Project Coordinator, Wave Team

Furniture Marketing Group; Redmond (WA); On-site; USD 4,305,000 - 4,968,000; Full time

Benefits offered by this job

Competitive Benefits

Job summary

Furniture Marketing Group seeks a Project Coordinator with a financial focus in the Redmond, WA area. This full-time role coordinates interdepartmental workflow, maintains client communications for reorders and invoicing, and supports project profitability from quotes to delivery.

You will collaborate with Design, Sales, Project Management, Installation, and Accounting to ensure timely shipping, accurate invoicing, and responsive client service while managing multiple projects simultaneously.

Qualifications

• Thrives in a fast-paced work environment.
• Possesses a positive attitude, strong work ethic, and self-motivation.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and high level of product knowledge.
• Experience with procurement software and project specification tools is a plus.
• Excellent customer service and multi-tasking abilities.
• Able to work independently with minimal supervision and be production-focused.
• Willing to learn quickly and ask questions when needed.

Responsibilities

• Act as the coordination hub for workflow and communication across departments.
• Be the primary point of contact for customers on reorders, service questions, and lead times.
• Monitor project profitability from invoicing through to completion.
• Obtain labor quotes and track purchase orders and invoicing with Account Managers and clients.
• Research original orders and assist with invoice clarification and supporting documentation.
• Provide back-up support for Sales and Project Managers.

Job description

Job Details

Job Location: Seatl - Redmond, WA 98052

Salary Range: $31.25 - $36.06 Hourly

Project Coordinator with Financial Focus

Full time Project Coordinator position available with Haworth's largest, global contract furniture dealer. Established in 1981, we are a 2nd generation, family-owned company looking for the ideal candidate to join our team.

Project Coordinators act as "Command Central" for team and other departments in the coordination and assignment of workflow and communication. The Coordinator typically becomes the customer's main point of contact, working directly with the customer on reorders, service work, questions/issues regarding lead times and ship dates. The Coordinator takes ownership and accountability for the process and works closely with all departments (Design, Sales, Project Management, Installation and Accounting). The focus of this Project Coordinator position will be largely related to the financial aspects of the team.

Duties Include:

• Assist in the preparation of client presentation materials and proposal presentations


• Front-to-back capabilities with customers on job/projects after initial point of sale


• Monitor bottom-line of project through invoicing to insure booked profitability


• Acquire labor quotations


• Follow-up with both Account Managers and clients regarding purchase orders and invoicing.


• Research original orders and assist clients with invoice clarification and provide back-up documentation as required


• High level of customer interaction - often single point of contact for customers


• Back-up support for Sales and Project Managers

Qualifications

• Thrive in a fast-paced work environment


• Have a positive attitude, a strong work ethic and be self-motivated


• Strong communication skills, verbal, written and listening


• Strong attention to detail


• Moderate to high level of product knowledge


• High level of technical expertise with specific software, i.e., Khameleon (procurement software) and Project Spec (product specification software) where possible in addition to moderate skills in Excel


• Exceptional customer service skills & multi-tasking abilities


• Moderate to high level expertise in vendor/customer discounting


• Moderate to high level of independence - able to work with minimal supervision


• Quick with production


• Finance - Ability to double, triple check work and accuracy

Additional Qualities we would like to see:

• Learns quickly


• Not afraid to ask questions


• Can work in a small office of 4-6 people without much interaction from the outside world


• Level-headed and professional - calm personality

Competitive Benefits/Salary