Senior Technical Administrative Support

Jobtailor; Virginia (MN); On-site; USD 90,000 - 150,000; Full time

Job summary

Jobtailor seeks an experienced Scheduler/Presentation Specialist to manage Integrated Master Schedules for multiple programs, translating complex concepts into clear dashboards and exec-ready graphics.

You will lead IMS development, perform risk assessments, and support milestone planning, capability timelines, and DoW/MILCON considerations while collaborating with engineers and program managers to deliver concise, impactful documentation.

Qualifications

• Active Secret clearance required for work with DoW and MCICOM.
• Experience developing and managing IMS for complex multi-project programs.
• Proficiency with CPM, dependency mapping, and schedule integration.
• Advanced skills in Power BI dashboard development and data modeling.
• Strong capability in creating high-quality executive presentations and graphics.

Responsibilities

• Develop high-quality visuals and briefing graphics for leadership and stakeholders.
• Lead IMS development across multiple programs ensuring alignment with timelines.
• Perform schedule risk assessments and mitigation planning.
• Provide long-range planning, milestone definition, and capability timelines.
• Coordinate with engineers and PMs to gather and present technical information.

Skills

Integrated Master Schedule

Critical Path Method

Dependency Mapping

Power BI Dashboard

Microsoft Project

Primavera P6

Technical Documentation

Visual Communication

Tools

Primavera P6

Microsoft Power BI

Microsoft Office Suite

Job description

• Develop high-quality visuals, graphics, and presentation materials to support briefings for MCICOM leadership and senior Marine Corps stakeholders
• Translate complex technical concepts into clear, visually compelling formats including dashboards, infographics, charts, and executive summaries
• Serve as a Subject Matter Expert (SME) in project scheduling, including development, maintenance, and analysis of Integrated Master Schedules (IMS)
• Lead Integrated Master Schedule (IMS) development across multiple projects and programs, ensuring alignment with mission objectives and delivery timelines
• Provide future schedule planning support, including long-range planning and forecasting of program activities and deliverables
• Support future milestone planning to define, track, and manage key program events and decision points
• Perform schedule integration across multiple programs and projects to ensure consistency, alignment, and visibility across MCICOM initiatives
• Conduct dependency mapping to identify and manage interdependencies between projects, systems, and stakeholders
• Perform critical path analysis to identify schedule drivers and potential impacts to program timelines
• Conduct schedule risk assessments and support the development of mitigation strategies to address potential delays or conflicts
• Support future capability timeline planning, aligning infrastructure and telecommunications deployments with Marine Corps mission needs
• Utilize tools such as Microsoft Project, Primavera P6, or equivalent scheduling software to manage timelines, dependencies, and resource planning
• Serve as a subject matter expert in data visualization tools, including Power BI, to develop interactive dashboards and reporting solutions
• Provide program management support including schedule tracking, meeting coordination, action item management, and deliverable tracking
• Support the development and maintenance of program documentation and reporting artifacts
• Provide technical documentation support including development, editing, and formatting of reports, specifications, white papers, and engineering documents
• Ensure all deliverables meet quality standards, formatting requirements, and applicable government guidelines
• Assist in the preparation of documentation for MILCON processes, including supporting materials for DD Form 1391 packages and design review submissions
• Collaborate with engineers, program managers, and SMEs to gather, organize, and present technical information accurately
• Maintain document repositories and version control for technical and program documentation
• Support the development of standard templates, scheduling frameworks, and visual communication best practices
• Ensure alignment with cybersecurity and data management policies when handling sensitive information

Requirements

• High School diploma or GED and 10 years of experience in technical administrative support, program support, scheduling, or a related role within federal or defense environments
• Active Secret clearance required
• Must be a U.S. Citizen
• Demonstrated experience developing and managing Integrated Master Schedules (IMS) for complex, multi-project programs
• Proven expertise in project scheduling methodologies including Critical Path Method (CPM), dependency mapping, and schedule integration
• Experience performing schedule risk assessments and supporting mitigation planning
• Advanced proficiency with scheduling tools such as Microsoft Project, Primavera P6, or similar software
• Demonstrated experience in future planning activities, including milestone planning and capability timeline development
• Advanced proficiency with Microsoft Power BI, including dashboard development, data modeling, and visualization best practices
• Demonstrated experience developing high-quality executive presentations, graphics, and visual communication products
• Proficiency with Microsoft Office Suite (PowerPoint, Word, Excel), including advanced formatting and data presentation capabilities
• Experience supporting program management functions including scheduling, coordination, and documentation tracking
• Strong technical writing and editing skills with experience supporting engineering or infrastructure documentation
• Ability to translate technical content into clear, concise, and visually effective deliverables
• Familiarity with Department of War (DoW) processes and standards, including MILCON documentation requirements
• Strong organizational skills and attention to detail with the ability to manage multiple priorities
• Experience supporting Marine Corps installations, MCICOM, or other DoW organizations, a plus.
• Familiarity with MILCON processes including DD Form 1391 development and design review documentation, a plus.
• Certifications in project scheduling (e.g., PMI Scheduling Professional (PMI-SP), a plus.
• Certifications or training in graphic design or visual communications (e.g., Adobe Certified Professional in Photoshop, Illustrator, or InDesign), a plus.
• Experience with GIS tools or spatial data visualization, a plus.
• Familiarity with Unified Facilities Criteria (UFC) and NAVFAC documentation standards, a plus.
• Experience supporting telecommunications infrastructure or Installation Communication Grid (ICG) programs, a plus.

Core Competencies

Demonstrates expertise in Integrated Master Schedule (IMS) development and management, utilizing advanced scheduling tools like Microsoft Project and Primavera P6. Proficient in data visualization and technical documentation, ensuring high-quality deliverables that align with Marine Corps mission objectives.

Highest-signal resume keywords

• Integrated Master Schedule (IMS) Development
• Project Scheduling Methodologies
• Microsoft Power BI Dashboard Development
• Technical Writing and Editing
• Schedule Risk Assessment

ATS Optimization Keywords

Hard Skills

• Integrated Master Schedule (IMS)
• Critical Path Method (CPM)
• Dependency Mapping
• Schedule Integration
• Microsoft Project
• Primavera P6
• Microsoft Power BI
• Microsoft Office Suite
• Technical Documentation
• Visual Communication

Soft Skills

• Organizational Skills
• Attention to Detail
• Collaboration
• Communication

Certifications & Qualifications

• PMI Scheduling Professional (PMI-SP)
• Adobe Certified Professional in Photoshop
• Adobe Certified Professional in Illustrator
• Adobe Certified Professional in InDesign

Industry Keywords

• Department of War (DoW)
• MILCON Documentation
• Marine Corps
• MCICOM
• Unified Facilities Criteria (UFC)
• NAVFAC Standards
• Telecommunications Infrastructure
• Installation Communication Grid (ICG)

Tools & Technologies

• Microsoft Project
• Primavera P6
• Microsoft Power BI
• Microsoft Office Suite