Project Management Coordinator

Mizuhosi; Union City (CA); Hybrid; USD 95,000 - 105,000; Full time

Job summary

Mizuho OSI is seeking a Project Management Coordinator to support the R&D project lifecycle from planning to execution and closure. You will help organize resources, track progress, and deliver status updates across Marketing, Quality & Regulatory Affairs, Purchasing and Operations.

The role requires 4–6 years of related experience, strong MS Office skills, and familiarity with MS Project. A business-like, detail-oriented approach will help ensure projects meet deadlines and goals.

Qualifications

• Requires 4-6 years of related experience. HS Diploma or equivalent combination of education and experience.
• Excellent computer skills including Windows-based PCs and office equipment.
• Proficiency with Microsoft Office: Outlook, Word, Excel, and PowerPoint.
• Advanced Excel features such as PivotTable and VLOOKUP and reporting are highly desirable.
• Experience with MS Project is a plus.
• Experience with ERP/PLM systems is a plus.
• Strong organizational and scheduling skills; knowledge of project management best practices.
• Clear and effective written and verbal communication; capable of preparing meeting minutes, agendas, presentations, and reports.

Responsibilities

• Assist and participate in R&D and cross-functional team meetings; document minutes; prepare presentations and tables; coordinate processes for deliverables across departments.
• Maintain document control and project documents; file hard copy or electronic records.
• Create and process ECN documentation; interface with Document Control for related items.
• Coordinate with management to allocate human resources based on project needs and scheduling.
• Assist in developing a workflow for the Project Management Department.
• Develop and review project status/reports with management; manage scope and materials.
• Track work, tasks, and project assignments; escalate scheduling or urgent issues.
• Monitor project activities and team communication to ensure schedules run smoothly.
• Report project status to departments and management; communicate updates.
• Analyze problems and propose plans to overcome challenges with quality and speed.

Skills

Project coordination

Time management

Communication

Analytical skills

Documentation

Education

High School Diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

MS Project

ERP/PLM system

Job description

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Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company’s portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.

Job Summary

The Project Management Coordinator assists the Project Management function in Research and Development (R&D) in all phases of a project, from planning, execution, and through the end of the project. Develops work plans, tracks progress and delivers status reports.

Assists in the coordination, planning, organizing of materials and human resources to ensure the successful completion of assigned medical device projects. Ensures projects meet established goals and deadlines.

Responsibilities

• Assist and participate in R&D and cross functional team meetings related to projects; document meeting minutes; prepare and/or edit meeting minutes, presentations and tables; coordinate processes to complete projects deliverables across functional areas including but not limited to: Marketing, Quality & Regulatory Affairs, Purchasing and Operations.
• Maintain document control and database, file all project related documents whether in hard copy or electronic format.
• Create and process documentation to release items into the company’s Engineering Change Control database (ECN); interface with the Document Control department regarding related documents.
• Coordinate with functional management to document the appropriate allocation of human resources based on project needs and scheduling.
• Assist management in developing a comprehensive workflow process for the Project Management Department.
• Develop and review project status/reports with management. Work with the Sr. Manager of Project Management to maintain scope, materials, and other job details as required.
• Work with project teams to understand and assist with tracking all work, tasks, and project assignments to completion; elevate any project related issues, such as scheduling and/or urgent requests as appropriate.
• Track and monitor project activities and team communication regularly to ensure all schedules run smoothly and all jobs are completed as expected.
• Report project(s) status on a regular basis to corresponding departments and communicate updates with management.
• Analyze problems and formulate plans to overcome challenges and to get work done quickly with a high degree of quality; make sound and logical decisions and choose the appropriate courses of action based on the parameters of the situation at hand and use continual improvement problem solving skills.
• Understand Mizuho OSI’s business objectives and the relationship between the Department and those objectives; to support and follow the Corporate Vision, Mission & Values Statements, to maintain the services and quality levels set by Mizuho OSI, and to continually enable Mizuho OSI to be a great place to work.
• Understand, follow and support Mizuho OSI’s internal Quality System policies, procedures and work instructions including but not limited to applicable external regulations (21 Code of Federal Regulations Part 820 Quality System Regulations and applicable International Standards).

