely with Sales to support project development, scope review, estimating input, customer solutions, and successful transition of awarded work from sales to operations.
• Demonstrate ownership, urgency, responsiveness, and accountability in managing assigned projects and resolving issues.