Project Expeditor

Quality Labor Management, LLC; Orlando (FL); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401k

Safety bucks

Job summary

Quality Labor Management (QLM) in Orlando, FL is seeking a Project Expeditor to support Project Managers by expediting processes, coordinating with teams, and ensuring timely delivery of materials and documentation. The role involves collaboration across departments to streamline operations and scheduling.

The expeditor will assist with cost estimates, maintain project schedules, and manage key documents such as contracts, RFIs, and change orders while supporting billing and compliance

Qualifications

• Reading and interpreting documents such as safety rules, procedures, plans, submittals and contracts.
• Ability to write routine reports and correspondence.
• Ability to verbally present information to groups.
• Computer literate including Excel, Outlook, Word and Procore.

Responsibilities

• Assist in cost estimates and maintain project schedules.
• Order and track construction materials to ensure timely delivery.
• Maintain project documents like contracts, RFIs, and change orders.
• Assist in client communications for updates and requirements.
• Manage closeout documents and ensure completion of contractual obligations.
• Assist with billing processes and ensure financial soundness of schedules.
• Handle permit applications and coordinate with government agencies.
• Support construction administration tasks from shop drawing submittals to clearances.
• Collaborate with Project Superintendents and Subcontractors to keep projects in harmony.
• Draft and track change orders for transparency and negotiations.
• Assist with project close-out documents and warranty coordination.
• Tackle administrative tasks to keep projects running smoothly.

Skills

Reading comprehension

Communication

Scheduling

Team coordination

Education

High School Diploma or GED

Tools

Procore

Excel

Outlook

Word

Job description

City and State

Orlando, FL

Job Summary

The Project Expeditor provides support to Project Managers by performing the following duties. Expeditors also speed up processes within organizations. They collaborate with different teams to facilitate operations, materials movement, inventory control, record keeping, and scheduling.

Benefits

Benefits Offered: Medical Insurance | Dental Insurance | Vision Insurance | Paid Time Off | 401k | Safety bucks program!

Pay Range

$62K-$65K per year

Responsibilities

• Assist in cost estimates and maintain project schedules
• Order and track construction materials to ensure timely delivery
• Maintain key project documents like contracts, RFIs, and change orders
• Assist in client communications for updates and requirements
• Manage closeout documents and ensure completion of contractual obligations
• Assisting with the billing process, tracking project schedules, and ensuring everything is financially sound
• You’ll handle permit applications, coordinate with government agencies, and ensure our projects are always in compliance with the law
• Supporting construction administration tasks, from tracking shop drawing submittals to managing project clearances
• Working hand-in-hand with various teams, from Project Superintendents to Subcontractors, to keep the project in harmony
• You’ll be responsible for drafting and tracking change orders, ensuring transparency and smooth negotiations
• Assist with project close-out documents and coordinating warranty work as needed
• You’ll also tackle administrative tasks and assist with other duties to keep our projects soaring high

Qualifications

• High School Diploma or general education degree and/or minimum 5 years related experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedures manuals, plans, shop drawings, samples, submittals and contracts. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Ability to write professionally conveying instructions or directions.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Has the responsibility and authority to accomplish the specific duties previously described. The Project Expeditor may not, without the express permission of the President/Chief Operating Officer, divulge any information of a confidential nature to the company or of any employee of the company, or sign any contracts or incur any obligations on behalf of the company.
• Computer literate including excel, outlook, word, and online construction software like Procore, and utilize all software proficiently.

Position Number

30497

Quality Labor Management (QLM) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, transgender status or sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The Company complies with applicable Federal state and local laws governing nondiscrimination in employment in every location in which the company has facilities.