Project Lead - Records Specialist

Softthink Solutions; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Job summary

Softthink Solutions in Washington, DC seeks a Project Lead / Records Specialist to guide records management and ESI activities. You will coordinate schedules, oversee data recovery, and ensure records are protected according to NARA guidelines.

The role requires experience with email/instant messaging in a Microsoft environment and strong organizational and communication skills to support stakeholders and ensure timely project delivery.

Qualifications

• Bachelor’s degree required.
• Four years of relevant experience in the collection, management, and storage of electronically stored information.
• Experience with email and instant messaging in a Microsoft environment.
• Experience preparing project schedules, reports, or records management documentation.
• Strong organizational, analytical, communication, and quality control skills.

Responsibilities

• Lead and coordinate records management activities, applying appropriate methods, techniques, and technologies to complex records challenges.
• Develop and maintain goal-oriented project work schedules and track progress against established objectives.
• Coordinate the collection, management, storage, and analysis of ESI, particularly email and instant messages in a Microsoft environment.
• Coordinate data recovery activities and help resolve issues involving electronic records.
• Prepare statistical and narrative reports describing project activities, findings, and progress.
• Evaluate archives and electronic records for quality, completeness, and accuracy.
• Develop and maintain records management rules and procedures consistent with applicable NARA guidelines.
• Prepare and update guidance to protect documents and records throughout each stage of their lifecycle.
• Work with project stakeholders and team members to identify issues, communicate progress, and support timely completion of project activities.

Skills

Project management

Records management

Email/IM in Microsoft environment

Project scheduling & reporting

Education

Bachelor’s degree

Job description

Project Lead / Records Specialist

Work Authorization: US Citizen

Location: Washington, DC

Position Overview

We are seeking an experienced Project Lead / Records Specialist to lead records management and electronically stored information (ESI) activities. This individual will coordinate project schedules, support the collection and management of electronic records, oversee data recovery activities, and help ensure the quality and protection of records throughout their lifecycle. The ideal candidate has experience managing email and instant messages in a Microsoft environment and applying records management procedures and National Archives and Records Administration (NARA) guidelines.

Key Responsibilities

• Lead and coordinate records management activities, applying appropriate methods, techniques, and technologies to complex records challenges.
• Develop and maintain goal-oriented project work schedules and track progress against established objectives.
• Coordinate the collection, management, storage, and analysis of ESI, particularly email and instant messages in a Microsoft environment.
• Coordinate data recovery activities and help resolve issues involving electronic records.
• Prepare statistical and narrative reports describing project activities, findings, and progress.
• Evaluate archives and electronic records for quality, completeness, and accuracy.
• Develop and maintain records management rules and procedures consistent with applicable NARA guidelines.
• Prepare and update guidance to protect documents and records throughout each stage of their lifecycle.
• Work with project stakeholders and team members to identify issues, communicate progress, and support timely completion of project activities.

Minimum Qualifications

• Bachelor’s degree.
• four years of relevant experience in the collection, management, and storage of electronically stored information.
• Experience working with email and instant messages in a Microsoft environment.
• Experience preparing project schedules, reports, or records management documentation.
• Strong organizational, analytical, communication, and quality control skills.

Preferred Qualifications

• Experience with federal records management requirements and NARA guidelines.
• Experience leading or coordinating records management, ESI, or data recovery projects.
• Experience evaluating electronic archives and documenting quality control results.