Project Coordinator with Project Accounting Support

Sunesis Construction; Olde West Chester (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Sunesis Construction is seeking a Project Coordinator to support operational and financial tasks in the construction industry. This full-time role involves maintaining project documentation, coordinating communication among stakeholders, and ensuring financial accuracy. Ideal candidates should have an Associate or Bachelor's degree in a related field with 1-3 years of relevant experience. Proficiency in Microsoft Office and familiarity with project accounting tools are essential. The position is based in Olde West Chester, Ohio.

Qualifications

• 1-3 years of experience in project coordination or financial support, preferably in construction.
• Familiarity with job costing or project billing is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Assist project managers with schedules, work plans, and milestones.
• Maintain project records and documentation.
• Prepare project reports and communicate updates.

Skills

Project coordination

Communication skills

Financial oversight

Microsoft Office proficiency

Education

Associate or Bachelor's degree in Business, Construction Management, Accounting or related field

Tools

Vista (Viewpoint)

Procore

QuickBooks

Job description

Job Description

Project Coordinator (with Project Accounting Support)

Full-Time

Department: Project Operations / Finance

Position Overview

The Project Coordinator serves as the organizational backbone of active projects, supporting both daily operational needs and critical financial tasks in the construction industry. This role keeps communication flowing, documents organized, schedules aligned, and project financials on track. Working closely with project managers, subcontractors, and accounting, the Coordinator helps ensure every project stays on time, within scope, and financially accurate.

Key Responsibilities

Project Coordination & Documentation

• Assist project managers with schedules, work plans, and project milestones.
• Maintain project records including contracts, change orders, submittals, safety documents, and closeout materials.
• Coordinate communication between internal teams, vendors, subcontractors, and clients.
• Prepare reports, meeting minutes, and updates for leadership and project stakeholders.

Procurement & Administration

• Request project quotes, issue purchase orders, and track material deliveries.
• Help coordinate subcontractor agreements, insurance certificates, compliance documents, and lien releases.
• Support project kickoff and closeout processes, ensuring proper documentation.

Project Accounting Support

• Collect and review invoices, subcontractor billing, timecards, and purchase orders for accuracy.
• Enter project costs into the accounting system and support timely posting of project expenses.
• Assist in preparing monthly billing (including T&M, progress billing, AIA forms, and retainage tracking).
• Monitor payment status and follow up on outstanding billing documentation.
• Support project financial reporting and update cost information as directed.

Reporting & Communication

• Prepare weekly or monthly project reports, budget updates, and job cost summaries.
• Communicate project progress, issues, and financial impacts to management and accounting teams.
• Assist with forecast updates and help track cost-to-complete information.

Qualifications

• Associate or Bachelor’s degree in Business, Construction Management, Accounting, or related field (or equivalent experience).
• 1–3 years of experience in project coordination, administrative support, or financial support (construction experience preferred).
• Familiarity with job costing or project billing is a plus.
• Strong proficiency in Microsoft Office; experience with project or accounting systems (e.g., Vista (Viewpoint), Procore, Spectrum, Sage, QuickBooks) is helpful.
• Excellent written and verbal communication skills, with sharp attention to detail.

Core Competencies

• Organized and detail-focused
• Collaborative team support
• Strong communication and documentation skills
• Ability to multitask and manage deadlines
• Analytical thinking applied to data and financial tasks
• Professional discretion and confidentiality

Why This Role Matters

Great projects don’t run on paperwork alone. They run on clear communication, accurate information, and proactive coordination. The Project Coordinator strengthens every part of the workflow—from planning to financial tracking—to help projects run smoothly and profitably.