Project Coordinator

Keeleyconstruction; St. Louis (MO); On-site; USD 52,000 - 72,000; Full time

Job summary

Keeley Construction is seeking a Project Coordinator – Paving Group in St. Louis to manage preconstruction activities, set up new projects in CMiC, and assist with budgets and subcontracts.

You will support contract documentation, compliance, and insurance requirements while helping maintain accurate project data and forecasting. The role partners with account managers, operations, accounting, and project controls to ensure financial accuracy and timely closeout documentation in a fast-paced

Qualifications

• Bachelor’s degree or equivalent years of experience in accounting/administrative support in construction.
• Proficient in Word, Excel, Outlook; Salesforce and ERP systems experience.
• Able to communicate clearly, work in a fast-paced, diverse team environment.

Responsibilities

• Preconstruction and project setup, including CMiC data entry and budgeting.
• Assist with creating, reviewing, and entering initial budgets and subcontracts.
• Support contract documentation, compliance tracking, insurance requirements.
• Monitor budgets, forecast costs, track variances, and generate reports.
• Coordinate with internal teams to ensure data accuracy and closeout readiness.

Skills

Communication skills

Team collaboration

Administrative support

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Salesforce

ERP systems

Job description

Project Coordinator – Paving Group

Primary Responsibilities

• Preconstruction & Project Setup
• Set up new projects in CMiC, ensuring accuracy in cost codes, budgets, and project structure.
• Assist Account Managers with creation, review, and entry of initial project budgets.
• Assist with creating and sending out subcontracts.
• Support contract and subcontract documentation, including compliance tracking and insurance requirements.
• Project Financials & Forecasting
• Maintain and update project budgets and forecasts within CMiC in collaboration with Account Managers.
• Track committed costs, change orders, and billings to ensure accurate financial reporting.
• Monitor project cost performance and flag variances or discrepancies for review.
• Generate and distribute monthly forecast and cost tracking reports for leadership review.
• Project Administration & Documentation
• Maintain project files and ensure documentation compliance per company standards.
• Support project closeout process by compiling completion reports, photo documentation, signoffs, and final documentation.
• Coordinate with internal departments to ensure all project data is complete and accurate prior to closeout.
• Assist with process improvement initiatives related to project coordination and CMiC workflows.
• Collaboration & Communication
• Serve as a liaison between account managers, operations, accounting, and project controls teams.
• Support Account Managers and Directors in ensuring alignment with company procedures and financial accuracy.

Minimum Qualifications

• Bachelor’s degree or equivalent years of experience, plus one year of work experience required in accounting/administrative support in the construction industry.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Experience with Salesforce and ERP systems.
• Communicate effectively both orally and through writing and work cooperatively in a fast paced, diverse team environment.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

Equal Opportunity Employer

EOE/AA M/F/Disabled/Vet