Project Cost Controls Specialist

Airswift; Martinez (CA); On-site; USD 95,000 - 130,000; Full time

Job summary

Airswift is seeking a Project Cost Controls Specialist for our Martinez, CA site to support maintenance cost tracking, forecasts, and financial control in a refinery environment. The role collaborates with maintenance and project teams to ensure budget integrity, accurate cost reporting, and timely forecasting across routine maintenance activities.

Ideal candidates bring 5+ years in cost control, strong SAP/Excel skills, and the ability to manage multiple priorities in a dynamic energy sector

Qualifications

• Bachelor's degree in Accounting, Finance, Engineering, or Business, or equivalent.
• 5+ years of refinery or project cost control experience.
• Advanced SAP and Microsoft Excel skills.
• Strong attention to detail and analytical ability.
• Desirable: oil, energy, or manufacturing sector experience.
• Desirable: familiarity with work order and project management processes.
• Desirable: ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Manage routine maintenance cost control activities, including tracking actual costs, forecasts, and variances.
• Monitor and reconcile work activity costs to support alignment with budgets and project priorities.
• Produce and maintain weekly and monthly cost tracking reports, dashboards, spending trend analysis, accruals, and forecasts.
• Provide analysis of cost performance, highlighting risks, variances, and areas requiring corrective action.
• Support monthly forecasting activities in partnership with finance to maintain alignment between reported costs and business expectations.
• Maintain documentation related to change management, including budget changes, scope additions, and cost impacts.
• Support consistent cost tracking practices in line with reporting and control requirements.
• Coordinate with project teams where maintenance activity interfaces with wider project work to support accurate cost separation.
• Assist with audit support and closeout documentation to maintain complete and accurate historical records.

Skills

Cost control

Financial analysis

Attention to detail

Education

Bachelor's degree in Accounting/Finance/Engineering/Business

Tools

SAP

Excel

Job description

Project Cost Controls Specialist

Duration: 12 months w/ possible extension
Location: Martinez, CA
Schedule: 9/80

About Airswift

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 1000 employees and 9,000 contractors operating in over 60 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure, and expertise that the organization has is unparalleled.

Position Overview

This Project Controls Specialist opportunity is suited to a technically strong professional with experience in maintenance planning and cost control within an industrial environment. The Project Controls Specialist will play a key role in supporting cost tracking, reporting, forecasting, and financial control across routine maintenance activity. This Project Controls Specialist position offers the chance to contribute to budget integrity, reporting accuracy, and project performance in a dynamic operational setting. The Project Controls Specialist will work closely with maintenance and project teams to help maintain effective work management and cost control practices.

Role Context

This role sits within the renewable fuels and refining sector, supporting routine maintenance activity at a site environment. The position involves close collaboration with maintenance planners, project engineers, finance, and project teams, with a focus on cost performance, reporting, and maintenance-related project support.

Key Responsibilities

• Manage routine maintenance cost control activities, including tracking actual costs, forecasts, and variances.
• Monitor and reconcile work activity costs to support alignment with budgets and project priorities.
• Produce and maintain weekly and monthly cost tracking reports, dashboards, spending trend analysis, accruals, and forecasts.
• Provide analysis of cost performance, highlighting risks, variances, and areas requiring corrective action.
• Support monthly forecasting activities in partnership with finance to maintain alignment between reported costs and business expectations.
• Maintain documentation related to change management, including budget changes, scope additions, and cost impacts.
• Support consistent cost tracking practices in line with reporting and control requirements.
• Coordinate with project teams where maintenance activity interfaces with wider project work to support accurate cost separation.
• Assist with audit support and closeout documentation to maintain complete and accurate historical records.

Qualifications & Experience

• Essential: Bachelor's degree in Accounting, Finance, Engineering, or Business, or equivalent experience.
• Essential: 5+ years of experience in refinery or project cost control.
• Essential: Advanced proficiency in SAP and Microsoft Excel.
• Essential: Strong attention to detail, organizational, and analytical skills.
• Desirable: Experience in oil and gas, energy, or manufacturing industries.
• Desirable: Familiarity with work order and project management processes.
• Desirable: Ability to manage multiple priorities in a dynamic environment.

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