Project Data Analyst- Yuma, AZ

Natives of Kodiak Incorporated; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Short-term disability

Long-term disability

Pet insurance

Identity theft protection

401K match up to 4%

Company paid life insurance

Job summary

KOMAN Advantage LLC is hiring an On Site Project Data Analyst to manage contracts changes, track billings, and maintain project documentation on site. The role involves coordinating with Project Managers and ensuring compliance across government systems. Strong Excel, PowerPoint, and MS Access skills are essential, with experience in Maximo or ILSS a plus.

Local travel may be required. The position supports robust benefits and a focus on being an employer of choice.

Qualifications

• 2 years experience in a similar role as Project Analyst is a must or equivalent experience.
• Advanced PowerPoint and Word
• Advanced Excel Skills
• Strong interpersonal communication skills
• Strong computer skills including scheduling software and Microsoft Office products
• Microsoft Access experience is a plus
• Maximo or ILSS experience is a plus

Responsibilities

• Track customer contracts and any change orders
• Track subcontracts and any related change orders ensuring alignment with the project
• Ensure all contracts and change orders have been executed by the Project Manager or General Manager
• Review billings for accuracy and ensure all signatures are present
• Submit billing to customer
• Log billings in log to track outstanding invoices
• Collect all vendor invoices from Project Managers weekly
• Ensure all vendors invoices are received at project site and home office
• Upload invoices on Egnyte and enter invoice log
• Identify invoices overdue
• Enter invoices for payment
• Reconcile vendor statements
• Gather and enter weekly timesheets into Jamis
• Maintain files with all project documentation
• Upon project completion archive all project documentation
• Assist PM with quarter work orders
• Enter work orders in GOVT system
• Provide contract mandatory reports to client as required
• Prepare Daily ReportEnter all the information for each work plan in the database Microsoft Access to generate the daily report Gathersubmit required information for new hires
• Prepare NDA forms for new hires and submit for signature
• Request and prepare badges for new employees
• Prepare task order with information & photos after each task is complete and send them to client for signature
• Prepare folders for estimates and photos for each work plan in Egnyte Trackupdate employee roster
• Track and keep a list of fence breaches
• Track work orders uploads photos invoices task receipts daily reports Govt inspection reports and signed WARs in ILSS
• Tracksubmit billing each month and QC with PM before submitting for COR approval
• Prepare list of tasks and send to CBP Exec Asst to obtain environmentalreal estate clearance
• Enter all information on approved task orders in ILSS to create work plans
• Review Tracker & Schedule to check numbers are correct and match with ILSS

Skills

Interpersonal communication

Computer literacy

Education

Bachelor's Degree in business field

Tools

PowerPoint

Word

Excel

Microsoft Access

Maximo

ILSS

Job description

Role Overview

KOMAN Advantage LLC is hiring for an On Site Project Data Analyst This role is responsible for tracking customer contracts change orders and monies ensuring that changes are made in Govt software in addition to maintaining tracking analyzing project schedules progress measurement cost estimates and variances Why would I want to work here Competitive SalaryBenefits selected start first of month after hireRobust benefit options medical vision dental additional life insurance critical illness additional hospitalization coverage pet insurance and identity theft offeringsCompany paid 1X salary life insurance short term disability and long term disability insuranceCompany match up to 4 on 401KJoining a company focused on being an employer of choice

Essential Functions

• Track customer contracts and any change orders
• Track subcontracts and any related change orders ensuring that they are aligned with the project
• Ensure all contracts and change orders have been executed by the Project Manager or General Manager
• Review billings for accuracy and ensure all signatures are present
• Submit billing to customer
• Log billings in log to track outstanding invoices
• Collect all vendor invoices from Project Managers on a weekly basis
• Ensure all vendors invoices are received at project site and home office
• Upload invoices on Egnyte and enter invoice log
• Identify invoices overdue
• Enter invoices for payment
• Reconcile vendor statements
• Gather and enter weekly timesheets into Jamis
• Maintain files with all project documentation
• Upon project completion archive all project documentation
• Assist PM with quarter work orders
• Enter work orders in GOVT system
• Provide contract mandatory reports to client as required
• Prepare Daily ReportEnter all the information for each work plan in the database Microsoft Access to generate the daily report Gathersubmit required information for new hires
• Prepare NDA forms for new hires and submit for signature
• Request and prepare badges for new employees
• Prepare task order with information & photos after each task is complete and send them to client for signature
• Prepare folders for estimates and photos for each work plan in Egnyte Trackupdate employee roster
• Track and keep a list of fence breaches
• Track work orders uploads photos invoices task receipts daily reports Govt inspection reports and signed WARs in ILSS
• Tracksubmit billing each month and QC with PM before submitting for COR approval
• Prepare list of tasks and send to CBP Exec Asst to obtain environmentalreal estate clearance
• Enter all information on approved task orders in ILSS to create work plans
• Review Tracker & Schedule to check numbers are correct and match with ILSS

Education & Certifications

Bachelors Degree in related business field or equivalent experience preferred

Required Qualifications

• 2 years experience in a similar role as Project Analyst is a must or equivalent experience
• Advanced Power Point and Word
• Advanced Excel Skills
• Strong interpersonal communication skills
• Strong computer skills including scheduling software and Microsoft Office products
• Microsoft Access experience is a plus
• Maximo or IlSS experience is a plus

Work Environment and Physical Requirements

• The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• While performing the duties of this job the employee is regularly required to talk or hear
• The employee is frequently required sometimes for extended periods to walk stand or sit
• This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines
• The employee may occasionally required to climb ladders or stairs; use hands to type finger handle or feel; reach with hands and arms; balance stoop kneel crouch or crawl; and get in and out of vehicles
• The employee may occasionally lift andor move small or large objects up to 50 pounds
• Specific vision abilities required by this job include close vision distance vision color vision depth perception and ability to adjust focus
• While performing the duties of this job the employee is frequently exposed to outside weather conditions and occasionally exposed to moving mechanical parts and high precarious places
• The noise level in the work environment is usually moderate
• Typical hours are Monday through Friday 700 AM to 400 PM however hours can fluctuate depending on project needs to include evenings nights and weekends
• Local travel to construction worksites may be required

Equal Opportunity Employer

KOMAN is an Equal opportunity employer as to all protected groups including protected veterans and individuals with disabilities As a Federal Contract Employer KOMAN Families of Companies follows Federal Laws as it pertains to drug testing All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law It is important to note although a State may have legalized a controlled substance if the controlled substance is illegal per Federal Law it is then considered to be illegal KOMAN Families of Companies is a Drug Free Workplace Successful completion of a background and DMV record check also must be completed prior to hire Preference will be given to Natives of Kodiak Inc Shareholders and Descendants of Shareholders in accordance with Title 43 US Code 1626g and Title 42 US Code 2000e 2i