Project Management Support Specialist

Terravanta Inc; Pomona (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Terravanta Inc. is seeking an experienced Project Management Specialist to support Senior Project Managers on large infrastructure utility projects in California.

The role emphasizes coordinating multiple projects, maintaining schedules, tracking action items, and ensuring timely RFIs, risks, and commitments from design to close-out. The Senior Support Specialist will drive cross-functional coordination, document discussions, and maintain status reporting to support informed decisions.

Qualifications

• 5+ years’ project support experience.
• 2+ years’ project management experience.
• Advanced skills in Microsoft Office suite (Word, Excel, Power Point, SharePoint, Teams, OneDrive).
• Construction experience.

Responsibilities

• Proactive; accomplishes results through own efforts - strong interpersonal skills
• Identifies problems and solutions. Provides input to project objectives, timelines, risks, milestones, deliverables, and budgets
• Identifies and resolves issues and conflicts among team members and, if needed, escalates to Project Manager
• Conducts analysis and prepares presentations
• Exercises independent judgment and discretion to advise and recommend courses of action.
• Applies advanced in-depth knowledge of project management support principles; understands project life cycle
• Proactive in addressing project team needs and providing reminders; good communicator, both written and verbally.
• Able to interact and coordinate with outside agencies, licensing, and project teams.
• Obtains project status, updates, and maintains the project tracking database, as well as other administrative skills
• Recognizes verbal cues in meetings (action items, requests, additional meetings to be setup, etc.)
• Able to work well in a team, as well as independently
• Able to adapt and reprioritize on a day-to-day basis depending on new or existing challenges that arise

Skills

Communication

Adaptability

Proactive

Critical Thinking

Decision Making

Education

Associate degree

Tools

Microsoft Office Suite

P6

SAP

Job description

About us:

Terravanta is a certified woman- and minority-owned business providing project management, engineering, and sustainable solutions across the energy, transportation, aviation, and education sectors. We are committed to quality, excellence, and proactive problem-solving, helping clients achieve successful outcomes at every stage of project delivery. At Terravanta, we value our people, foster a collaborative and inclusive culture, and provide opportunities to make a meaningful impact. Guided by our commitment to environmental stewardship, sustainability, and responsible business practices, we create lasting value for both our clients and the communities we serve. Through community engagement, partnerships, and service, we strive to make a positive difference beyond our projects. At Terravanta, you'll be part of a purpose-driven team dedicated to excellence, innovation, and building stronger, more sustainable communities

About this role:

Terravanta is seeking an experienced Project Management Specialist to support Project/Sr Project Managers with large complex infrastructure utility projects. The ideal candidate must have a strong background providing support to multiple projects at once. The ideal candidate must demonstrate proactive approach to management including strong organization skills.

The Senior Support Specialist supports the planning, execution, and delivery of capital projects and large external customer initiatives for our Electric Utility client, including projects requiring interconnection with sub-transmission and transmission systems. This role is responsible for coordinating project activities, managing schedules, tracking action items, and ensuring timely follow-up on requests for information (RFIs), risks, issues, and project commitments through projects from design all the way to close-out. The position proactively engages project teams, clients, and stakeholders to obtain schedule updates, monitor progress, and identify potential obstacles that may impact project objectives.

The Senior Support Specialist supports Project Managers by coordinating cross-functional activities, facilitating meetings, documenting discussions, decisions, and action items, and driving accountability for timely completion of tasks. Responsibilities include tracking project risks and mitigation actions, monitoring project performance, following up on outstanding deliverables, and providing accurate status reporting to support informed decision-making. The role requires strong organizational, communication, and stakeholder management skills, with the ability to independently lead meetings, coordinate activities across internal and external teams, and ensure projects remain aligned with established schedules, milestones, and business objectives.

Job Responsibilities:

• Proactive; accomplishes results through own efforts - strong interpersonal skills
• Identifies problems and solutions. Provides input to project objectives, timelines, risks, milestones, deliverables, and budgets
• Identifies and resolves issues and conflicts among team members and, if needed, escalates to Project Manager
• Conducts analysis and prepares presentations
• Exercises independent judgment and discretion to advise and recommend courses of action.
• Applies advanced in-depth knowledge of project management support principles; understands project life cycle
• Proactive in addressing project team needs and providing reminders; good communicator, both written and verbally.
• Able to interact and coordinate with outside agencies, licensing, and project teams.
• Obtains project status, updates, and maintains the project tracking database, as well as other administrative skills
• Recognizes verbal cues in meetings (action items, requests, additional meetings to be setup, etc.)
• Able to work well in a team, as well as independently
• Able to adapt and reprioritize on a day-to-day basis depending on new or existing challenges that arise

Requirements (Minimum):

• Associate degree in applicable profession, business, or technical discipline or an equivalent combination of education, training, and experience.
• 5+ years’ project support experience
• 2+ years’ project management experience
• Advanced skills in Microsoft Office suite (Word, Excel, Power Point, SharePoint, Teams, OneDrive)
• Construction experience

Requirements (Preferred):

• Electrical Infrastructure knowledge / experience
• Experience supporting PMs that manage projects from beginning through execution
• Knowledgeable in P6 and SAP

Skills:

• Strong Communication Skills
• Adaptable
• Proactive
• Critical Thinking
• Strong judgement and decision skills