Project and Events Coordinator

ServingSchools; Portland (ME); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

13 paid holidays

Health insurance

Dental insurance

Vision insurance

Short-term disability insurance

Long-term disability insurance

Life insurance

Job summary

University of Maine School of Law is seeking a Project and Events Coordinator to partner with the Student Services Team in planning and executing key law school events, ensuring accessible, well-organized experiences. The role fosters community, connection, and belonging among students, faculty, staff, and external partners.

The position requires strong organizational and communication skills, experience with event management tools, and flexibility for after-hours coverage as needed.

Qualifications

• Bachelor's degree from an accredited institution.
• Strong organizational, verbal, and written communication skills with the ability to manage multiple priorities and take initiative.
• Effective time management handling multiple projects under tight deadlines.
• Demonstrates kindness, respect, and empathy building relationships with diverse stakeholders and teamwork.
• Proficiency with databases and event management software, Microsoft Suite, Google Workspaces, Adobe, and learning new technologies.

Responsibilities

• Coordinate planning and execution of law school events from conception to completion.
• Partner with the Student Services Team to ensure seamless events for students, faculty, staff, and external partners.
• Manage logistics for events including venues, vendors, scheduling, and communications.
• Support and promote accessibility, inclusivity, and welcoming environments at events.

Skills

Event coordination

Verbal communication

Written communication

Time management

Team collaboration

Problem solving

Customer service

Digital literacy

Education

Bachelor's degree (BA/BS)

Tools

Event management software

Registration systems

Microsoft Office

Google Workspace

Adobe

Job description

The University of Maine School of Law is accepting applications for a Project and Events Coordinator. This position is a critical role that partners closely with the Student Services Team to coordinate the planning and execution of important law school events, including but not limited to Orientation, Admitted Students Day, Graduation, and other Student Services initiatives. Serving as a central logistical hub, this position ensures that all Student Services events run seamlessly from conception to completion. By creating accessible, well-organized, and welcoming environments, the Project and Events Coordinator plays a vital role in fostering community, connection, and belonging among Law School’s students, faculty, staff, and external partners.

Work Schedule:

Monday through Friday, 8:00 a.m. to 5:00 p.m., with some evenings and weekends as needed. This position reports to the Dean of Student Services and is an integral part of a dynamic team.

Salary:

The annual salary range is $55,000-$60,000.

Benefits:

The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):

• 13 paid holidays plus earned vacation and sick time
• Health, Dental, and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children)
• 403(b) retirement plan with employer contribution

To Learn More, Please Review The Benefits Information Summary.

Required Qualifications

• Bachelor's degree (BA/BS) from an accredited institution.
• Meticulous organizational, verbal, and written communication skills with the capacity to manage multiple competing priorities and take initiative.
• Effective time management skills capable of handling multiple projects simultaneously under tight deadlines.
• Demonstrates kindness, respect, and empathy, with the capability to build relationships with faculty, staff, and students of all professional and personal backgrounds and work collaboratively as part of a team.
• Proficiency with databases and event management software (e.g., registration systems, virtual event platforms), Microsoft Suite, Google Workspaces, Adobe, and a high aptitude to master and learn new technology and applications.
• Experience utilizing social media platforms or other digital tools for event promotion and communication.
• Ability to work outside of the typical workday hours as needed for key events and programs.

Preferred Qualifications

• Experience in coordinating complex events from conception to completion, including logistics, vendor management, and on-site execution.
• Experience working in a university, college, or law school setting.
• Knowledge of local venues, vendors, and the Maine legal and educational community.
• Experience building and implementing Artificial Intelligence tools.

Important Items To Know About The Recruitment Process

• Review of applications and materials will begin immediately. The position will remain open until a qualified candidate is hired.
• Materials received after the initial review date will be reviewed at the discretion of the University.
• We are not able to consider applicants who require Visa sponsorship.
• Candidates selected to proceed to the final stages of the search process will be requested to provide three (3) names and contact information for references.
• Incomplete application materials cannot be considered.
• The successful candidate is subject to appropriate background screenings.

About Us

About the University of Maine System

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.

The University of Maine School of Law is the state’s public and only law school, a vital resource serving our local, regional, national, and global community. Maine Law is an institutional public servant committed to providing an accessible and affordable student-focused program of legal education and achieving the highest standards of ethical behavior. Our rigorous doctrinal and experiential curriculum, influential scholarship, and signature programming prepare students to practice law, promote respect for the rule of law, and advance justice for all members of society.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, you are encouraged to contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.