Qualifications & Requirements

• Requires 4-6 years of related experience. HS Diploma or equivalent combination of education and experience.
• Excellent computer skills including operating Windows based personal computers, various office equipment and machines.
• Ability to efficiently and effectively use Microsoft products such as Outlook, Word, Excel, and PowerPoint.
• Ability to use advance Excel features such as Pivot Table, VLookup, and produce reports is highly desirable.
• Experience with MS Project is a plus.
• Experience with a top-tier ERP, PLM system is a plus.
• Experience with assisting project management, strong organizational skills, and working knowledge of project management best practices, including Scheduling, Resource Management, Cost Management, documenting, and implementing project related tasks.
• Ability to clearly and effectively express oneself verbally and through written means, Able to prepare meeting minutes, agendas, presentations, and reports.
• Ability to demonstrate strong analytical skills, and attention to detail.
• Ability to communicate effectively with employees across different functions internally and externally and in a courteous and professional manner.
• Able to demonstrate an understanding, and the regular use of a time management process, which systematically structures one’s own work to provide for effective task performance and to plan and prioritize items to meet future demands.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary range: $95,000- $105,000 DOE + annual potential bonus + comprehensive benefits package

EOE STATEMENT

Mizuho OSI is an Equal Opportunity Employer and makes business decisions based on job related criteria only. Company policy prohibits unlawful discrimination based on race, color, religious creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, sexual identity, or any other consideration made unlawful by federal, state or local laws.

Mizuho OSI conducts criminal conviction background checks and drug screening through a third-party screening vendor which includes searches of address history, criminalconvictions,court records,education verification, employment verification, and reference checks. In addition, depending on the nature of the position for which you are applying, a motor vehicle driving report, a credit report, and/or ID checks in other non-U.S. countries are also included.

Criminal conviction background checks will run after an applicant has received and accepted a conditional offer of employment. After a conditional offer is made and before any background check is performed, applicants will receive background check disclosure and consent forms under state and federal laws, such as the Fair Credit Reporting Act and the Investigative Consumer Reporting Agencies Act. Existence of a criminal record is not an automatic bar to employment. An assessment will be made about whether the conviction has a direct and adverse relationship to the job in question.No job offer will be withdrawn, and no adverse action will be taken against any employee, based on the results of a criminal conviction background check, without an individualized assessment of whether the applicant’s conviction history has direct and adverse relationship with the specific duties of the job in question.

Top Reasons To Join The Mizuho OSI Team

• Privately held company with a tradition of market leadership and best-in-class innovation
• Fast-paced entrepreneurial culture focused on dramatically improving patient outcomes through personal empowerment
• Emphasis on continuous improvement and celebration of our values of R.E.S.P.E.C.T. and the Mizuho OSI Way.
• Create innovative solutions designed and manufactured at our HQ in Northern California

The Mizuho OSI Way

In 1978, we set out to change the way patients undergo surgery. As a Mizuho OSI customer, you can expect our commitment to the following…

• We commit to your satisfaction. If you are dissatisfied, we will strive to make it right.
• We do things the right way. We commit to hire people with competence, generosity and a caring attitude.
• We motivate our employees to use their individual strengths to provide creative solutions, changes, and innovations.
• We anticipate your needs through customer experiences, thus nurturing our relationships.

Collectively, this creates an environment that enables and inspires healthcare professionals to improve the lives of patients.

Dare to go further. Care to do more.

BENEFITS

At Mizuho OSI, we believe better solutions and decisions are born of diversity and are proudly an EEO/AA employer. We offer a comprehensive benefits package that includes: medical, dental, vision, life insurance, 401k with matching, educational assistance and more.

FOR OUR SERVICE MEMBERS AND VETERANS

Mizuho OSI values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at Mizuho OSI, please contact HR at [phone].

FOR PERSONS WITH DISABILITIES

If you are a person with a disability or a disabled Veteran and are applying for a job with Mizuho OSI, we would like to ensure your application process goes as smoothly as possible. If you need additional assistance, information or answers to your questions, feel free to contact HR at [phone].