Project Management Coordinator

Mizuho OSI; Union City (CA); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Mizuho OSI is seeking a Project Management Coordinator to support R&D in all project phases from planning to delivery. You will develop work plans, track progress, and produce status reports while coordinating materials and human resources to ensure on-time completion of medical device projects.

The role requires 4–6 years of related experience, strong MS Office skills, and experience with MS Project, ERP, or PLM systems is a plus.

Qualifications

• Requires 4-6 years of related experience. HS Diploma or equivalent combination of education and experience.
• Excellent computer skills including using Windows-based PCs and office equipment.
• Able to use Microsoft Outlook, Word, Excel, and PowerPoint.
• Advanced Excel features such as Pivot Table and VLOOKUP are highly desirable.
• MS Project experience is a plus.
• ERP/PLM systems experience is a plus.

Responsibilities

• Assist and participate in R&D and cross-functional project meetings; document minutes; prepare/edit presentations and tables; coordinate deliverables across Marketing, Quality & Regulatory Affairs, Purchasing and Operations.
• Maintain document control and database; file all project-related documents (hard copy or electronic).
• Create and process documentation to release items into the Engineering Change Control database; interface with Document Control.
• Coordinate with management to allocate human resources based on project needs and scheduling.
• Assist in developing a comprehensive workflow process for the Project Management Department.
• Develop and review project status/reports with management; maintain scope, materials, and other details as required.
• Work with project teams to track tasks and assignments to completion; escalate issues as appropriate.
• Track and monitor project activities and team communication to ensure schedules run smoothly and tasks are completed.
• Report project status regularly to corresponding departments and management.
• Analyze problems and formulate plans to overcome challenges with high quality; make sound decisions.
• Understand the company objectives and support the Corporate Vision, Mission & Values, maintaining service and quality levels.
• Follow and support internal Quality System policies and regulatory requirements (21 CFR Part 820 and ISO standards).

Skills

Communication

Analytical skills

Time management

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Outlook

Education

HS Diploma or equivalent

Tools

MS Project

ERP system

PLM system

Excel (advanced)

PowerPoint

Job description

About Company

Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company’s portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.

About Company

Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company’s portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.

Job Summary

The Project Management Coordinator assists the Project Management function in Research and Development (R&D) in all phases of a project, from planning, execution, and through the end of the project. Develops work plans, tracks progress and delivers status reports.
Assists in the coordination, planning, organizing of materials and human resources to ensure the successful completion of assigned medical device projects. Ensures projects meet established goals and deadlines.

Responsibilities

• Assist and participate in R&D and cross functional team meetings related to projects; document meeting minutes; prepare and/or edit meeting minutes, presentations and tables; coordinate processes to complete projects deliverables across functional areas including but not limited to: Marketing, Quality & Regulatory Affairs, Purchasing and Operations.
• Maintain document control and database, file all project related documents whether in hard copy or electronic format.
• Create and process documentation to release items into the company’s Engineering Change Control database (ECN); interface with the Document Control department regarding related documents.
• Coordinate with functional management to document the appropriate allocation of human resources based on project needs and scheduling.
• Assist management in developing a comprehensive workflow process for the Project Management Department.
• Develop and review project status/reports with management. Work with the Sr. Manager of Project Management to maintain scope, materials, and other job details as required.
• Work with project teams to understand and assist with tracking all work, tasks, and project assignments to completion; elevate any project related issues, such as scheduling and/or urgent requests as appropriate.
• Track and monitor project activities and team communication regularly to ensure all schedules run smoothly and all jobs are completed as expected.
• Report project(s) status on a regular basis to corresponding departments and communicate updates with management.
• Analyze problems and formulate plans to overcome challenges and to get work done quickly with a high degree of quality; make sound and logical decisions and choose the appropriate courses of action based on the parameters of the situation at hand and use continual improvement problem solving skills.
• Understand Mizuho OSI’s business objectives and the relationship between the Department and those objectives; to support and follow the Corporate Vision, Mission & Values Statements, to maintain the services and quality levels set by Mizuho OSI, and to continually enable Mizuho OSI to be a great place to work.
• Understand, follow and support Mizuho OSI’s internal Quality System policies, procedures and work instructions including but not limited to applicable external regulations (21 Code of Federal Regulations Part 820 Quality System Regulations and applicable International Standards).

Qualifications & Requirements

• Requires 4-6 years of related experience. HS Diploma or equivalent combination of education and experience.
• Excellent computer skills including operating Windows based personal computers, various office equipment and machines.
• Ability to efficiently and effectively use Microsoft products such as Outlook, Word, Excel, and PowerPoint.
• Ability to use advance Excel features such as Pivot Table, VLookup, and produce reports is highly desirable.
• Experience with MS Project is a plus.
• Experience with a top-tier ERP, PLM system is a plus.
• Experience with assisting project management, strong organizational skills, and working knowledge of project management best practices, including Scheduling, Resource Management, Cost Management, documenting, and implementing project related tasks.
• Ability to clearly and effectively express oneself verbally and through written means, Able to prepare meeting minutes, agendas, presentations, and reports.
• Ability to demonstrate strong analytical skills, and attention to detail.
• Ability to communicate effectively with employees across different functions internally and externally and in a courteous and professional manner.
• Able to demonstrate an understanding, and the regular use of a time management process, which systematically structures one’s own work to provide for effective task performance and to plan and prioritize items to meet future demands.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary range: $95,000- $105,000 DOE + annual potential bonus + comprehensive benefits package