Project Finance Associate II

HNTB; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

HNTB in Los Angeles, CA is seeking a Project Finance Associate to maintain project financial data in our PM system and ensure billing aligns with contracts and change orders. The role supports the project finance team with subcontractor costs, vendor invoices, and cost codes across projects.

You will prepare internal financial reports, review invoices for contractual compliance, and work with the project team to manage client and subconsultant relationships. Regular full-time hours.

Qualifications

• Requires an associate degree and 2 years of relevant work experience, or 4 years of relevant experience in lieu of degree.

Responsibilities

• Update the project management system by translating client and project workplan data based on contract and change order review.
• Charge to project tasks and phases in the project management system.
• Ensure project costs are properly coded and allocated; monitor project status and data updates.
• Manage cost transfers to/from projects/tasks.
• Review and approve project invoices for contractual compliance; verify billed costs.
• Generate routine and ad hoc internal project financial reports.
• Review vendor/subconsultant invoices for accuracy and compliance (including DBE and insurance).
• Coordinate approvals and track workflow for timely outcomes.
• Collaborate with the project team to maintain client/subconsultant relationships and assist with receivables updates.
• Assist or lead subcontracting processes; support proposal process with gross margin analysis and cost proposals.
• Perform other duties.

Education

Associate degree + 2 years

Alternative: 4 years experience

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents.

Responsibilities include coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes in accordance with standard procedures and contractual requirements to ensure proper entry into HNTB's project management system.

What You’ll Do

• Accurately updates the project management system by translating client and project workplan data based on contract and change order review.
• Facilitates the ability to access and charge to project tasks and phases in the project management system.
• Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes.
• Manages cost transfers to and from projects/tasks.
• Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.
• Generates routine and ad hoc internal project financial performance reports for project and office teams.
• Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
• Obtains necessary approvals and tracks internal workflow status for timely outcomes.
• Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates.
• May assist or lead the subcontracting processes throughout the project lifecycle.
• Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.
• Performs other assigned duties.

What You’ll Need

• Associate degree and 2 years of relevant work experience, or
• In lieu of education, 4 years of relevant work experience

Locations:

Los Angeles, CA (Figueroa Street)

The approximate pay range for Los Angeles Metro Area and Orange County, CA is $29.25 - $43.87. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Job Type: Regular

Full/Part Time: Full time

Job Category: Finance Group

ReqID: R-31772