Accounts Receivable Coordinator

Pinchin US; Berkley (MI); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Mentoring and career development

Flexible work environment

Paid Time off

Professional memberships reimbursement

Community involvement opportunities

Comprehensive benefits package

Job summary

Pinchin US in Berkley, MI is seeking an Accounts Receivable Coordinator to manage overdue payments, apply receipts, and maintain strong client relationships. This role supports healthy cash flow and accuracy across invoicing, collections, and financial inquiries.

You will work with Billing and Finance teams to ensure timely posting of payments and reconciliations, contributing to the firm’s projects that improve buildings and communities. A detail-oriented, customer-focused mindset is essential.

Qualifications

• Monitor client accounts for overdue payments and follow up.
• Review customer interactions through client portals and track payment statuses.
• Communicate professionally to resolve billing issues.
• Post incoming payments to customer accounts and reconcile cash.
• Maintain accurate records in the AR management module.
• Ensure compliance with internal controls, policies and procedures.
• Collaborate with Billing and Finance teams to resolve issues.
• Support audits and other financial inquiries.

Responsibilities

• Monitor client accounts for overdue payments and follow up on outstanding invoices.
• Review customer interactions through client portals, tracking payment statuses and ensuring documentation is maintained.
• Communicate professionally with clients to resolve billing issues and discrepancies.
• Escalate high-risk or aged accounts as needed to management.
• Process and post incoming payments to customer accounts accurately and timely.
• Reconcile daily cash receipts to bank deposits.
• Investigate and resolve discrepancies such as short payments or misallocations.
• Maintain clear records of all communication attempts in AR system.
• Support the accounting team with audits and financial inquiries.
• Collaborate with Billing to resolve invoice issues.

Skills

Detail oriented

Customer focused

Strong writing

Documentation skills

Microsoft Office proficiency

Read technical specifications

Valid driver's license

Flexibility to work outside business—o

Education

High school diploma

Bachelor's degree in accounting/finance or related field

Job description

Finance
Berkley, MI

Are you detail-oriented, customer-focused, and motivated by making a meaningful impact on an organization's success? As an Accounts Receivable Coordinator at Pinchin, you'll play a critical role in managing incoming payments, ensuring timely invoicing, accurately applying receipts, and maintaining strong client relationships. Your work directly supports healthy cash flow, effective collections, and the financial stability that allows our teams to continue delivering projects that improve buildings, environments, and communities. If you're passionate about accuracy, problem-solving, and continuous improvement, and you're looking to grow your career in a collaborative environment, we'd love to hear from you!

Finance
Berkley, MI

Are you detail-oriented, customer-focused, and motivated by making a meaningful impact on an organization's success? As an Accounts Receivable Coordinator at Pinchin, you'll play a critical role in managing incoming payments, ensuring timely invoicing, accurately applying receipts, and maintaining strong client relationships. Your work directly supports healthy cash flow, effective collections, and the financial stability that allows our teams to continue delivering projects that improve buildings, environments, and communities. If you're passionate about accuracy, problem-solving, and continuous improvement, and you're looking to grow your career in a collaborative environment, we'd love to hear from you!

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking a Accounts Receivable Coordinator to join our Finance team in Berkley, MI. The role reports to the Accounting Manager.

Finance Department Overview

The Finance Department helps drive Pinchin’s success by ensuring clients are billed accurately, payments are collected efficiently, and financial information remains reliable. As an Accounts Receivable Coordinator, you play a key role in maintaining strong client relationships, supporting healthy cash flow, and helping project teams deliver meaningful work that improves buildings, environments, and communities. Through collaboration with clients, Project Managers, Billing, and Finance teams, you will resolve account issues, monitor collections, and support financial accuracy. This role offers the opportunity to make a tangible impact while developing valuable skills in accounting, problem-solving, and customer service.

Your Role and Action as an Accounts Receivable Coordinator

• Monitor client accounts for overdue payments and follow up on outstanding invoices.
• Review customer interactions through client portals, tracking payment statuses and ensuring all required documentation is maintained accurately and on time to support timely collections.
• Communicate professionally with clients to resolve billing issues and discrepancies.
• Escalate high-risk or significantly aged accounts to management as needed
• Process and post incoming payments to customer accounts accurately and timely.
• Reconcile daily cash receipts to bank deposits.
• Investigate and resolve discrepancies such as short payments, unapplied cash or misallocations.
• Keep clear, accurate records of all communication attempts in the AR management module.
• Ensure compliance with internal controls, policies, and procedures.
• Support the accounting team with audits and other financial inquiries.
• Collaborate with the Billing department to resolve invoice issues.
• Monitor aged accounts receivable report and investigate outstanding aged balances with Project Managers for collectability.
• Act as a liaison between project teams, finance and other departments on collections
• Other duties as assigned

Disclaimer

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at anytime at the sole discretion of Pinchin, LLC.

What You'll Bring To Pinchin

• High school diploma required. Bachelor's degree in accounting, finance, or a related field preferred
• 0-3 years of related experience, preferably in collections
• Proficiency with Microsoft Office
• Strong writing and documentation skills
• Ability to read technical specifications, drawings, and reports
• Valid driver's license with access to a reliable vehicle. Work-related travel is compensated.
• Flexibility to work outside of regular business hours, including occasional overtime, as business needs require
• Ability to stand and stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Specific vision abilities required by this job include close and distance vision, and the ability to pass a company physical.

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation And Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate's education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

• mentoring and career development programs
• a flexible work environment
• Paid Time off
• reimbursement for professional memberships
• environmental and community involvement opportunities
• a comprehensive Benefits package
• social activities
• team events
• corporate hotel rates
• and more

Explore our offerings: Pinchin Benefits

Additional Information

• Some positions may involve online testing during the recruitment process.
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

Pinchin provides equal opportunities to all employees and applicants for current and future employment and prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.