Project Finance & Billing Coordinator

Pinchin US; Berkley (MI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid Time off

Reimbursement for professional mem­b

Comprehensive benefits package

Flexible work environment

Job summary

Pinchin US is seeking a detail‑oriented Project Assistant to support the Finance team in Berkeley, MI. You will coordinate project setup, generate and process client invoices, monitor project financials, and liaise with Project Managers, Finance, and Accounts Receivable to ensure timely and accurate billing.

The role emphasizes accuracy, collaboration, and balancing administrative tasks with financial duties.

Qualifications

• High school diploma or equivalent required.
• 0-3 years of consulting or relevant field experience.
• Proficiency with Microsoft Office applications.
• Strong writing and documentation skills essential.
• Valid driver’s license with access to reliable vehicle.
• Flexibility to work outside regular hours as needed.
• Ability to stand, walk, or sit for extended periods; lift up to 10 pounds.

Responsibilities

• Set up new projects and approve billing terms (T&M or Lump Sum).
• Ensure ATP, POs, COs are saved in project files.
• Prepare draft billing documentation for invoicing.
• Process client invoices and apply sales tax where applicable.
• Monitor retainers and replenish to maintain project support.
• Post invoice entries in accounting software and deliver invoices.
• Coordinate with AR to resolve invoice issues and monitor WIP balances.
• Liaise between project teams, finance and other departments.

Skills

Strong writing

Documentation skills

Attention to detail

Flexibility to work outside hours

Education

High school diploma

Tools

Microsoft Office

Job description

Pinchin US is seeking a detail‑oriented Project Assistant to support the Finance team in Berkeley, MI. You will coordinate project setup, generate and process client invoices, monitor project financials, and liaise with Project Managers, Finance, and Accounts Receivable to ensure timely and accurate billing.

The role emphasizes accuracy, collaboration, and balancing administrative tasks with financial duties.