Project Manager

Opus; Austin, Northern (TX, KY); Hybrid; USD 100,000 - 150,000; Full time

Benefits offered by this job

Career growth

AI/ML exposure

Collaborative culture

Competitive pay

Job summary

AppliedAI, a fast-growing AI technology company, is seeking a Project Manager to lead Opus deployment projects. Based in the US with Austin, TX preferred, you will own the delivery lifecycle and coordinate cross-functional teams to ensure timely, high-quality outcomes.

The role requires strong stakeholder management, governance discipline, and experience with SaaS/AI projects. Collaborate with Product, Engineering and Clients while driving successful client transformations.

Qualifications

• Minimum 4 years of project management experience.
• Experience delivering IT transformation projects across cross-functional teams.
• Experience with SaaS, AI, data, or process-automation projects.
• Excellent communication and stakeholder-management capabilities.
• Proficiency in delivery tools (Jira, Monday, Asana, Confluence, Gantt tools).
• Experience running project governance: stand-ups, sprint cycles, retros, steering committees.

Responsibilities

• Own full delivery lifecycle for assigned projects: scoping, planning, execution, testing, deployment, and post-go-live stabilization.
• Build and maintain detailed project plans, RAID logs, daily and weekly reporting.
• Establish governance cadence (stand-ups, steering committees, sprint reviews).
• Coordinate cross-functional teams to ensure dependencies are managed and deliverables are met.
• Track project health through KPIs and milestones, escalating early when needed.
• Act as the primary day-to-day contact for client project teams.
• Coordinate client discovery sessions to uncover and define new strategic product use cases.
• Translate requirements into actionable plans and ensure alignment across functions.
• Manage expectations, budgets, quality, scope changes, decisions, and approvals with clarity and consistency.
• Support UAT, training, and enablement activities for client stakeholders.

Skills

Project management

Stakeholder mgmt

Cross-functional

SaaS/AI projects

Delivery tools

Governance

Agile/Waterfall

Communication

Tools

Jira

Monday

Asana

Confluence

Gantt tools

Job description

AppliedAI is a fast-growing AI technology company headquartered in Abu Dhabi. We build Opus, an agentic automation platform. Opus is trusted by enterprises to run agentic automation across regulated industries at scale, backed by recent growth capital and a new partnership with a leading global consultancy to expand adoption worldwide.

We are building out our presence in the Americas, and this position will be based here in the US, with Austin, Texas preferred.

*Work Authorization: AppliedAI is not able to sponsor work visas (including H-1B, OPT/CPT extensions requiring employer sponsorship, or any other employment-based visa) for this role. Candidates must already be authorized to work in the United States for any employer, without current or future sponsorship, to be considered.

Position Overview:

We are seeking a skilled, proactive and dynamic Project Manager to join our team and lead delivery of successful implementation and transformation Opus deployment projects to our clients.

The Project Manager is responsible for defining and leading complex, strategic initiatives withmulti-variable challenges and significant business impact. This role requires executing SOW, buildingalignment across departments, defining project standards and methodologies, early risk identification andproactively managing expectations of senior stakeholders to ensure the successful delivery of critical clientprojects.

Key Responsibilities:

Project Delivery & Execution

• Own full delivery lifecycle for assigned projects: scoping, planning, execution, testing, deployment, and post-go-live stabilization.
• Build and maintain detailed project plans, RAID logs, daily and weekly reporting.
• Establish governance cadence (stand-ups, steering committees, sprint reviews).
• Coordinate cross-functional teams to ensure dependencies are managed and deliverables are met.
• Track project health through clear KPIs and milestones, escalating early when needed.

Client & Stakeholder Management

• Act as the primary day-to-day contact for client project teams.
• Coordinate client discovery sessions with key stakeholder groups to uncover and define new strategic product use cases.
• Actively partner with clients post-deployment to identify additional product value and strategic use cases.
• Translate requirements into actionable plans and ensure alignment across functions.
• Manage expectations, budgets, quality, scope changes, decisions, and approvals with clarity and consistency.
• Support UAT, training, and enablement activities for client stakeholders.

Risk, Scope, and Quality Control

• Proactively identify risks and blockers, driving resolution and mitigation plans.
• Ensure project documentation is clear, consistent, and up to date at all times.
• Monitor scope creep and guide stakeholders through structured change-control.
• Maintain delivery quality standards and ensure alignment with company methodologies.

Internal Collaboration & Delivery Maturity

• Partner with Product and Engineering to streamline delivery workflows and handovers.
• Share lessons learned, contribute to playbooks, and support operational improvements.
• Mentor Project Coordinators or analysts where required.
• Contribute to resource planning and internal delivery capacity forecasting

Experience & Skills

Required:

• A minimum of 4 years of experience in project management, delivery, consulting, or program coordination.
• Proven ability to manage multiple complex IT transformation projects across cross-functional teams.
• Strong organizational and execution skills, able to bring structure to ambiguity.
• Experience with SaaS, technology, AI, data, or process-automation projects.
• Excellent communication and stakeholder-management capabilities, including strong presentation skills.
• Proficiency in delivery tools (Jira, Monday, Asana, Confluence, Gantt tools, etc.).
• Experience running project governance: stand-ups, sprint cycles, retros, steering committees.

Nice to have:

• Experience delivering enterprise implementations or workflow automation.
• Familiarity with Agile and Waterfall methodologies.
• Background in consulting, customer success, or technical delivery.
• Ability to read basic technical documentation or understand API/SaaS integrations.
• Certifications (PMP, PRINCE2, ScrumMaster) are an advantage, not a requirement

Attributes & Behaviors

• Confident and professional client-facing presence; adept at managing senior stakeholders and driving decision-making.
• Operates autonomously with minimal direction; escalates only when necessary.
• Strong judgement and ability to prioritize across competing demands.
• Highly structured with excellent attention to detail.
• Confident in managing senior stakeholders and driving decision-making.
• Brings energy, ownership, and reliability to fast-paced, scaling environments.
• Demonstrates cross-functional empathy and works well with Product, Tech, and Clients.

What We Offer:

• Opportunity t o play a key role in establishing a new market for a leading AI company.
• Exposure to cutting-edge AI/ML applications in real-world business contexts.
• Collaborative, innovative, and growth-driven work environment.
• Competitive compensation and career advancement opportunities.