Project Manager

Jobtailor; Honolulu (HI); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor in Honolulu, HI seeks an experienced Project Manager to lead DoD public affairs multimedia production programs. The role focuses on coordinating video, photography, livestreams, and graphics, managing staffing plans and schedules, and ensuring compliance with military installation requirements.

You will work with cross-functional teams, maintain trackers and status reports, and respond to requests within one business day.

Qualifications

• A minimum of five (5+) years of experience in project management, program coordination, operations management, production management, event management, or a related field.
• At least three (3+) years of experience managing multiple concurrent projects, deliverables, or customer requests in a deadline-driven environment.
• Proven ability to manage schedules, resources, customer communication, deliverable tracking, and issue resolution.
• Experience coordinating and managing technical, creative, or production personnel.
• Proficiency in developing and maintaining trackers, calendars, work plans, status reports, and customer action logs.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Local availability on Oahu and ability to meet military installation access requirements.
• Must pass a background check; PMP/CAPM preferred.

Responsibilities

• Act as the primary point of contact for multimedia production requirements and coordination.
• Receive, review, log, prioritize, and coordinate video, photography, livestreams, and graphics requests.
• Maintain and utilize a software-based request-management and scheduling system.
• Respond to customer requests within one business day.
• Develop staffing plans, resource requirements, schedules, and key assumptions within three business days.
• Identify and communicate conflicts and provide solutions.
• Coordinate event planning activities and lead times.
• Schedule videographers, photographers, livestream staff, and graphics teams.

Skills

Project Management

Event Coordination

Resource Management

Deliverable Tracking

Schedule Management

Quality Control

Multimedia Production

Production Management

Technical Coordination

Analytical Skills

Education

PMP

CAPM

Tools

MS Office

Word

Outlook

PowerPoint

Excel

Request-Management Software

Job description

• Act as the primary Cayuse Point of Contact for assigned PAO multimedia production requirements
• Receive, review, log, prioritize, and coordinate video, photography, livestream/multicast, and graphics requests
• Maintain and utilize an automated or software-based request-management and scheduling system
• Respond to customer requests within one business day
• Develop and deliver staffing plans, resource requirements, schedules, and key assumptions within three business days of receiving requests
• Identify and communicate personnel, equipment, and scheduling conflicts and provide solutions
• Coordinate standard and major event planning activities while meeting required lead times
• Schedule and coordinate videographers, photographers, livestream production staff, and graphics teams
• Facilitate production operations, including IPRs, rehearsals, customer meetings, and preparation activities
• Brief personnel on event locations, access requirements, customer priorities, deliverables, and deadlines
• Handle military installation access permissions and administrative arrangements
• Oversee graphics production from requirements gathering through approval and final deliverables
• Conduct or oversee final quality assurance reviews before distribution
• Monitor customer satisfaction, manage issues, resolve complaints, and collect feedback
• Maintain comprehensive project records, logs, schedules, and performance metrics
• Manage software licenses and coordinate maintenance or replacement of production resources
• Support staffing continuity with primary and backup production personnel
• Perform other duties as assigned

Requirements

• A minimum of five (5+) years of experience in project management, program coordination, operations management, production management, event management, or a related field
• At least three (3+) years of experience managing multiple concurrent projects, deliverables, or customer requests in a deadline-driven environment
• Proven ability to manage schedules, resources, customer communication, deliverable tracking, and issue resolution
• Experience coordinating and managing technical, creative, or production personnel
• Proficiency in developing and maintaining trackers, calendars, work plans, status reports, and customer action logs
• Excellent written and verbal communication skills, with a strong attention to detail
• Demonstrated ability to work independently with minimal day-to-day supervision
• Local availability on Oahu
• Ability to meet military installation access requirements
• Must be able to pass a background check; additional background checks may be required
• Exceptional interpersonal, verbal, and written communication skills
• Excellent organizational, analytical, and problem-solving skills
• Ability to multitask and prioritize in a fast-paced environment with changing priorities
• Must be self-motivated and able to work independently and on a multi-functional team
• Ability to handle sensitive and confidential information appropriately
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel
• Preferred: seven (7+) years of experience in project/program management or coordination
• Preferred: prior experience within the Department of Defense (DoD), U.S. Army, government contracting, or defense industry
• Preferred: exposure to Public Affairs, strategic communications, multimedia, creative services, or event production operations
• Preferred: familiarity with federal contract compliance, deliverables management, quality control standards, invoice validation, and performance tracking
• Preferred: PMP, CAPM, or equivalent certification
• Preferred: knowledge of military ceremonies, senior-leader events, and installation operations

Core Competencies

Demonstrates extensive experience in project management and event coordination, with a strong focus on resource allocation, scheduling, and customer communication. Proficient in managing multiple concurrent projects while ensuring quality control and compliance with military installation requirements.

Highest-signal resume keywords

• Project Management
• Event Coordination
• Customer Communication
• Resource Management
• Quality Assurance

ATS Optimization Keywords

Hard Skills

• Project Management
• Event Management
• Resource Allocation
• Deliverable Tracking
• Schedule Management
• Quality Control
• Multimedia Production
• Production Management
• Technical Coordination
• Analytical Skills

Soft Skills

• Excellent Communication
• Interpersonal Skills
• Organizational Skills
• Problem-Solving Skills
• Self-Motivated

Certifications & Qualifications

• PMP
• CAPM

Industry Keywords

• Department of Defense
• Government Contracting
• Public Affairs
• Strategic Communications
• Multimedia Operations
• Event Production
• Federal Contract Compliance

Tools & Technologies

• MS Office
• Word
• Outlook
• PowerPoint
• Excel
• Request-Management Software