Project Document Control Administrator

Hitachi Energy Ltd.; Isle Forest (NC); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health care

401(k) with company match

Life/AD&D Insurance

Disability insurance

Family care

Enhanced leave programs

Permissive time off

Tuition reimbursement

Job summary

Hitachi Energy Ltd. is seeking a Project Documentation Controller to ensure all project information is accurate, organized, and delivered on time for power industry initiatives.

You will work with engineering, project management, quality, customers, vendors, and other stakeholders to manage documents, track revisions, and support audits, ensuring regulatory compliance and quality standards across the project lifecycle.

Qualifications

• 3+ years of experience in documentation management for large projects.
• Proficiency with document management systems and Microsoft Office.
• Strong organizational, time management, and teamwork skills.
• Work authorization to work in the United States.

Responsibilities

• Manage project documentation deliverables per requirements.
• Maintain and update document control systems for project records.
• Coordinate with customers, vendors, and project teams on documentation.
• Monitor schedules, submissions, approvals, and deliverables.
• Support audits, compliance activities, and risk identification.

Skills

Document management

MS Office

Attention to detail

Communication skills

Education

Diploma or degree in administration or document management

Engineering-related degree (advantage)

Tools

Document management software

Job description

The Opportunity

As a Project Documentation Controller, you will play an important role in supporting the successful execution of power industry projects by ensuring project information is accurate, accessible, organized, and delivered on time. You will work closely with engineering, project management, quality, customers, vendors, and other stakeholders to manage the flow of technical and contractual documentation throughout the project lifecycle. Your work will help support efficient project execution, regulatory compliance, quality standards, and effective collaboration across project teams. In this role, you will maintain document control systems, manage document deliverables, coordinate submissions and approvals, track revisions, and support audits and compliance activities. You will gain exposure to large project environments while developing your skills in project documentation workflows, stakeholder coordination, document management systems, and continuous improvement practices. By ensuring project documentation is managed effectively from initiation through closeout, you will contribute to reliable project delivery and support the ongoing modernization and operation of critical power infrastructure.

How You'll Make an Impact

• Manage project documentation deliverables in accordance with company and project requirements.
• Maintain and update document control systems for project-related documentation.
• Classify, code, cross-reference, log, and maintain project records throughout their lifecycle.
• Coordinate documentation requirements with customers, vendors, project teams, and other stakeholders.
• Monitor documentation schedules, submissions, approvals, and project deliverables through regular reporting and follow-up.
• Distribute, track, and maintain technical documents, drawings, and specifications for internal and external use.
• Prepare and maintain document registers, transmittals, status reports, inventories, and classification indexes.
• Support audits, compliance activities, risk identification, record retention, and continuous improvement initiatives.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Your Background

• Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.
• Diploma or degree in administration, document management, or a related field.
• Bachelor's degree in an engineering-related discipline is advantageous.
• 3+ years of work experience in the documentation management area.
• Proficiency with document management systems and Microsoft Office tools.
• Experience supporting document control activities on large projects.
• Excellent organizational, time management, communication, and team collaboration skills, with attention to detail and the ability to manage multiple priorities.

More About Us

At Hitachi Energy, you will have the opportunity to collaborate with experienced professionals while building valuable project delivery and document management expertise in the power industry.

• Opportunities to work on innovative technologies that shape the future of energy
• A collaborative environment with experienced professionals across the power industry
• Health Care (medical, dental, vision, etc.)
• Financial Wellbeing: (Employer sponsored pension - 401(k) Program with generous company match and contribution, Life/AD&D Insurance, disability insurance)
• Family Care: Life and Family (Legal, pet, auto, home, identity theft, etc.), special needs support, and adoption assistance
• Work-Life: Enhanced leave programs (FMLA, Military Service Leave, Maternal, Paternal, adoption, vacation, and holiday)

• Permissive Time Off: No accrued hours, take the time you need

• Employee Engagement and Development: Employee Resource Groups (depending on location), tuition reimbursement program, on-demand learning platforms

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles-particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions-additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.