Senior Project Management Support Specialist

PM2CM, Inc.; Pomona (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

100% paid health insurance

401k and profit sharing

Job summary

PM2CM, Inc. is seeking a Senior Project Management Specialist in Pomona, CA to coordinate large-scale programs and support project managers in delivering results.

The role focuses on maintaining project plans, tracking progress, and ensuring clear communication across diverse teams. You will manage complex, multi-year initiatives spanning Finance, HR, Engineering, Legal, and Operations, including construction and infrastructure projects.

Qualifications

• Bachelor's degree in a related field.
• Proven experience in project management support.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a commitment to accuracy.
• Ability to adapt to changing project needs and priorities.

Responsibilities

• Coordinate project activities with Project Managers and maintain plans and documentation.
• Facilitate communication and coordination among project teams for efficient execution.
• Support development of project, resource, and staffing plans and secure required resources.
• Track and report progress; address issues proactively.
• Ensure results meet requirements for quality, reliability, schedule, cost and regulatory compliance.
• Monitor performance and suggest schedule, cost, or resource adjustments.
• Assess impact of changes on status, budget, and timeline.
• Collaborate with stakeholders to drive consensus in decision-making.
• Develop and execute key deliverables, presentations, and essential documents.
• Lead project activities to align with organizational goals.
• Flexibly support meetings and deliverables across the service territory.

Skills

Project coordination

Communication

Multitasking

Stakeholder management

Education

Bachelor's degree in related field

Tools

MS Excel

MS Project

Job description

Job Summary:

We are seeking a highly skilled Senior Project Management Specialist to join our dynamic team. In this role, you will play a pivotal part in coordinating and supporting the execution of major company projects and programs. As a Senior Project Management Specialist, you will collaborate closely with Project Managers to ensure the seamless flow of activities, resources, and information necessary for the successful completion of projects. You will take charge of maintaining project plans, reports, and technical documents while serving as a vital point of contact for project teams to ensure effective communication and team coordination.

You will be a key contributor to the planning, monitoring, and management of various internal projects, including complex, multi-year initiatives spanning different organizational units such as Finance, Regulatory, HR, Engineering, Transmission & Distribution, Legal, Customer Support, and Administrative Services. Additionally, you will have the opportunity to work on diverse projects, ranging from construction and infrastructure investment to the development of new facilities.

Key Responsibilities

• Collaborate closely with Project Managers to coordinate project activities, track progress, and maintain project plans and documentation
• Facilitate communication and coordination among project teams to ensure efficient project execution
• Support the development of project, resource, and staffing plans, securing necessary resources
• Track and report on project progress, proactively addressing any issues that may arise
• Ensure that project results meet requirements regarding technical quality, reliability, schedule, cost, and regulatory compliance
• Monitor performance and recommend schedule adjustments, cost modifications, or resource additions
• Assess the impact of changes on project status, budget, and timeline
• Collaborate with project managers and stakeholders to drive consensus in key decision-making discussions
• Coordinate the development and execution of key deliverables, presentations, and essential project documents
• Lead and control project activities, ensuring alignment with organizational goals
• Flexibility to work throughout the service territory as needed to support project meetings and deliverables

Requirements

Preferred Experience

• Knowledge of transmission lines or public utilities
• Experience in conducting analysis and preparing presentations
• Proficiency in advanced Excel for data manipulation
• Experience in tracking and managing up to 100 multiple projects simultaneously

Qualifications

Bachelor's degree in a related field (Project Management, Business, Engineering, etc.).

Proven experience in project management support roles.

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Detail-oriented with a commitment to accuracy.

Ability to adapt to changing project needs and priorities.

Benefits

100% paid health insurance, 401k and profit sharing.