Project Management Assistant (APM) – Construction – Nassau County

Advice Personnel; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401k

Fully paid health benefits

Bonuses

Job summary

A leading construction services provider is hiring a detail-oriented and proactive Project Management Assistant - APM to support their Construction Department in New York. The role involves facilitating project coordination, maintaining meticulous documentation, and ensuring communication between stakeholders to keep projects on schedule. Qualifications include 2-5 years of relevant experience and proficiency in construction management software. This full-time position offers a salary of $70,000 – $75,000 plus benefits, including bonuses and health coverage.

Qualifications

• 2-5 years of professional experience in construction engineering or project management.
• Strong foundational understanding of construction drawings, building codes, and industry best practices.
• Ability to work effectively in both a professional office environment and on active job sites.

Responsibilities

• Facilitate daily operations within the Construction Department.
• Manage the lifecycle of building permit applications and construction plans.
• Perform detailed reviews of project drawings and specifications.
• Maintain organized digital and physical archives.
• Monitor and manage critical project logs.
• Prepare data-driven progress reports.
• Participate in project meetings and capture key updates.
• Partner with General Contractors for project closeout.
• Assemble and distribute project materials and forms.

Skills

Construction management software proficiency

Organizational skills

Communication skills

Problem-solving abilities

Tools

Procore

Bluebeam

MS Project

MS Office Suite

Job description

We are seeking a detail-oriented and proactive Project Management Assistant - APM to support the Construction Department across all project phases. You will be responsible for ensuring seamless project coordination, maintaining meticulous documentation, and facilitating communication between stakeholders to keep capital improvement and development projects on schedule.

Key Responsibilities

• Project Coordination: Facilitate daily operations and execution within the Construction Department to ensure project milestones are met.
• Document Control: Manage the lifecycle of building permit applications and construction plans, including receiving, logging, and tracking all related documentation.
• Compliance & Review: Perform detailed reviews of project drawings, specifications, and submittals to ensure full compliance with project requirements and industry standards.
• Record Management: Maintain organized digital and physical archives for permits, inspections, and plan review files in alignment with company procedures.
• Workflow Tracking: Monitor and manage critical project logs, including RFIs, submittals, and change orders.
• Reporting & Analysis: Prepare data-driven progress reports and charts to provide visibility into project health and issues.
• Meeting Leadership: Actively participate in project meetings, capturing key updates and preparing summary reports for leadership.
• Project Closeout: Partner with General Contractors to manage the collection and verification of closeout documents, including as-builts, warranties, and guarantees.
• Administrative Support: Assemble and distribute project materials and forms as required to support team efficiency.

Qualifications

• 2–5 years of professional experience in construction engineering or project management.
• Proficiency in construction management software (e.g. Procore, Bluebeam), MS Project, and the MS Office Suite.
• Strong foundational understanding of construction drawings, building codes, and industry best practices.
• Exceptional organizational, communication, and problem-solving abilities.
• Ability to work effectively in both a professional office environment and on active job sites.

Compensation

$70,000 – $75,000 plus bonus, 401k, fully paid health benefits, and other perks.

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

How to Apply

Please send your resume for immediate consideration to: [e-mail]

If you are not currently interested, but know someone who might be, please feel free to forward this ad along to that individual. Referrals are always greatly appreciated.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Management
• Project Management
• Administrative

Industries

• Real Estate
• Construction