Project Management Coordinator

Ohio Transmission Corporation; Phoenix (AZ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Wellness discount

Safety shoes stipend

Glasses stipend

401(k) match

Relocation assistance

Paid time off

Tuition assistance

Job summary

OTC Industrial Technologies in Phoenix seeks a Project Management Coordinator to support project managers with coordination, planning, and documentation across the full lifecycle. You will work with internal teams, vendors, customers, and subcontractors to keep projects on track and compliant while maintaining detailed records.

Ideal candidates bring 2+ years of coordination experience, familiarity with drafting tools, and strong communication skills.

Qualifications

• 2+ years of project coordination or related experience.
• Associate's or bachelor's degree preferred, or equivalent combination.
• Familiarity with municipal water/wastewater equipment processes is a plus.
• Ability to read engineered specs, drawings, and P&IDs.
• Strong organizational and time management skills with multiple priorities.
• Experience tracking schedules, documentation, POs, and financials.
• Proficiency with MS Office 365 and PM software (MS Project/Planner).
• AutoCAD or similar drafting software is preferred.
• Strong written and verbal communication across departments.
• Detail-oriented, independent, proactive problem-solver, deadline-oriented.

Responsibilities

• Coordinate project activities, schedules, documentation, and communication.
• Assist with planning by organizing timelines, milestones, and deliverables.
• Coordinate with internal teams, vendors, customers, and subcontractors.
• Maintain contracts, submittals, OMs, change orders, notes, and files.
• Track budgets, POs, invoices, and other financials; report to PM.
• Prepare status reports highlighting schedule updates and risks.
• Schedule meetings, coordinate resources, and follow up on tasks.
• Support quality and compliance per company standards.
• Assist with project closeout and lessons learned.

Skills

Project coordination

Documentation

Scheduling

Communication

Time management

Multitasking

Vendor coordination

Team collaboration

Education

Business/Construction/Engineering degree

Tools

Microsoft Office 365

Microsoft Project/Planner

Bluebeam

AutoCAD

Job description

Ready to turn your skills into a career you love? At OTC, being a Project Management Coordinator means more than providing support—it's about growing, earning, and building your future. Whether you're just starting out or bringing years of experience, if you're hardworking and eager to learn, we want you on our team.

What You’ll Do:

• Support Project Managers by coordinating project activities, schedules, documentation, and communication throughout the project lifecycle.
• Assist with project planning by organizing timelines, tracking milestones, and helping ensure deliverables remain on schedule.
• Coordinate with internal teams, vendors, customers, and subcontractors to facilitate project execution and resolve routine issues.
• Maintain project documentation, including contracts, submittals, O&Ms, change orders, meeting notes, and project files.
• Track project budgets, purchase orders, invoices, and other financial documentation, providing updates to the Project Manager as needed.
• Monitor project progress and prepare regular status reports, highlighting schedule updates, potential risks, and outstanding action items.
• Assist with scheduling project meetings, coordinating resources, and following up on assigned tasks to keep projects moving forward.
• Support quality and compliance efforts by ensuring project documentation is accurate, complete, and maintained according to company standards.
• Assist with project closeout activities, including final documentation, customer deliverables, and lessons learned.

What You’ll Need:

• 2+ years of project coordination, project administration, construction administration, or related experience with a general contractor, equipment manufacturer, equipment distributor, or industrial services organization.
• Associate's or bachelor's degree in Business, Construction Management, Engineering, Project Management, or a related field preferred, or equivalent combination of education and or experience of job related industry.
• Familiarity with municipal water/wastewater equipment & instrumentation processes, is a plus.
• Ability to read and interpret engineered specifications, construction drawings, and P&IDs (Piping and Instrumentation Diagrams).
• Strong organizational and time management skills with the ability to manage multiple projects and competing priorities simultaneously.
• Experience tracking project schedules, documentation, purchase orders, and project-related financial information.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Bluebeam, Teams, and Microsoft Project and/or Planner.
• Experience with AutoCAD or similar drafting software is preferred but not required.
• Strong written and verbal communication skills with the ability to collaborate effectively across departments, with customers, Engineers and General Contractors.
• Detail-oriented with the ability to work independently, solve problems proactively, and meet deadlines in a fast-paced environment.

Why Join OTC Industrial Technologies?

• Comprehensive Benefits:Our benefits package includes medical, dental, and vision care coverage, short-and long-term disability coverage, and life insurance. We also offer a wellness discount and a stipend for safety shoes & glasses.
• Financial Security:We provide a 401(k) savings plan with an employer match of 50% on the dollar up to 6%, robust referral bonuses, and relocation assistance.
• Work-Life Balance:Enjoy paid time off (PTO) and tuition assistance to support your career growth and personal life.
• Career Growth Opportunities:At OTC Industrial Technologies, we believe in investing in our employees' development. We offer various training programs and career advancement opportunities to help you reach your full potential.

Learn more about OTC here: About Us | OTC Industrial Technologies