Project & Events Coordinator

University-of-Main; Portland (ME); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

13 paid holidays

Vacation and sick time

Short-term disability insurance

Long-term disability insurance

Life insurance

Tuition waiver for employees and their

Job summary

The University of Maine School of Law is seeking a Project and Events Coordinator to partner with the Student Services Team to coordinate the planning and execution of key law school events, including Orientation, Admitted Students Day, Graduation, and more. This role serves as a central logistical hub, ensuring events run seamlessly from conception through completion.

Work schedule is Monday–Friday, 8:00 a.m. to 5:00 p.m., with some evenings and weekends as needed.

Qualifications

• Bachelor's degree from an accredited institution.
• Meticulous organizational, verbal, and written communication skills with the capacity to manage multiple competing priorities and take initiative.
• Effective time management skills capable of handling multiple projects simultaneously under tight deadlines.
• Ability to build relationships with faculty, staff, and students and work collaboratively as part of a team.
• Proficiency with databases and event management software, plus Microsoft Office, Google Workspaces, and Adobe.
• Experience using social media or digital tools for event promotion and communication.
• Willingness to work outside typical hours for key events and programs.

Responsibilities

• Coordinate planning and execution of major law school events from conception to completion.
• Partner with the Student Services Team to ensure accessible, well-organized events.
• Manage registrations, venues, vendors, and on-site execution for events.
• Promote events via social media and other channels and support communications.

Skills

Organizational skills

Verbal and written communication

Time management

Relationship building / teamwork

Social media usage

Adaptability

Customer service mindset

Education

Bachelor's degree (BA/BS)

Tools

Registration systems

Virtual event platforms

Microsoft Office

Google Workspace

Adobe

Job description

The University of Maine School of Law is accepting applications for a Project and Events Coordinator. This position is a critical role that partners closely with the Student Services Team to coordinate the planning and execution of important law school events, including but not limited to Orientation, Admitted Students Day, Graduation, and other Student Services initiatives. Serving as a central logistical hub, this position ensures that all Student Services events run seamlessly from conception to completion. By creating accessible, well-organized, and welcoming environments, the Project and Events Coordinator plays a vital role in fostering community, connection, and belonging among Law School’s students, faculty, staff, and external partners.

Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m., with some evenings and weekends as needed. This position reports to the Dean of Student Services and is an integral part of a dynamic team.

Salary: The annual salary range is $55,000-$60,000.

Benefits: The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):

• 13 paid holidays plus earned vacation and sick time
• Health, Dental, and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children)
• 403(b) retirement plan with employer contribution

Required Qualifications:

• Bachelor's degree (BA/BS) from an accredited institution.
• Meticulous organizational, verbal, and written communication skills with the capacity to manage multiple competing priorities and take initiative.
• Effective time management skills capable of handling multiple projects simultaneously under tight deadlines.
• Demonstrates kindness, respect, and empathy, with the capability to build relationships with faculty, staff, and students of all professional and personal backgrounds and work collaboratively as part of a team.
• Proficiency with databases and event management software (e.g., registration systems, virtual event platforms), Microsoft Suite, Google Workspaces, Adobe, and a high aptitude to master and learn new technology and applications.
• Experience utilizing social media platforms or other digital tools for event promotion and communication.
• Ability to work outside of the typical workday hours as needed for key events and programs.

Preferred Qualifications:

• Experience in coordinating complex events from conception to completion, including logistics, vendor management, and on-site execution.
• Experience working in a university, college, or law school setting.
• Knowledge of local venues, vendors, and the Maine legal and educational community.
• Experience building and implementing Artificial Intelligence tools.

Important items to know about the recruitment process

• Review of applications and materials will begin immediately. The position will remain open until a qualified candidate is hired.
• Materials received after the initial review date will be reviewed at the discretion of the University.
• We arenotable to consider applicants who require Visa sponsorship.
• Candidates selected to proceed to the final stages of the search process will be requested to provide three (3) names and contact information for references.
• Incomplete application materials cannot be considered.
• The successful candidate is subject to appropriate background screenings.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.